Expression of Interests are re-invited for installation of

Tripura Tourism Development Corporation Ltd.
(A Government of Tripura undertaking)
Head Office: - Kunjaban (Opposite of Governor’s House), Agartala-799006, Tripura (W)
Contact - (0381) 231-7878 / 232-3893 / 232-593, Fax – (0381) 231-7878, Help Line: - 0381-2300332
Website: - www.tripuratourism.gov.in
Email: - [email protected]
[email protected]---------------------------------------No.F.2 (93)-PI/TT/2013(PART)/7916 - 19
Dated,Agartala, 22/12/2014
Notice Re-inviting Expression of Interest (EoI)
Sealed Expression of Interests are re-invited from the authorized
Agency/Firm/Personnel for installation of intercom facilities at New Sagarmahal
Tourist Lodge, Melaghar and Eden Tourist Lodge (both old and new), Vangmun
under Tripura Tourism Development Corporation Ltd (TTDCL), Agartala, Tripura.
Authorized Agency/Firm/Personnel having experience in fieldwork of
providing intercom services are requested to submit expression of interest on
installation of intercom facilities at New Sagarmahal Tourist Lodge, Melaghar and
Eden Tourist Lodge(both old and new), Vangmun. Item wise rates for proposed
installation of intercom facilities at New Sagarmahal Tourist Lodge, Melaghar and
Eden Tourist Lodge (both old and new), Vangmun, organizational profile etc. shall
be submitted along with the Expression of Interest.
The detailed terms and conditions of EoI shall be available upto 3:00 pm of
01.01.2015 in the office of the Managing Director, Tripura Tourism Development
Corporation Ltd. Kunjaban, Opposite to the Governor’s House, Agartala during
office hours and day from the date of publication of the advertisement for
inspection by the intending bidders. The interested bidder may also visit the
website: www.tripuratourism.gov.in for details.
Expression of Interest will be received upto 3:00 pm of 02.01.2015 and the
EoI may be opened on the same day at 3:30 pm if possible.
(S.RIYAN)
Managing Director,
Tripura Tourism Development
Corporation Ltd.
Copy to:
1. The PS to the Secretary, Tourism, Govt. of Tripura for kind information of
the Secretary, Tourism
2. Accounts Officer, TTDCL, Agartala, Tripura.
3. The Computer Programmer, TTDCL, Agartala, Tripura with a request to
upload the notice inviting EoI in the Official Website of Tripura Tourism.
4. I/C,Store, TTDCL, Agartala, Tripura.
5. Notice board, TTDCL, Agartala, Tripura.
INSTRUCTIONS IN RESPECT OF SUBMISSION
OF EXPRESSION OF INTEREST (EoI) TERMS AND CONDITIONS
A. EARNEST MONEY AND VALIDITY OF EXPRESSION OF INTEREST(EoI)
1) Expression of Interest (EoI) shall be accompanied by the earnest money @ 2.5%
of estimated value of EOI in the form of D-call/Demand Draft to be drawn from
any nationalized bank of India in favour of Managing Director, Tripura
Tourism Development Corporation, Agartala, Tripura, payable at Agartala,
otherwise the EOI shall be liable to be treated as disqualified.
2) The Earnest money of the bidders other than 1st & 2nd lowest bidder shall be
released after opening of EOI.
3) Successful bidder shall deposit 10% of EOI as security deposit in the form of
Demand Draft of any nationalized bank of India in favour of Managing
Director, Tripura Tourism Development Corporation, Agartala, Tripura,
payable at Agartala, where in 2.5% earnest money shall be considered as a part
of security amount.
4) The offer shall remain valid for 3 (three) months from the date of opening of
second envelope containing price bid.
B. GENERAL TERMS AND CONDITIONS
1) Financial offer shall be in separate envelope and must be an independent
document and shall not be combined with EoI document in any matter /
manner.
2) Every page of the EoI document should be signed with seal and all overwritings
and corrections should be attested by the EoI bidder under his / her signature.
3) The EoI may be deposited by hand in the office or may be sent by registered
post so as to reach this office within due date and time. No EoI shall be
entertained after due date and time and the delay on any account shall not be
condoned.
4) TTDCL reserves the right to reject / accept EoI, without assigning any reason
thereof.
5) Before submission of the EoI, bidders are required to make themselves fully
conversant with the scope of the work, technical requirements and
specifications etc., so that no ambiguity arises later on.
6) The EoI must contain the name, address, contact number and places of
business of the persons / firms / agencies submitting the EoI.
