F RESH M AN A DVISING H ANDB OOK

FRESHMAN ADVISING HANDBOOK
2014-2015
INFORMATION
FRESHMAN ADVISORS
2014-2015
FOR
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compiled by
The Dean of Students Office
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CALTECH
TABLE OF CONTENTS
General Information
1
The Deans’ Office
3
Core Institute Requirements
4
Specific Information for Freshman Advisors
5
Freshmen Scheduling Table
9
Choosing an Option
10
Eligibility for Registration
10
Leaves and Reinstatements
11
E & I Grades
12
Undergraduate Research
14
The Honor System
14
Caltech Counseling Resources
15
Important Dates 2014-15
17
Undergraduate Option Representatives
19
Useful Caltech Offices and Contacts
22
Much of the information in this handbook has been taken from the
Caltech catalog, which can be consulted for more details.
GENERAL INFORMATION
Each freshman advisor is assigned seven or eight advisees, and the freshman advising process
should involve discussions as a group over coffee and donuts, lunch, or on a hike as well as
individual meetings with any student about whom you have concerns or who wants to see you.
Your students have been assigned to you independent of their intended major. These advising
groups provide a way for the advisees and the advisor to talk about issues associated with the
curriculum and Caltech, and about concerns associated with the transition from high school to
college.
Please plan on organizing at least two to three meetings for your group during each of the first
two quarters. Funds are available to support lunches or other opportunities for social interaction
with your advising group.
A meeting during the third week of each term would be a good time to check how the term is
starting out; note that Add Day each term is during that week. Another meeting in the seventh
week should be late enough for advisors to have received the freshmen progress reports, and
this week is just before Drop Day and prior to when the registration period for the following term
opens. A list of important dates during the year begins on page 17 of this handbook.
The advisor should be available during New Student Orientation, especially during the
Advisor/Advisee Breakfast scheduled for September 25th or 26th. During spring term, students
may also want to meet with you prior to declaring their major. Of course, you should also be
available to meet individually with your advisees, especially if they are in academic difficulty and
need your guidance.
At a recent Student-Faculty Conference, a committee on academic advising presented the
following list of ideal advisor characteristics:
•
•
•
•
•
•
•
•
Is approachable
Communicates availability and expectations to advisees
Is flexible and sensitive to students’ needs
Meets with advisees outside of the office at least once a year
Provides academic and research guidance (is familiar with undergraduate courses within
the option, is willing to discuss problems the student is having, can discuss the pros and
cons of choices such as overloading)
Is familiar with the counseling center and is comfortable referring students when
appropriate
Is a resource for students interested in graduate school
Knows advisees well enough to write them recommendation letters.
Conscientious advisors respond whenever possible when their advisees try to contact them,
such as by e-mail, even if it is just to say they are out of town.
The Student-Faculty Conference committee recognized that an advisee has responsibilities also,
which include:
•
Makes a reasonable attempt to seek out his or her advisor
•
Does not wait to the last minute before looking for the advisor, for example, to obtain a
signature
•
Communicates expectations and needs to the advisor
1
•
•
Is responsive to the advisor’s efforts
Keeps advisor informed of academic progress and long-term goals. Advisees should
come prepared for each meeting.
Counseling
In most cases, you are the first Caltech faculty member to have one-to-one contact with your
advisees. You should discuss their academic and personal goals as well as related nonacademic issues. Try to establish relationships with your advisees so they feel comfortable
asking your advice and come to you for more than signing their drop/add cards. You can be not
only a source of information but also one of inspiration for your advisees. It will help students if
you establish and post regular office hours or make alternative arrangements for the students to
find you when needed.
Occasionally, a freshman will not find Caltech to be a good match for their abilities or interests.
In such a case, transferring to another school may be the best option during or just after the
freshman year, before a poor academic record is acquired. The deans have experience in
helping students with transfer decisions.
If students have questions that you cannot answer, refer them to one of the counselors or offices
from the lists beginning on page 22. Advisors can be an important part of the Caltech safety net
by being tuned in to their advisees’ mental health. Important information is provided on the
Counseling Center’s website at www.counseling.caltech.edu, especially the suicide/depression
link and the other links on various types of mental disorders. See also the information on the
Health and Counseling Center on pages 15 and 22.
Academic Oversight
As a freshman advisor, you will evaluate the course loads your advisees propose, taking their
academic performance into consideration. Unless done electronically through REGIS, your
signature will be required on registration cards, add and drop cards, and petitions (typically
reinstatement requests, overloads, or undergraduate student sabbaticals).
If you will be away for an extended period or if you will not be available around Add Day and/or
Drop Day, please let the deans know by calling x6351 or emailing them at [email protected],
[email protected], or [email protected] The deans will be happy to notify your advisees
of your schedule, so they can see you before you leave. This notification may prevent students
from waiting until the last minute and having no alternative but to get a dean’s signature instead
of yours. The deans and the registrar are making a special effort to encourage students to see
their advisors. You can also send an e-mail to all of your advisees as a group through REGIS,
such as to inform them you will be away from campus.
Freshman Progress Reports and any midterm deficiency notices for your advisees will be emailed
to you before Drop Day. Please review them and follow up quickly with advisees who are doing
poorly. It is important to do this in a timely manner so the students have a chance to take
appropriate measures, including possibly dropping a class by the deadline. Ask each advisee to
make an appointment to discuss difficulties as they arise, rather than waiting for you to contact
them. Progress Reports are also issued at the end of the term.
A student who is having trouble in a class should be asked whether he or she attends class,
visits the teaching assistants during office hours, and participates in a study group. Encourage
the student to meet directly with the instructor for advice. The Deans’ Office offers a tutoring
program that is free to the student being tutored, and the tutor is paid from office funds. A
student needing a tutor may suggest one or pick from a list of volunteers. If a class has no
2
volunteers signed up, the deans will try to find a suitable tutor.
If a student needs extra time to finish an assignment in a class, he or she should approach the
instructor or head teaching assistant for an extension. Most classes have extension policies,
and some classes have one free extension per term. The deans are always willing to talk to
students about extensions, but do not have the power to grant them. In certain cases, such as
illness or the student being away for a significant period of time representing the Institute in
some worthwhile capacity, the deans will write a recommendation that an extension be given.
