Information Pack

The Waldegrave Trust
Waldegrave School, Fifth Cross Road, Twickenham, TW2 5LH
020 8894 3244
020 8893 3670
September 2014
Dear Applicant
Clerk to Governors/Directors – The Waldegrave Trust
Casual Contract: Approx 27 meetings pa. 6 hours each meeting(includes prep)
Start Date: As soon as possible
NJC Pay Scale SO1 - Point 29
Thank you for your interest in the post of Clerk to Governors and Directors for the Waldegrave
Trust. Please find attached the job description and person specification. This post will work
across the academy trust and the successful candidate will be expected to work in both
Waldegrave School and Nelson Primary School. This new post has been created to ensure
objectivity and consistency across the Trust.
The post-holder will be expected to attend and clerk the Multi Academy Trust Board, the Local
Governing Body meetings (Waldegrave and Nelson) and the Local Finance and Resources
Committees for each School. There may also be other ad hoc committees requiring your
attendance, for example Governance, Admission appeals and Exclusion committees. Dates for
regular meetings have already been set for the 2014/15 Academic year and are available on
I hope you will decide to apply. Please send your completed application form, addressed to Mrs
Philippa Nunn, by noon on Monday 29 September 2014. If you send your application by email,
please address it to: [email protected]
May I wish you every success and thank you for the time and effort I know you will put in to your
Yours sincerely
Philippa Nunn
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Job Title:
Clerk to Governors
NJC Scale SO1
Key Purpose:
Provide a high quality professional clerking service to
effectively support the Trust
Accountable to:
Chair of Governing Body
Key Tasks
To clerk all Trust, Local Governing Body and agreed committee
meetings across the Academy Trust
Work with staff and Chairs before every meeting to produce a
purposeful agenda
To encourage Headteacher/s and others to produce agenda
papers on time for circulation prior to meetings.
Help to produce an annual meeting planner across the Trust
Record attendance at meetings and take appropriate action
To produce, collate and distribute the agenda papers so that
recipients receive them at least seven days before the meeting
To take notes and record the minutes of meetings with action
points and maintain a file of signed copies along with relevant
papers at the Trust for public access
To record all decisions accurately and objectively with
timescales and who is responsible for actions
Chair that part of the meeting at which the chair is elected
Circulate the draft minutes approved by the Chair and
Headteacher to all Governors within two weeks of the meeting.
Maintain database of Trust members for all committees
including names, addresses and category of Governor
Advise the Business Manager of all changes in membership
Maintain copies of current terms of reference and membership
of committees and nominated Governors
Maintain Governor attendance records, skills register and
pecuniary interests records and ensure they are reviewed at
least annually with the Chair
Provide timely information to ensure Companies House
information is up to date and accurate
To organise the elections of parent and staff Governors
To co-ordinate all governor training activities and maintain a
Governors training database
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Advise and
To advise Governors and Directors on procedural matters
before, during and after meetings or research as appropriate
To advise Governors and Directors on the operation of the
Memorandum and Articles of Association
To give advice and support to new Governors and those taking
up new roles such as Chair or Vice Chair
To maintain archive material to meet statutory requirements
Ensure statutory policies are in place and updated in line with
Maintain the policies database ensuring policies are added to the
agenda of committees when required
Maintain records of Governing Body correspondence
To undertake such other duties as may be required within the
To keep up to date with all relevant legislation and
developments affecting school governance
Attend termly briefings and participate in professional
development opportunities
Successfully complete the National Training Programme for
Clerks to Governing Bodies or equivalent
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Person Specification:
Clerk to Governors/Directors
NJC Scale SO1
Skills and abilities
Educated to A level or equivalent
Minimum GCSE or equivalent in English and Mathematics
Professional qualification relating to Governor clerking or
relevant other qualification
Experience of clerking a Governing Body
Knowledge of school processes
Experience of providing advice and guidance on legislation, policy
and procedure
Knowledge of Charity law
Good organisational and administrative skills
Excellent inter-personal relationship skills
High level ICT skills including the use of spreadsheets
Commitment to continuous professional development of
yourself and others
Ability to relate well to all types of stakeholders for example
students, suppliers and contractors, governors, local authority
A commitment to positive and healthy outcomes for young
Ability to listen effectively and be sensitive to others
A demonstrable commitment to the safeguarding of students
and child protection
A demonstrable commitment to equal opportunities
An understanding of the importance of confidentiality
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