P.J. Ma曲ews and J. Akamine eds. Research Writing in Japan
Senh Ethnological Reports 49:151−155(2004)
Publishing wit翫Elsevier
Toshiko Taked紐
Elsevier Japan, Tokyo
武田 敏子
This article outlines briefly how Elsevier, a large scientific publisher has been committing
itself to electronic publishing and services. The publications of E豆sevier are so specialized
that the publisher itself is rarely involved in translating and editing Papers. For non−native
English authors in Japan, E正sevier Japan call help them develop the English text of their paper
by introducing them to the profbssional language services. As a publisher we aim to provide
authors with more speedy, ef登cient, and reliable publishing procedures in the electronic
Elsevier−The Biggest Publisher and lts Full−text I)atab紐se
Elsevier is a part of the Anglo−Dutch company publishing group Reed−Elsevier,
which has 37,000 employees working world−wide. We are the biggest publisher in
the Helds of science, tec㎞ology and medicine. Since its commercial launch in
1999, we have been de∀eloping an on−line publishing plat鉛㎜“ScienceDirect”that
includes l 7,000 scienti五。 joumals, The volume of this fUll−text database is
equivalent to fbur milllon血ll−text articles, as of today. With ScienceDirect, we
publish 250,000 new articles in 25 million pages per year, and the service of琵rs
linking out to articles ffom over l 200ther publishers, In this way the authors who
write fbr an Elsevier joumal are able to make their works visiblβto l O million
individuals in the world research community.
Elsevier's specialized publications and changes in scientific communication
Elsevier publishes a wide range of products that covers various fields including
medicine, life science, chemistry, mathematics, computer science, physics,
psychology and economics. There are not only on-line services such as
ScienceDirect but printed books and journals. The book collection includes the
English edition of a highly successfu1 textbook, Lehrbuch der Organischen Chemie
(1930) by Paul Karrer, the Nobel Prize winner fbr Chemistry in 1937. (The
translated English title is 0rganic Chemistry.) Stanley Prusiner won the 1997 Nobel
Prize for Medicine for his work on prions and selfreplicating proteins as a
mechanism of disease transmission. His early work was published by Cell, an
Elsevier journal with a high reputation in the life science. Such works are highly
specialized and truly advanced. Our primary research publications are peer
reviewed and independently edited by acknowledged experts in their fields. The
communication among those researchers is extremely important for smooth paper
fiow. Along with a technical progress in publishing media, the procedures fbr
scientific communication during submission and peer review process have changed.
In order to assist and confbrm to the changes, Elsevier has set up a web site called
"Author Gateway" for authors who submit a paper to our journals.
Author gateway - a web-based service for authors
The Author Gateway is Elsevier's main online service for authors. It is an integrated
web site that allows authors to obtain the information and tools they need to speed
up the publication process, and to stay informed of new journal content and books
from Elsevier. The imctions of the web site are as fbllows:
Injformation resources for submission
These include the `Guide for Authors' fbr eachjournal. Eachjournal has its own rules
and guidelines for preparing papers for submission. It also provides a list ofeditors and
editorial board members anda `Guide to Online Submission'. Ifan author needs to know
what kind ofresearch is published in thejournal he or she is considering, the author can
on ScienceDirect. There are also general sections on copyright and artwork preparation.
Online subm ission
This service does not currently cover all ofElsevier's journals, but Elsevier aims to
make online submission available fbr as many titles as possible in future, Authors
are able to instantly convert the original file of a submitted manuscript into a PDF
file. Through this site, authors obtain feedback from the journal editor and learn
whether the paper has been accepted or not. The online submission tool will be
upgraded over time to provide more sophisticated functions.
'lakeda Publishing with Elsevier
Peer reyiew process
Elsevier's journals require peer review after submission, as is common for scientific
journals. The normal procedure is as fbllows:
' An author submits a paper to an editor or editorial office, which is located
outside our company in most cases.