Students whose grades make them academically ineligible normally may petition the deans for
initial reinstatement and must petition the Undergraduate Academic Standards and Honors
Committee (UASH) for subsequent reinstatements. Eligibility requirements are listed beginning
on page 10.
THE DEANS OFFICE
The Dean of Undergraduate Students is John O. Dabiri, [email protected], and the Associate
Deans are Barbara Green ([email protected]) and Lesley Nye ([email protected]). Lesley
works closely with the undergraduate houses and supervises the Resident Associates. The
deans can be reached by phone at x6351. The Deans’ Office is located in room 210 of the
Center for Student Services. Beth Larranaga ([email protected]) is the office administrator.
Although the Deans’ Office is mentioned frequently in this handbook, here is a concise list of the
roles of the deans that may be of interest to freshman advisors.
In assisting students with their academic work, the deans provide advice, recommend
extensions and incompletes if conditions warrant, help with UASH petitions, approve leaves and
reinstatements, approve underload and overload petitions, identify students with mental health
issues, make referrals to the Counseling Center, meet with students on a regular basis when
necessary, arrange for accommodations for students with disabilities, provide free tutors, act as
a liaison between students and faculty, and intervene with faculty on students’ behalf. The
deans also sign for the advisors when they are not available, provide loans or grants to students
in emergency situations, approve requests from close-to-finishing students to march in
commencement, and interface with the Housing Office to accommodate students with special
housing needs. The deans are responsible for student discipline, and they deal with academic
violations of the honor code as well as non-academic behavioral issues such as violations of the
alcohol and fire policies. Funds administrated by the deans provide opportunities for summer
research for female students off campus and a variety of scholarly activities for all students
through the Housner Fund. The deans serve as a resource for advisors, and see this handbook
as an important contribution to effective advising.
Caltech complies with laws to ensure equal opportunity for qualified students with disabilities.
Such cases should be referred to Dean Green who will investigate to determine if
accommodations are warranted. An example of an accommodation is allowance of extra time
on exams for a student with attention deficit disorder.
Students in need of short-term financial assistance can see the deans about a no-interest loan or
discuss a loan with the Financial Aid Office (see pages 15 and 22). The deans also have access
to emergency funds that can, for example, pay for a trip home in case of a family emergency or
pay for a medical procedure not covered by insurance. These funds are provided as grants, not
loans, and are intended for students who lack adequate financial resources.
3
CORE INSTITUTE REQUIREMENTS
A Caltech education requires not just depth of an option, but also considerable breadth in basic
science, humanities, and social science. Caltech’s core curriculum prepares students for the
interdisciplinary nature of contemporary research in science and technology. This encourages a
culture of problem solving, collaboration, and communication while providing valuable
experience in all fields of science. Significant study in the humanities and social sciences is an
important component of Caltech’s core curriculum, giving alumni the ability to navigate the
societal, political, and economic factors that influence, and are influenced by, their work.
The following requirements are applicable to incoming freshmen for 2014-15.
Course
Units
Freshman Mathematics (Ma 1 abc)
27
Freshman Physics (Ph 1 abc)
27
Freshman Chemistry (Ch 1 ab)
15
1
9
Freshman Biology (Bi 1 or Bi 1 x)
Menu Class (currently Ay 1, Ch/APh 2, ESE 1, EST 2, Ge 1, IST 1 9
or IST 4)
6
Freshman Chemistry Laboratory (Ch 3 a or Ch 3 x)2
Additional Introductory Laboratory
6
3
Scientific Writing3
Humanities Courses
36
Social Sciences Courses
36
Additional Humanities and Social Sciences Courses
36
Physical Education
9
1. Bi 8 or Bi 9, are acceptable alternatives to Bi 1 or Bi 1 x for students with a strong background in
Biology.
2. This requirement can also be met by completing Ch 3 x, Ch 4 a, Ch 8 or Ch/ChE 9.
3. This requirement can be met either by taking a course approved by the student's option to satisfy
this requirement or En 84. Must be taken on grades.
Menu Classes
Menu classes are specifically designed for breadth. The intent of the menu class requirement is
to introduce students to a subject that they did not plan to study. In many cases, it is the only
class in that subject that they ever take; in other cases, they may decide to take more classes in
that subject as a result. Students cannot take a menu class in a subject that they have already
taken classes in or in their current option. This requirement must be completed by the end of
sophomore year. Classes to satisfy the menu requirement are Ay 1, Ch/APh 2, ESE 1, EST 2,
Ge 1, IST 1 and IST 4. These classes are all 9 units and are taught in the 3rd term.
Introductory Laboratory Requirement
All students are required to take at least 12 units of laboratory work in experimental science
during their freshman and sophomore years. Ch 3 a or Ch 3 x (6 units) shall be taken during the
freshman year. The additional 6 units must be chosen from the following: APh/EE 9 a (6 units),
APh 24 (6 units), Bi 10 (6 units), Ch 4 ab (9 units), Ch 8 (9 units), Ch/ChE 9 (9 units), EE/ME 7
(6 units), Ge 116 (6 units), Ph 3 (6 units), Ph 5 (9 units), Ph 8 bc (3 units per term) or a more
advanced laboratory. Computational laboratory courses may not be used to satisfy this
requirement.
Humanities and Social Sciences Requirement
All students must complete 108 units in the Division of the Humanities and Social Sciences. Of
4
these, 36 must be in the humanities and 36 in the social sciences, in each case divided equally
between introductory and advanced courses. The remaining 36 may be drawn from humanities
and social sciences, including HSS tutorial courses.
Entering freshmen are required to take two terms of freshman humanities; that is, humanities
courses numbered 20 or below in the Caltech catalog. Successful completion of two terms of
freshman humanities is a prerequisite for all other humanities courses, except for foreign
languages. It is not a prerequisite, however, for introductory social sciences. The freshman
humanities classes may be taken in any two terms of the freshman year.
