2015 Conference on the Young Years

2015 Conference on the Young Years
March 5-7, 2015
Tan-Tar-A Resort, Osage Beach, MO
September 4, 2014
The 2015 Conference on the Young Years will be held March 5-7, 2015 at Tan-Tar-A Resort, Osage Beach, Missouri. The
conference attracts more than 1,500 participants from public and private school districts, preschools, kindergartens,
childcare centers, Head Start programs, Parents as Teachers, parent education programs, early childhood special
education programs, early childhood administration, and early childhood higher education institutions.
Exhibits will open on Thursday at 12:00 p.m. during lunch in Windgate Hall. The Grand Opening of Exhibits will be held
from 3:00 p.m. – 5:30 p.m. on Thursday evening. We are pleased to invite you to submit an application to exhibit. There
are approximately sixty booths available which will be assigned on a first-come, first-served basis. These spaces will fill
quickly. Please be aware that no on-site reservations will be accepted. You will be notified via e-mail by Jamie Schieber,
Custom Meeting Planners if your request to exhibit has been approved.
APPLICATION / CANCELLATION
Applications must be completed and mailed with a check for the full amount in order to be accepted. Applications
received after all booth spaces have been reserved will be returned and names will be added to a waiting list to contact
should anyone cancel. Cancellations must be confirmed in writing. Cancellations postmarked by February 7, 2015, will be
accepted and refunded after the conference. Requests postmarked after February 7 will not be refunded.
BOOTH INFORMATION
Booth Prices:
Early Bird Booth (before 12/31/14)
$350
Additional Early Bird Booths
$300
Booth (after 12/31/14)
$400
Additional Booths (after 12/31/14)
$350
• Booth prices include one 8’ x 10’ pipe and draped space with one 6’ skirted table and two chairs; a preprinted
sign listing exhibitor name and booth number; and listings of company information in the conference program
and on the CYY web site.
• Lunch on Thursday and Friday will be provided.
• Please request electricity and additional tables directly from Tan-Tar-A at 573-348-3131.
• The conference program will only list company contact information if received by the Early Bird Deadline of
12/31/2014.
INSTALLATION AND DISMANTLING OF EXHIBITS
Booths will be ready for setup from 8:00 a.m. until 12:00 p.m. on Thursday, March 5. Exhibits must fit within the
assigned space. You may not expand into aisles, unsold booth spaces, etc. Any disputes should be brought to the
attention of Jamie Schieber at the Conference Registration Area. Exhibits must remain in place until 5:00 p.m. on Friday,
March 6. Exhibitors staying until 5:00 p.m. on March 6 will be included in a drawing, and there will be five drawing
winners. Two will receive $100 off the 2016 CYY Exhibitor fee, and three will be able to select their exhibit space for the
next year’s conference (Winners for the 2015 CYY Conference are: A+ Images, Inc. - $100 off; Child Care Aware of
Missouri – Booth Selection; Me & My Sister – Booth Selection; and Missouri Accreditation – Booth Selection. Please be
sure to note this on your Exhibitor Form). This will guarantee a spot at the next year’s conference provided payment and
registration is received by the Early Bird Registration deadline of 12/31/2014. The space will be forfeited if the
registration and payment are not received by the Early Bird deadline. Dismantling early could result in your request to
exhibit at future conferences not being accepted.
EXHIBIT HOURS
Exhibits will open on:
• Thursday, March 5, 12:00 p.m. – 5:30 p.m.
(Grand Opening Reception scheduled from 3:00 p.m. until 5:30 p.m.)
• Friday, March 6, 8:00 a.m. – 5:00 p.m.
If you have any questions or need additional information, please contact Jamie Schieber, Custom Meeting Planners at
573-445-2965 or by email at [email protected] Thank you for your support of the 42nd Annual
Conference on the Young Years!
Sincerely,
Jamie Schieber, CMP
Jamie Schieber, CMP
2015 Conference on the Young Years
March 5-7, 2015
Tan-Tar-A Resort, Osage Beach, MO
Exhibitor Application
Company Name: ___________________________________________________________________
Contact Name: ____________________________________________________________________
Mailing Address: ___________________________________________________________________
City: _____________________
State: ________
Zip: ______________________________
Telephone: _____________________________
Fax: ______________________________
E-Mail Address: _____________________________________________________________________
Representatives: (List up to three names as they will appear on the name badge)
1)________________________ 2) _________________________ 3) ________________________
BOOTH INFORMATION
(Checks payable to: Custom Meeting Planners)
Early Bird (before 12/31/14)
$350.00
Total: __________________
Additional Early Bird Booths
$300.00
Total: __________________
Registration (after 12/31/14)
$400.00
Total: __________________
Additional Booths (after 12/31/14) $350.00
Total: __________________
Total Amount Due: ___________________
Please provide a brief description of your exhibit:
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Web Site Address (A link will be added to our website): ________________________________________
Mail form and payment to:
Custom Meeting Planners – CYY 2015
PO Box 30785
Columbia, MO 65205
Telephone: 573-445-2965
Fax: 573-445-1831