7) In case of any doubt regarding contents and meaning thereof of the EoI
document, the bidder may contact Managing Director, TTDCL, Agartala,
Tripura, for clarification of such doubt prior to submitting the EoI.
8) The Expression of Interest must be in complete shape. The bidder shall remain
responsible for any sort of clarification on EOI likely to be sought from the
Corporation.
Signature of the Bidder
Signature of the Managing Director,
TTDCL, Kunjaban, Agartala
9) First sealed envelope shall contain:







Earnest Money,
Declaration by the bidder (Proforma attached)
Copy of the registration certificate of the firm/ agency/ individual valid
upto date duly attested by competent authority of Service Tax
Department.
Photocopy of Sale Tax/Income Tax Clearance Certificates,Trade License.
Photocopy of Pan Card of the Agency/Firm/Personnel.
Expression of Interest document duly signed and sealed on each page in
original
Document in support of having experience in fieldwork of providing
intercom services.
10)
Second Sealed envelope shall contain Price bid only in the prescribed
format. It should be superscripted as “FINANCIAL BID”.
11) The Expression of Interest document shall be sealed in separate envelopes and
then both the envelopes should again be sealed inside a main envelop superscripting the name of work.
12) The onus is on the intending bidders to physically verify the working sites,
assess the required materials and then participate. The EoI price will be
inclusive of all taxes viz., service tax, VAT etc. No freight/carrying charge for
supply of the articles from supplier’s end to the respective work sites will be
borne by the TTDCL.
13) The EoI received through E-mail or Fax shall not be accepted under any
circumstances.
14) The bidder shall quote the rates in figures as well as in words. In case of any
difference between these two insertions, lower one shall be considered as offered
rates. No price variation clause shall be entertained. No conditional offer shall
be accepted.
15) The successful bidder shall remain responsible for execution of the work as
per direction of the concerned authority.
16) Any EoI document found to be false or with mistakes, misquoting, misleading
on the part of the company / agency/individual shall be liable to be rejected.
17) All assigned work should be finished and delivered as per time frame given by
the TTDCL.
18) The payment shall be made to the party as per approved rates on completion
of work only.
19) All works are subject to verification by the concerned officer of TTDCL.
20) Any disputes already arisen or likely to be arisen during the process of
finalization of EOI or execution of works which is beyond the scope of
aforementioned terms & conditions, shall be governed by the existing practices
of state PWD and if necessary it shall be referred to the arbitrator engaged by
the corporation.
Signature of the Bidder
Signature of the Managing Director,
TTDCL, Kunjaban, Agartala
C. TECHNICAL TERMS AND CONDITIONS
1) Separate item wise rates for installation of intercom facilities in both the lodges
that is New Sagarmahal Tourist Lodge at Melaghar and Eden Tourist Lodge (Old
and new both) at Vangmun shall be quoted clearly.
2) The bidder shall provide Matrix EPABX system Model: Eternity PE 6SP with
Digital Telephone sets in all rooms, reception desks and dining rooms.
3) The estimated requirement of extension of lines shall be at least 40 nos
expandable upto 48 port for new Sagarmahal Tourist lodge and 47 nos
expandable upto 48 port for Eden Tourist Lodge (Old and new both).
4) UPS 600 VA, Power Cord, Battery cord etc shall be provided.
5) The warranty of the components should have minimum period of 01 (one) year
and during that period, onsite service should be assured by the vendor.
D. OTHER SPECIFICATION
1. QUALITY: Quality of the all equipments to be used shall be of ISO standard.
2. TIME FRAME/COMPLETION OF THE WORK
The successful bidder shall complete the work within fifteen days from the date of
received of work order.
E. PRICE BID
1) The rate shall be quoted in the prescribed format only both in words and
figures.
2) The rates shall be inclusive of all taxes and charges.
Signature of the Bidder
Signature of the Managing Director,
TTDCL, Kunjaban, Agartala
PARTICULAR OF EXPRESSION OF INTEREST
1. Expression of Interest No.
2. Particular of the work
3. Period of Work
4. Area covered under the EoI
5. Cost of EoI documents to be
deposited in favour of the
Managing Director,TTDCL
6. Last date of dropping
expression of interest
7. Amount of Earnest money
8. Period of validity of EoI for
acceptance
9. Likely Date and time of
opening Expression of Interest
10. Place of Opening of EoI
No.F.2 (93)-PI/TT/2013(PART)/ 7916 - 19
Dated,Agartala, 22/12/2014
Rate for installation of intercom facilities at
New Sagarmahal Tourist Lodge at
Melaghar and Eden Tourist Lodge (Old and
new both) at Vangmun.