To encourage breadth, students will have to take their two freshman humanities classes in
different disciplines chosen from English, history, and philosophy. No more than 18 units of
freshman humanities may be counted toward the 108-unit requirement.
While beginning, intermediate, and advanced language courses do not count toward the 36-unit
humanities requirement, every term receives credit toward the final 36 units of the 108-unit
requirement in HSS, except for courses in a student’s native language.
Since writing is a crucial skill, all humanities courses, with the exception of some foreign
languages and courses numbered between 29 and 90, require at least 4,000 words of
composition. Instructors give extensive feedback on written work and help students improve
their prose. As entering students may not be fully prepared for the writing in freshman
humanities, all freshmen and transfer students take a writing assessment before the beginning of
the fall term. On the basis of this assessment, some students may be required to pass Wr
1,2,3,4 and/or 50 before entering freshman or advanced humanities classes. Wr courses count
as general Institute credit only.
The 108-unit requirement in the humanities and social sciences averages to one course per term
over four years. Freshmen who have room in their schedules should be advised to complete
one of the two required introductory social sciences courses. These must be selected from the
following list: either An 22 or An 23, Ec 11, Law 33, PS 12, either Psy 15, Psy 16 or Psy 20, SS
13. Included in the 12 humanities and social science courses, students must take at least 3
writing-intensive courses and these must be taken on grades.
See the Caltech catalog for more details on the humanities and social sciences requirement.
SPECIFIC INFORMATION
FOR
FRESHMEN ADVISORS
The Registrar’s Office is room 125 in the Center for Student Services and may be reached by
phone at x6354. The primary contact for undergraduate matters is Gloria Brewster (x6355,
[email protected]). The registrar’s website at www.registrar.caltech.edu contains the course
schedule (day, time, location, grade scheme, etc. of every course offered) for the current and
prior terms, the list of option representatives, the academic calendar, religious holiday calendar,
master schedule for core classes and large classes, UASH information and petition forms, and
the Advising Arena. Within the Advising Arena, you will find sections on roles and
responsibilities of advisors and advisees, FAQs, and links to useful resources.
The registrar’s information system, REGIS, can be accessed from the registrar’s website or
directly through www.access.caltech.edu. Within REGIS you will find a list of your advisees
under the My Advisees link. From here you can email your advisees, generate transcripts and
degree audits, record private advising notes per advisee that can be referenced later on, and
place advising holds on students which would prevent them from registering for courses during
5
open enrollment periods. Clicking on the student’s name during an open registration period will
bring you to their class schedule where you can approve it or request a meeting with the
student. Also, through the My Advisees link an advisor can notify the registrar that the required
annual meeting with each advisee has taken place. Since freshmen advisees are expected to
have several meetings with their advisees throughout the year, this rule is intended mainly for
upper-class advisees; nevertheless, the notification to the registrar is required for all students.
The Caltech catalog contains much information, including option requirements and course
descriptions. The catalog can be accessed on line at the registrar’s website.
Caltech courses are assigned a certain number of units, which nominally corresponds to the
number of hours per week required inside and outside of class. For example, a 9-unit class
typically has three lecture hours per week and 6 hours of work outside of class. It is not
uncommon for a course to be “under-unitted”, a situation in which a class takes more hours per
week than the assigned number of units.
Students need to average 40.5 units a term to graduate in four years. The minimum course load
is 36 units per term, unless a petition to underload is approved by the deans. First and second
term freshmen will be limited to 45 units of classroom and laboratory courses. Although
freshmen may register for up to 51 units with the permission of their advisor, the remaining 6
units must be used for frontier (“pizza”) courses, PE, PA or research. To take more units, a
freshman will need to convince you and a dean that an overload is appropriate in their case.
The Deans do not approve freshmen overload petitions for the first quarter, and approve them in
the second and third quarters only when students have been performing exceptionally well in all
their classes. Deadlines for approving overload and underload petitions are Add Day and Drop
Day of a term, respectively, so petitions should be submitted in advance of these dates. Forms
for overloads and underloads are available in the Registrar’s Office, Deans’ Office and their
websites.
A student who underloads should consult with the Financial Aid Office (see pages 15 and 22) to
see if any adjustments in his or her financial aid are triggered.
All permanent grades recorded for freshmen during the first and second terms will be either P,
indicating pass, or F, indicating fail. If a first or second term freshman is enrolled in a course in
which the instructor gives letter grades, the registrar will nevertheless record P for all passing
grades. Pass/Fail grades are not used in computing the cumulative grade-point average. As a
transition to letter grades in the third term, shadow grades are given for freshmen, but as
mentioned above, only the grades of P or F are recorded.
Freshmen are enrolled in their first-term classes over the preceding summer. The registrar
makes assignments according to the results of placement exams in math, physics and
chemistry, a writing assessment exam, the students’ course selections and priorities as
indicated on their registration forms, and seat availability. An average unit load will be in the
range of 42 to 45 units. Once orientation begins, freshmen can adjust their schedules by adding
and dropping classes.
For second and third terms, freshmen will register via REGIS. Advisors will be notified by e-mail,
and then they can log on and approve or request a meeting with the student. Advisors should
have previously met with their advisees to discuss course selection. Adding and dropping
classes in any term must be completed by the respective add and drop dates; refer to the
calendar starting on page 16. Changes are entered on a yellow drop/add card obtained from the
registrar, which always needs the advisor’s signature. The instructor’s signature should be
obtained when adding a class, especially for those classes with limited seating (see listing in
REGIS). When dropping a class, the instructor’s signature is required after Add Day. Adding a
class with a time conflict with another class utilizes an orange card, which requires signatures of
6
the advisor and both instructors. Add/drop cards are available from the registrar.
Any placement questions for math, physics and chemistry should be referred to the respective
departments. Placement exams allow students to skip various terms of Ch1, Ma 1, Ma 2, Ph 1
and Ph 2; full units are awarded for any term in which advanced placement credit is awarded.
No credit is involved with the writing assessment exam; it is just a tool to determine whether a
student can go straight into freshman humanities or whether a remedial writing course must be
completed first.