' Editor-in-chief assigns a number of reviewers who are specialists in the fields
of the submitted paper.
' The reviewers' reports are sent to the editor-in-chie£
' The editor-in-chief decides on how to respond to the author. Three kinds of
decision can be made:
- accepted for publication
- accepted with minor corrections
- rejected
' The author is infbrmed about the decision.
' Any necessary revisions are made on the accepted paper.
'The complete manuscript of an accepted paper is sent to the `Login and
Production Department' at Elsevier.
Translating and editing scientific papers
We believe it is very difficult to translate or edit a paper that represents truly advanced
seience. This is because it will contain new and'specialized findings that are often
incomprehensible for most people. A paper may be readable fbr only a limited group
of researchers in the world. Even fbr standard terminology and concepts, the
translator or editor will require not only linguistic skills, but also in-depth knowledge
ofa subject. Elsevier's policy is therefbre to leave the responsibility ofediting to the
author and the editorial office ofthe relevantjoumal, that is, to experts on the subject.
Elsevier electronic services
Elsevier can offer various services to authors via the internet:
Submission tracking
Each accepted paper that arrives at Elsevier is registered in our tracking system and
itsi status is available for the author to view online, using the Author Gateway. The
information provided includes: general production status (that is: in preparation, in
proog issued), date of publication, reprints dispatch date, and citation information
(issue, volurrie and page numbers).
Articles in press
The section `Articles in Press' in ScienceDirect contains peer reviewed and accepted
anicles to be published in eachjournal. At the time ofpublication the in press version
is removed from this section and the final version appears in the actual journal issue.
There are two types of articles in press: uncorrected proofs and corrected proofs. The
fbrmers are articles that are not yet finalized and will be corrected by the authors.
The corrected proofs are articles containing the author's corrections. Readers can
view proofs online to eajoy access to new research much more quickly.
A(lvltimedia publication sulzport
Research often produces unpri'ntable multimedia components that previously could
not be included in printed publications. Such items include sound files, audio files,
complex images, large datasets, and computer programs. These are available on
ScienceDirect. This gives authors more flexibility and more opportunity to express
Various alert services are offered by ScienceDirect and Author Gateway:
- to the author when published
- to the author when cited
- to the reader when an issue is on-line.
These alert services can greatly increase the efficiency of research activity.
Activities of Elsevier Japan
Contributions to Elsevier's journals by authors from Japan represent approximately
10% of the world total. This overall figure comes after the figures fbr Europe and
the USA. Much depends on the particular field. In physics and materials science,
Japanese authors are more visible than in other fields. Authors from Japan tend to
prefer submitting work to a `Letter' journal or a `short communication'.
The Editorial Department of Elsevier's Japan office was established twenty
years ago. We provide a wide range of support activities in the course of submission
to publication and serve as an intermediary between the author and our
publishinglproduction unit. One of our important tasks is to maintain a list of
selected editors and translators who offer professional English language services
from both inside and outside Japan. Each service has its own pricing scheme and
specialty, and this is noted in the list. We update the list by sending a questionnaire
for feedback from authors making use of the services. Authors who wish to learn
about one or more of the recommended language services should contact each
service directly for a fu11 description of the work offered, fbr prices and quotations,
and to place orders and transfer manuscripts.
'lakeda Publishing with Elsevier
In the last decade we have seen dynamic progress in the information technology
environment. We believe that electronic development will continue to have fiew
impacts on joumai functions and editorial procedures. ScienceDirect and Author
Gateway, the two platfbrms described above, are expected to have important roles in
these areas.
This paper is based on the conference presentation by Michiel Kolman, (PUblishing
Director), and Zeger Karssen, (Publisher) of Elsevier B.V:, Amsterdam, The
Some of the text above is based on material from the fo11owing web sites:
ScienceDirect (www.sciencedirect.com), Author Gateway (authors.elsevier.com),
and company homepages in English (www.elsevier.com) and Japanese gapan.