As per the work order
Jurisdiction of TTDCL, State of Tripura
Rs. 150/-(Rupees One hundred and fifty)
only. The bidder obtaining the EoI
documents from the website, shall deposit
the said amount in the form of Demand
Draft to be drawn from any nationalized bank
of India in favour of Managing Director,
Tripura Tourism Development Corporation,
Agartala, Tripura, payable at Agartala while
submitting the EoI documents.
Upto 3:00 pm of 02.01.2015
Rs. 2,500/- (Rupees two thousand and five
hundred ) only by D.D of Nationalized
schedule bank drawn in favour of The
Managing Director, Tripura Tourism
Development Corporation, Agartala,
Tripura, payable at Agartala.
90(Ninety) days
At 3:30 pm on 02.01.2015 if possible.
Office of the Managing Director, Tripura
Tourism Development Corporation,
Kunjaban, Agartala, Tripura
11. Name of the Agency/ Firm/
Personnel to whom EoI is issued
(Signature of issuing Officer of TTDCL)
Signature of the Bidder
Signature of the Managing Director,
TTDCL, Kunjaban, Agartala
Tripura Tourism Development Corporation Ltd.
(A Government of Tripura undertaking)
Head Office: - Kunjaban (Opposite of Governor’s House), Agartala-799006, Tripura (W)
Contact - (0381) 231-7878 / 232-3893 / 232-593, Fax – (0381) 231-7878, Help Line: - 0381-2300332
Website: - www.tripuratourism.gov.in
Email: - [email protected]
[email protected]----------------------------------------
SCHEDULE OF ITEMS OF WORKS
Name of Work: - Installation of intercom facilities at New Sagarmahal Tourist
Sl No.
Unit
Description of Items
1.
Nos
Matrix EPABX system
Model: Eternity PE 6SP
with
specification
40
extension
expandable
upto 48 port.
2.
Digital Telephone set
3.
Battery (12 volt 7.2 Amph)
4.
Battery cord
5.
Power Cord
6.
UPS 600 VA
9.
Junctions for extension
10. Cabling and installation
charge.
Total
Signature of the Bidder
Quantity
Lodge at Melaghar.
Rate
(in Rs)
Amount
(in Rs)
Remarks
Nos
Nos
Mtr
Mtr
Nos
Nos
Signature of the Managing Director,
TTDCL, Kunjaban, Agartala
Tripura Tourism Development Corporation Ltd.
(A Government of Tripura undertaking)
Head Office: - Kunjaban (Opposite of Governor’s House), Agartala-799006, Tripura (W)
Contact - (0381) 231-7878 / 232-3893 / 232-593, Fax – (0381) 231-7878, Help Line: - 0381-2300332
Website: - www.tripuratourism.gov.in
Email: - [email protected]
[email protected]----------------------------------------
SCHEDULE OF ITEMS OF WORKS
Name of Work: - Installation of intercom facilities at Eden Tourist Lodge (Old and
Sl No.
Unit
Description of Items
1.
Nos
Matrix EPABX system
Model: Eternity PE 6SP
with
specification
40
extension
expandable
upto 48 port.
2.
Digital Telephone set
3.
Battery (12 volt 7.2 Amph)
4.
Battery cord
5.
Power Cord
6.
UPS 600 VA
9.
Junctions for extension
10. Cabling and installation
charge.
Total
Signature of the Bidder
Quantity
new both) at Vangmun.
Rate
(in Rs)
Amount
(in Rs)
Remarks
Nos
Nos
Mtr
Mtr
Nos
Nos
Signature of the Managing Director,
TTDCL, Kunjaban, Agartala
DECLARATION OF BIDDER
I / we hereby declare that I / we have quoted our rates after
personally gone through the details specification and nomenclature etc.
which is kept under the custody the Managing Director, TTDCL. I / we agree
to abide any minor modification / alteration of the specification which will
not affect our quoted rate / amount in future. Further, I/we am/are
submitting herewith necessary detailed specification, capacity etc of each
component; otherwise my/our EoI shall be treated as cancelled.
Signature of the Bidder
Signature of the Managing Director
TTDCL, Kunjaban, Agartala
Signature of the Bidder
Signature of the Managing Director,
TTDCL, Kunjaban, Agartala