About a fourth of the freshmen class, chosen from those who indicated an intended option of
Chemistry or Chemical Engineering, is placed in Ch 3 a for the first term. Even though Ch 3 a is
offered all three terms, these students should be discouraged from postponing this course
because of the importance of getting the entire freshmen class through their chemistry lab core
requirement while they are freshmen. One exception would be if a student who has been
assigned Ch 3 a for the first term makes a persuasive argument to take the alternative Ch 3 x.
Ch 3 x has an energy focus, and this will match some students interests more than Ch 3 a. Also
note that Ch 3 a has been modified from 6 hours of lab a week to a one-hour lecture and one
three-hour lab to make it easier to schedule.
Based on the results of their math placement exams, some students may be put in a special
section of Ma 1 a (section 1) and then required to take Ma 1 d (Series, 5 units) along with Ma 1 b
during the second term. Similarly, some students may be placed in Ma 8 (Problem Solving in
Calculus, 3 units), which is taken simultaneously with Ma 1 a first term. Any freshman seeking to
drop Ma 8 must attend the first week and then receive approval of the instructor. Freshmen
cannot change sections of Ma 1 a without approval from the Math Department. For Ph 1 a,
recommend to the freshmen that they stay in sections 1 and 2 (less advanced) or 9 and 10
(more advanced) if assigned. Students in sections 9 and 10 can take a second placement exam
to try to place out of Ph 1 a and into Ph 2 a or Ph 12 a.
Freshmen cannot take Ma 1 and Ma 2 simultaneously.
Ma 1 bc and Ph 1 bc are each offered in two tracks: analytical and practical. Information will be
provided at the end of the fall term by the respective departments to help the students choose a
track. Freshmen enrolled in the physics practical track are encouraged to take Ph 8 bc
(Experiments in Electromagnetism, 3 units each term) concurrently.
Sometime in the fall, a placement exam will be offered for students wishing to place out of Bi 1
and take a higher level Biology class. Either Bi 8 or Bi 9 can substitute for Bi 1 or Bix. Other
substitutions may be possible. Students interested in majoring in biology or bioengineering
should take Bi 8 and Bi 9 second and third terms, instead of Bi 1 third term. Freshmen should
not take advanced courses like ACM 95 except in rare circumstances. Please do not approve
registration for advanced courses unless the student has convinced both you and the instructor
that it is a good idea.
Core institute requirements cannot be dropped except with the approval of a dean. Do not allow
freshmen to drop any Wr courses if they are required to take these courses before starting
freshmen humanities. Freshmen humanities courses must be completed freshman year, or as
soon as completing Wr 1 or 2 and/or 3. Postponing course work in humanities and social
sciences often leads to trouble, particularly for students with a poor command of the English
language.
Other First Year Courses
In addition to the required core classes described on the previous pages, freshmen are
encouraged to participate in freshman seminar classes, frontier classes, research tutorials and
7
other research opportunities. Starting in the 2011-12 academic year, Caltech began offering a
series of freshman seminars in which 10-15 freshmen and a faculty member explore in depth an
exciting topic in the lab, around a table, or in the field. There will be 10 offerings on a wide range
of topics, including earthquakes, cosmology, and the science of music. These courses can be
found in the catalog. Caltech also offers a series of “frontier courses” that involve a weekly
presentation by a faculty member on a topic of current research. These courses often meet at
lunch time and serve pizza; hence, students often refer to the courses as “pizza courses”. The
frontier courses are an opportunity for students to meet the Caltech faculty and to hear about
state-of-the-art research projects for the summer or academic year. There are a total of 9
frontier courses offered for freshmen in biology, chemistry, physics, geology and planetary
sciences, engineering, computer science, chemical engineering, bioengineering, and electrical
engineering.
Currently there are three “research tutorials” for freshmen – one in physics, one in biology and
one in chemistry. These tutorials have many of the same features as the freshmen seminars. In
physics, the research tutorial includes approximately seven freshmen and extends over three
academic terms plus the summer. The purpose is to demonstrate how research opportunities
arise, are evaluated and tested, and how the ideas that survive develop in larger projects. In
biology and chemistry, the tutorials are offered in the winter and spring quarters and involve
small group discussions on special areas or problems in biology, biotechnology and in
chemistry.
More than 80% of Caltech students participate in research at some point in their academic
career. Students may embark in research activities by registering for research credits with a
faculty member, by working in a laboratory for pay during the summer or academic year, by
completing a senior thesis, or by participating in Caltech’s Summer Undergraduate Research
Fellowship (SURF) program. The SURF program is described in the catalog.
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FRESHMAN SCHEDULING TABLE
The table below is a summary of the courses and scheduling information that will be sufficient for
most freshmen. Some students will place out of required courses, and a few students will have
to delay their freshman humanities requirement until they complete Wr 1, 2, or 3. Students have
until the end of their sophomore year to complete the additional introductory laboratory and the
menu course. First and second term freshmen are limited to 45 units of classroom and
laboratory courses. A reasonable unit load for a freshman is between 39 and 45 units per term;
48 units is considered a heavy load and above 51 units requires an overload petition (will not be
approved for first-term freshmen).
Category
Math
Physics
Chemistry
Chemistry laboratory
Biology
1st 2nd
3rd
term term
term
number of units
Ma 1 abc
9
9
9
Ph 1 abc
9
9
9
Ch 1 ab
6
9
0
Ch 3 a (or 6 units any term
Ch 3 x)
Bi 1 (or
0
0
9
Bi 1 x)
Note 1
9
9
9
Courses
Freshman humanities
courses and
introductory social
science course
Additional introductory 6 units chosen from list in Note 2
laboratory
Menu course
Note 3
0
0
9
Electives
Frontier (‘pizza”)
courses
Physical education
Note 4
Note 5
PE (see
Caltech
catalog)
0
3 units any term; total
of 9 units are required
to graduate
Note 1. Freshman humanities courses are those listed in the Humanities section of the Caltech
catalog numbered 20 or below. Two courses are required and they must be in different
disciplines, the disciplines being English, history and philosophy. An introductory social science
course can be selected from An 22 (Introduction to Sociocultural Anthropology, 9 units, 2nd and
3rd term), An 23 (Human Evolution, 9 units, by announcement), Ec 11 (Introduction to
Economics, 9 units, 1st and 3rd terms), Law 33 (Introduction to the Law, 9 units, 1st term), PS 12
(Introduction to Political Science, 9 units, 1st and 3rd terms), Psy 15 (Social Psychology, 9 units,
3rd term), Psy 16 (Understanding Psychological Disorders, 9 units, 1st term), Psy 20 (Introduction
to Cognitive Psychology, 9 units, 2nd term), SS 13 (The Application of Social Scientific Methods
to Problems in History, 9 units, offered by announcement).
