Controller Job Description - Southwest Ranches, Florida

Town of Southwest Ranches, FL
The Town of Southwest Ranches, Florida seeks resumes from qualified
candidates for the position of Controller.
Job Description:
Salary Range:
FLSA Status:
Open/Close Date:
Reports to:
$50,000 to $73,000 annually (starting pay: DOQ)
Exempt/FT with benefits
10/16/2014 and until filled with initial review on 11/3/2014
Town Financial Administrator
General Description:
Performs professional accounting work, financial reports and provides advice and
information on accounting practices and procedures. Performs professional and
supervisory work directing employees engaged in municipal accounting activities
including investigating, evaluating, reconciling, and problem solving regarding
transaction processing. Works as required within the context of the Town’s
Mission, Vision and Values Statement with a strong and progressive customer
service orientation.
Essential Functions:
1. Supervises the monthly close of the General Ledger; prepares various
reports, and financial statements.
2. Formulates; recommends and maintains accounting policies and
procedures; including manuals. Reconciles various ledgers and accounts
and prepares journal vouchers, adjustments and closing entries.
3. Supervises, reviews and posts journal entries prepared by the Accounting
4. Responsible for review, processing and insuring the timely
issuance/payment of all payroll related functions and duties. Updates and
corrects payroll master files as required.
5. Assists the Town Financial Administrator in administrating the employee
benefit program and human resource functions.
6. Responsible for the review, processing and insuring the timely
issuance/payment of all accounts payable functions and duties. Updates
and corrects vendor master files as required.
7. Maintains control over all purchase orders (encumbrance accounting).
8. Performs/oversees all fixed asset compliance functions and duties
including acquisition, disposal and reconciliation of all related accounting
Title – Revised 10/16/2014
Town of Southwest Ranches, FL
9. Monitors cash positions and advises superiors or others of issues
requiring attention. Assists in the bank reconciliation process, when
10. Assists in the preparation of the Town budget, the Truth in Millage (TRIM)
process and various timelines relating to the budgetary processes,
reporting, as well as budget adjustments, as necessary, to insure overall
budgetary compliance.
11. Monitors various audit reports, budget-to-actual/budgetary compliance and
financial activities including, but not limited to bond/debt service
compliance requirements.
12. Coordinates renewal of insurance policies, completes and submits
insurance applications and acts as primary contact for the insurance
company in processing and handling claims and invoices for payment.
13. Assists and acts as a liaison to external auditors and prepares documents
as required.
14. Liaison between IT vendor and Town Hall staff/Volunteer Fire Department
for all IT and Communication functions. Prepares monthly IT activity report
to the Town Administrator.
15. Attend Town Council meetings, monthly Advisory Board meetings, and
other meetings, as requested and takes necessary action regarding
agenda items.
16. Performs other duties as assigned.
(These essential job functions are not to be construed as a complete statement of all duties performed.
Employees will be required to perform other job related marginal duties as required.)
Minimum Qualifications:
Education and Experience:
Bachelor’s degree in Accounting, Finance, Business Administration, or
related field. Five (5) years of accounting or bookkeeping experience
preferably within a governmental agency. Supervisory experience working
with outside auditors desirable. Prior internal auditing, payroll/employee
benefit management, risk/IT management, accounts payable, and/or
accounts receivable experience strongly preferred.
Valid Florida driver’s license required.
CGFO/CPA preferred.
ICS certification in accordance to current NIMS requirements (or ability to
obtain within 12 months).
Title – Revised 10/16/2014
Town of Southwest Ranches, FL
Knowledge, Abilities, and Skills:
 Thorough knowledge of accounting/finance principles and
 Knowledge of automatic account systems operations.
 Ability to communicate both orally and in writing.
 Proficiency in Microsoft Office Suite required.
 Ability to serve the public and fellow employees with honesty and
integrity in accordance with the Town’s Ethics and Conflict of
Interest policies.
 Establish and maintain effective working relationships with the
general public, coworkers, elected and appointed officials and
members of diverse cultural and linguistic backgrounds regardless
of race, color, religion, age, gender, ethnicity, disability, sexual
orientation, marital status or political affiliation.
Essential Physical Skills:
Acceptable eyesight, hearing (with/without correction), ability to communicate
(orally or in writing), reaching, pulling, pushing, sitting, walking, standing,
kneeling, and bending.
Environmental Conditions:
Works inside in an office environment.
Key Competencies:
Integrity, business acumen, professional knowledge, analysis, attention to
detail, interpersonal skills, computer skills. Work is performed under general
supervision of the Town Financial Administrator and is reviewed through
reports, periodic internal and external audits, conferences, and an annual
performance appraisal review.
(Reasonable accommodations will be made for otherwise qualified individuals with a disability.)
Please submit a cover letter and resume, including salary history to Martin
Sherwood, Town Financial Administrator, Town of Southwest Ranches,
13400 Griffin Road, Southwest Ranches, FL 33330, or email:
[email protected]
Closing date for initial review is Monday, 11/3/2014 @ 5:00pm.
Title – Revised 10/16/2014