Note 2. APh/EE 9 a (Solid-State Electronics for Integrated Circuits, 6 units, 1st term), APh 24
(Introductory Modern Optics Laboratory, 6 units, 3rd term), Bi 10 (Cell Biology Laboratory, 6 units,
9
3rd term),
Ch 4 ab (Synthesis and Analysis of Organic and Inorganic Compounds, 9 units per term, 2nd
term for part a, 3rd term for part b), Ch 8 (Experimental Procedures of Synthetic Chemistry, 9
units, 1st term), Ch/ChE 9 (Chemical Synthesis and Characterization for Chemical Engineering, 9
units, 3rd term), Ge 116 (Analytical Techniques Laboratory, 6 units, 2nd term) Ph 3 (Physics
Laboratory, 6 units, 1st, 2nd and 3rd terms), Ph 5 (Physics Laboratory [electronics], 9 units, 1st
term), Ph 8 bc (Experiments in Electromagnetism, 3 units per term, 2nd term for part b, 3rd term
for part c), or a more advanced laboratory
Note 3. Ay 1 (The Evolving Universe), Ch/APh 2 (Introduction to Energy Sciences), ESE 1
(Introduction to Environmental Science and Engineering), EST 2 (Energy and Society), Ge 1 (Earth
and Environment), IST 1 (Introduction to Information), IST 4 (Information and Logic)
Note 4. Partial list: foreign languages (see Languages section of the Caltech catalog; language
courses count toward the additional 36 units of the humanities and social science requirement,
but not the 36-unit humanities requirement), ACM 11 (Introduction to Matlab and Mathematica, 3
units, first term), CS 1 (Introduction to Computer Programming, 9 units, 1st term), CS 2
(Introduction to Programming Methods, 9 units, 2nd term), CS 3 (Introduction to Software
Engineering, 9 units, 3rd term), CS 11 (Computer Language Shop, 3 units, 1st, 2nd and 3rd terms),
EE 5 (Introduction to Embedded Systems,6 units, 3rdt term), Ma 17 (How to Solve It, 4 units, 1st
term), Ph 20, 21 and 22 (Computational Physics Laboratory, 6 units per term, various terms).
Note 5. ACM 10 (Introduction to Applied and Computational Mathematics, 1 unit, 1st term), BE 1
st
(Frontiers in Bioengineering, 1 unit, 2nd term), Bi 2 (Current Research in Biology, 3 units, 1 term),
st
nd
Ch 10 ab (Frontiers in Chemistry, 3 units, 1 and 2 term), ChE 10 (Introduction to Chemical
Engineering,3 units, 2nd term), CS 9 (Introduction to Computer Science Research, 1 unit, 1st
term), BE 2 (Frontiers in Engineering and Applied Science, 1 unit, 1st term), EE 1 (Introduction to
nd
Electrical Engineering Seminar, 1 unit, 2 term), Ge 10 (Frontiers in Geological and Planetary
nd
Sciences, 2 units, 2 term), Ph 10 (Frontiers in Physics, 3 units, 1st term).
CHOOSING AN OPTION
All freshmen will be asked to choose an option during the third term, after which they will be
assigned a permanent advisor in that option. Freshman advisors are not expected to be
knowledgeable about every option, although it is suggested that they review the descriptive
material contained in the Caltech catalog under each option. Advisors should encourage their
advisees to discuss option choices with upper class students as well as with the undergraduate
option representatives. (See list starting on page 18.) Many options have frontier or “pizza”
courses (See note 5 of the previous section) or other events during the year that provide useful
information. A list of such events will be made available to the freshman advisors so they can
remind their advisees to attend.
ELIGIBILITY
FOR
REGISTRATION
Following the first two terms, which are taken on a pass-fail basis, freshmen will be ineligible
to register if they failed to pass at least 33 units in the previous term. After the two terms of
study, all undergraduate students must complete 33 units with a grade-point average of at
least 1.9 in order to remain eligible to register for classes. A student may be excused from the
33-unit eligibility requirement if the requisite petition has been approved, prior to Add Day, by
the Dean or Associate Dean of Undergraduate Students. Under exceptional circumstances
the deans may waive the requirement that such a petition be approved prior to Add Day, but
may do so only once during that student’s career at Caltech.
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Following their first ineligibility, students are to meet with the dean or associate dean of
undergraduate students. The dean may choose to reinstate them, in which case they will be
on academic probation. Alternatively, the dean may direct them to petition the Undergraduate
Academic Standards and Honors Committee (UASH) for reinstatement. UASH will either
approve their petition for reinstatement and place them on academic probation, or require
them to withdraw from the Institute for at least two terms. Students who fail a core course or
who fail to successfully complete 36 units, even though they remain in good standing, are
required to meet with one of the undergraduate deans before being allowed to register for
classes in the subsequent term.
Students who become ineligible a second time will be required to withdraw from the Institute
for at least two terms. Summer does not count as a term. A student who has been required to
leave the institute because of academic ineligibility may, after at least two terms of leave,
petition the Undergraduate Academic Standards and Honors (UASH) Committee for
reinstatement. The UASH Committee’s decision regarding reinstatement will be based largely
on whether or not such students have made good use of their time while away from the
Institute. Useful activities include being gainfully employed, having an internship, engaging in
a significant amount of volunteer work, or successfully completing courses at another college
or university. The Committee will also expect that students applying for reinstatement will have
completed work in all Caltech classes in which they had received an E or I grade.
Any student who becomes ineligible a third time will not be allowed to continue to enroll at
Caltech.
Students who are ineligible may petition the UASH Committee to waive any of the rules listed
above, but in order to do so they must first obtain permission from two of the following three
indiviuals: The Dean of Undergraduate Students, the chair of the UASH Committee, and the
Registrar. Permission to file a waiver petition will be granted only under exceptional
circumstances.
LEAVES
AND
REINSTATEMENTS
The deans may place a student on medical leave if conditions warrant, and return from medical
leave requires approval of the deans. Decisions on leaves and returns are always made in
conjunction with the senior director of health and counseling services and/or the medical director
of the Health Center.
A student may be placed on involuntary leave for disciplinary reasons by the Dean of Students,
usually with the recommendation of the Conduct Review Committee. For academic violations of
the honor code, the Board of Control makes recommendations on leaves to the deans. In
general, disciplinary leaves specify a minimum time away but are indefinite in the sense that
reinstatement depends on certain conditions being met. All students placed on involuntary leave
have a procedural review conducted by the vice president for student affairs before the decision
is final. Decisions on reinstatement are made by the deans, with consideration given to
recommendations by the Board of Control when a leave is for academic violations of the honor
code.
A student who is academically ineligible to register must withdraw voluntarily or petition for
reinstatement, either immediately or later when the student feels ready to return. The deans can
approve a first-time reinstatement petition; after that, petitions must be submitted to UASH. [An
exception is in the case when a freshman accumulates 42 or more units of E and/or F grades,
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exclusive of PE; then the student must petition for reinstatement through UASH. He or she
should first see the deans for academic counseling and advice on petitioning.]
When a petition for reinstatement is denied, the student is placed on leave and advised what, if
anything, can be done while away to improve the student’s chances of being readmitted. The
advisor’s written statement on the reinstatement petition is an important source of information
that will be considered by the deans and UASH.
Some students consider taking time off from Caltech to pursue various activities. All students
are eligible to take an undergraduate student sabbatical for up to one year, provided they are in
good academic standing. An undergraduate student sabbatical must extend over a period that
includes at least one full term. An undergraduate sabbatical is not granted in the term
immediately following reinstatement. A student seeking a sabbatical must complete the
sabbatical petition and obtain his or her advisor’s signature and seek approval from the deans.
Return from a sabbatical does not require any application or petition. Students considering a
sabbatical should be encouraged to discuss their plans with the deans and the Financial Aid
Office staff. If the student fails to complete the sabbatical petition form, the Registrar’s Office will
consider the student as withdrawn, and reinstatement will be necessary if the student wishes to
return.
Any time a student separates from the Institute, a withdrawal card must be completed in the
Deans’ Office, which is then forwarded to the registrar and other appropriate offices. The
effective date of withdrawal is entered by the deans. A student who withdraws after Add Day of
a term receives a mark of W in each class for which he or she was enrolled. These marks are
not used in computing grade point average. Any student can voluntarily withdraw up to the last
day of classes and receive W marks in their classes instead of grades. If a student leaves
without filing the withdrawal card, the grades entered on the transcript will be those reported by
the instructor or F grades for courses in which grades are not reported. Except for students with
approved sabbaticals, any withdrawn student must go through some process with the deans or
UASH to be reinstated.
A student who withdraws during a term is liable for a prorated amount of tuition based on the
Title IV Federal Regulations. (Fees are not prorated.)
E & I GRADES
At their discretion, instructors may give students who have not completed their work for a course
by the end of the term a grade of E (signifying extension). The grade E indicates deficiencies
that may be made up without repeating the course. If the instructor does not specify a date on
the grade report sheet for completion of the work, students receiving an E will have until Add Day
of the following term to complete their work for that course. Instructors may, however, require
the work for the course to be completed by an earlier date, or a later date could be specified.
If a student receives an E and does not complete the work by the completion date, the grade will
be changed to an F. Adequate time must be afforded to instructors to grade the work and to
submit the final grade to the registrar.
With the written permission of the instructor, a student may extend the E grade past the
completion date, but doing so will cause an additional E grade to be counted. Each additional
extension of the E will be until the date specified by the instructor or until Add Day of the
following term, but in each case will require the written permission of the instructor and the
counting of an additional E grade.
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After an undergraduate student has been awarded the grade of E six times, he or she is not
eligible to receive E grades in any subsequent term. However, a petition for an E in a
subsequent term may be approved by UASH in an exceptional case. Such a petition requires
the support of the instructor and the deans.
An E grade is also used as a provisional pass for Math 1a. Some students who receive an E in
Math 1a are given a "double or nothing" deal where, if they pass Math 1b, then they also
retroactively pass 1a, but if they fail 1b, they also fail 1a.
The grade of I (signifying incomplete) is given only in case of sickness or other emergency that
justifies non-completion of the work at the usual time. It is given at the discretion of the
instructor, after approval by the deans. Often, the request for an I grade will come from the
deans, who are familiar with the student’s situation; in this case, the instructor will generally defer
to the deans and grant the I. The time period within which the grade of I is to be made up should
be indicated on the grade sheet, or if not, students receiving an I will have until Add Day of the
following term to complete their work.
E and I grades are not considered in calculating a student’s grade-point average.
UNDERGRADUATE RESEARCH
Many students chose to come to Caltech because of the wealth of undergraduate research
opportunities available. In 2010, approximately 48% of the freshman class participated in SURF
at the end of their first year. Freshman may face special challenges in finding a SURF project-they know fewer faculty, are not as familiar with research on campus, and are often under the
impression that no one would want to work with an inexperienced student. As a freshman
advisor you have the opportunity to help students navigate this path. Students should be
encouraged to attend SURF Information Sessions and begin thinking about possible SURF
projects by the end of Fall term. SURF applications, along with the supporting proposal, are due
on February 22, 2015. Awards are made on April 1.
Connection to individual faculty members is a key factor in students' academic success. While
freshman advising is one connection, mentoring from a research advisor is another. Through
their participation in an undergraduate research project, students are able to understand and
navigate the research process--from effectively developing a research question, to critiquing
data, and communicating one's research findings.
For further information regarding the SURF program, contact the Student-Faculty Programs
Office, 330 Center for Student Services, (626) 395-2885, [email protected], or visit the StudentFaculty Programs website at http://www.sfp.caltech.edu.
The deans also offer between three and six fellowships every summer funded by the Noland
endowment and the Monticello Foundation for female students to do research at off-campus
locations, as well as a Beckman Political Internship that is open to either a male or female
student. In addition, the deans operate the Housner endowment, which provides about
$100,000 every year for scholarly activities for undergraduates, such as research projects,
robotics competitions, and travel to academic conferences. Refer to www.deans.caltech.edu for
details.
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THE HONOR SYSTEM
The Caltech Honor System is embodied in a single phrase: “No member of the Caltech
community shall take unfair advantage of any other member of the community.” Both academic
and non-academic affairs are considered to be under the honor system. The system for
undergraduates is governed by the Board of Control (BoC), whose chair is currently Alex Hartz,
and by the Conduct Review Committee (CRC) composed of students, staff, and faculty (cochaired by Lesley Nye, and a student, currently Grace Leishman). The BoC deals mainly with
academic violations, while the CRC is concerned with non-academic situations, including
violations of Caltech’s alcohol/drug or fire policies. A faculty member or TA who suspects an
academic violation of the Honor System should e-mail [email protected] directly, or
contact one of the deans (x6351) before taking any other action.
A student being investigated for an honor code violation may consult with his/her advisor. The
advisor should not get involved directly in the judicial process, but rather counsel the student to
cooperate fully. Any concerns that the advisor has about the situation should be brought up with
the deans. The Honor Code handbook can be found at: http://deans.caltech.edu/documents/93hch14.pdf
Violations of Caltech’s harassment policy and sexual violence policy are dealt with by a process
separate from the BoC and CRC. Refer to the Caltech catalog.
14
CALTECH COUNSELING RESOURCES
1. John O. Dabiri is the Dean of Undergraduate Students and Barbara C. Green and Lesley
Nye are the Associate Deans. Students should be referred to the deans for help with both
academic and personal problems. Tutors are available through the Deans’ Office, as well. The
deans can be reached at x6351 and are located in Room 210 in the Center for Student Services.
2. The Counseling Center staff is helpful with distress resulting from adjustment, stress,
relationships, depression, substance abuse, academics, and any other problems that affect a
student’s well being. Dr. Kevin Austin, the Executive Director of Counseling and Health
Services, can be reached at x8331 and is available for consultation with you regarding any
advisee.
3. The Caltech Center for Diversity is responsible for fostering and furthering the community
that supports underrepresented students, women, and members of the LGBT community. The
office provides confidential support, advocacy, and crisis intervention services. They assist
students with a variety of concerns, such as harassment, sexual harassment, relationship
violence, stalking, or sexual assault. They develop and implement retention programs, respond
to day to day issues and concerns that arise with students, and sponsor educational support and
leadership development programs. They also coordinate several mentoring, networking, and
other academic support programs for women in science and engineering. Eva Graham, Director
of the Caltech Center for Diversity, can be reached at x8103.
4. For confidential resources students may access the Counseling Center staff and Portia
Harris x5772 and Taso Dimitriadis x8108 in the Caltech Center for Diversity. Talking to any of
these individuals does not constitute reporting an incident involving a member of the Caltech
community to the Institute. These offices can provide you with support and can guide you
through Institute procedures. Students may also contact the CCD main line at x3221.
5. The Residential Life Coordinators (RLCs) are professional staff who live in residence,
supervise the Residential Associates, and serve as resources to the graduate and
undergraduate communities. They work closely with student leaders, Upperclass Counselors,
the Deans’ offices, Housing, the Counseling center, the Center for Diversity, and other offices to
support and enhance student life on campus.
6. Resident Associates (RAs) are graduate students who live in the undergraduate houses.
They know many of the students personally and are a good resource for them. RA’s review the
freshman progress reports and deficiency notices with each freshman. Contact information for
the RAs is available on the Deans’ Office website. The MOSH, Professor Erik Snowberg, is very
helpful as well and can be called at x6296.
7. The Career Development Center (CDC) helps students with career planning and applying for
graduate or professional school. Students planning to go to medical school or enter health
professions should talk to the pre-health program advisor, James Berk, x6364, soon after coming
to Caltech. The CDC holds a fall and spring career fair at which students can learn about full
time and summer internships in a number of areas. The CDC runs an on-campus recruiting
program for full time positions and in some cases summer internships. Students who wish to
find paid positions as tutors off campus can register on the CDC site. For further information and
contact information, go to http://career.caltech.edu. Students are seen by appointment or in set
walk-in counseling times.
15
8. The advisors in International Student Programs (ISP) provide information about U.S.
immigration regulations. They (and they alone) can sign Caltech immigration documents. In
addition, the international advisors are always available to discuss cultural adjustment difficulties
that students may experience. ISP also sponsors a variety of social, educational and cultural
programs open to the entire Caltech community. The advisors in ISP see all Caltech students on
a walk-in basis or by appointment. The office is located in the Center for Student Services.
Laura Flower Kim, Associate Director of International Student Programs, can be called at x2110
or the general number of the ISP Office is x6330.
9. The Registrar’s Office can help answer questions about core requirements, registration,
courses and grading. Mary Morley is the registrar and can be reached at x6354.
10. Fellowships Advising and Study Abroad helps Caltech undergraduates seek out
information on, and apply for a wide variety of highly competitive fellowships for study both in the
U.S. and abroad after graduation. In addition to fellowships advising, FASA also runs Caltech's
official study abroad programs. These offer students the opportunity to study science, math,
economics and engineering and receive Caltech option or general credit. Some programs allow
students to study subjects in the humanities or social sciences. Participating universities are the
University of Cambridge, University of Copenhagen, Danish Technical University, University of
Edinburgh, University College London and Ecole Polytecnique. FASA also administers the
competitions for the San Pietro Summer Travel Prize and the Bishop Summer Study Abroad
Fellowship. Go to http://fasa.caltech.edu/ for further information. Students can call x2150 to
schedule an appointment with Lauren Stolper the Director.
11. The Financial Aid Office can be very helpful to students who have questions about their
financial aid packages and additional sources of financial aid. Don Crewell is the director of
financial aid and can be reached at x6172.
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IMPORTANT FRESHMAN DATES 2014-15
First Term- 2014
September 21
Orientation Begins with New Student Check-In
9:00 am - 2:00 pm Center for Student Services
September 25
Breakfast with Advisees (1)
8:30 am Dabney Garden
September 26
Breakfast with Advisees (2)
8:30 am Dabney Garden
September 24 - October 1
Rotation Week
Shortly after the end of Rotation Week you will receive a your advisees’ housing assignments & MSC address
September 29
Beginning of Instruction, First Term
October 17
Add Day
Plan on an increased advising load as this day approaches. Consider an advisee group meeting.
October 29 - November 4
Midterm Examination Period
November 8
New Student Parents’ Day
Meet your advisees’ parents at a luncheon at the Athenaeum.
November 10
Midterm Progress Reports & Deficiency Notices Due
Review reports and discuss deficiencies with advisees prior to Drop Day.
November 19
Drop Day
Plan on an increased advising load as this day approaches. Consider an advisee group meeting.
November 27-28
Thanksgiving Recess
November 20 – December 5
Registration for Second Term
Be available for advising.
December 10-12
Final Examinations
December 17
End-of-Term Progress Reports Due
December 13 - January 4
Winter Recess
Second Term - 2015
January 5
Beginning of Instruction, Second Term
January 19
Martin Luther King Day Holiday (classes do not meet)
January 23
Add Day
Plan on an increased advising load as this day approaches. Consider an advisee group meeting.
February 4 -10
Midterm Examination Period
February 16
Presidents’ Day Holiday (classes do not meet)
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February 17
Midterm Progress Reports & Deficiency Notices Due
Review reports and discuss deficiencies with advisees prior to Drop Day.
February 25
Drop Day
Plan on an increased advising load as this day approaches. Consider an advisee group meeting.
February 26 - March 11
Registration for Third Term
Be available for advising.
March 16-18
Final Examinations
March 25
End-of-Term Progress Reports Due
March 19-29
Spring Recess
Third Term – 2015
March 30
Beginning of Instruction, Third Term
April 17
Add Day
Plan on an increased advising load as this day approaches. Consider an advisee group meeting.
April 29 – May 5
Midterm Examination Period
May 11
Midterm Progress Reports & Deficiency Notices Due
Review reports and discuss deficiencies with advisees prior to Drop Day.
May 20
Drop Day
Plan on an increased advising load as this day approaches. Consider an advisee group meeting.
May 21 - June 5
Registration for First Term, 2015-16
Be available for advising.
May 25
Memorial Day Holiday (classes do not meet)
June 10 - 12
Final Exams for all undergraduates (except seniors)
June 12
Commencement
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UNDERGRADUATE OPTION REPRESENTATIVES
(URL:http://www.registrar.caltech.edu/Undergraduate%20Option%20Representatives.htm)
Aerospace (Minor)
Dan Meiron, 305 Guggenheim, MC 105-50, x4563, [email protected]
Christine Ramirez, Option Admin, x4750, [email protected]
Applied & Computational Mathematics
Oscar Bruno; 355 S. Holliston, Rm 202, MC 9-94; x4548; [email protected]
Maria Lopez, Option Admin; 341 Annenberg, MC 305-16; x3034; [email protected]
Applied Physics
Oskar Painter, 266 Watson, MC 128-95, x8008, [email protected]
Christine Jenstad; Option Admin; 106 Watson, MC 128-95; x8124; [email protected]
Astrophysics
Lynne Hillenbrand; 218 Cahill, MC 249-17; x6587; [email protected]
Biology
Bruce Hay; 308A Kerckhoff, MC 156-29; x3399; [email protected]
Raina Beaven, Option Admin; 109 Kerckhoff, MC 156-29; x 2393; [email protected]
Bioengineering
Changhuei Yang; 262A Moore Laboratory, MC 136-93; x8922; [email protected]
Linda Scott, Option Admin; 158 Broad, MC 114-96; x6337; [email protected]
Business Economics & Management
Jaksa Cvitanic, 319 Baxter Hall, MC 228-77; x1784; [email protected]
Chemical Engineering
Konstantinos Giapis; 219 Spalding, MC 210-41; x4180; [email protected]
Kathy Bubash, Option Admin; 206 Spalding, MC 210-41; x4193; [email protected]
Chemistry
Brian Stoltz, 301C Schlinger Lab, MC 101-20, x6064, [email protected]
Elizabeth Callihan, Option Admin; 162 Crellin, MC164-30; x3030; [email protected]
Computer Science (and minor)
Adam Wierman; 215 Annenberg, MC 350-16; x6569; [email protected]
Maria Lopez, Option Admin; 341 Annenberg, MC 305-16; x3034; [email protected]
Control & Dynamical Systems (Minor)
John Doyle; 210 Annenberg, MC 305-16; x4808; [email protected]
Maria Lopez, Option Admin; 341 Annenberg, MC 305-16; x3034; [email protected]
Economics
Robert Sherman, 119 Baxter Hall, MC 228-77, x4337, [email protected]
Electrical Engineering
Baback Hassibi; 162 Moore Lab, MC 136-93; x4810; [email protected]
Tanya Owen, Option Admin; 136 Moore Lab, MC 136-93; x8817 [email protected]
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Engineering and Applied Science
Pietro Perona; 104A Moore, MC 139.93; x4867; [email protected]
Tanya Owen, Option Admin; 136 Moore Lab, MC 136-93; x8817 [email protected]
Engineering and Applied Science (CNS concentration)
Pietro Perona; 104A Moore, MC 139.93; x4867; [email protected]
Tanya Owen, Option Admin; 136 Moore Lab, MC 136-93; x8817 [email protected]
Engineering and Applied Science (MS concentration)
Sossina M. Haile, 307 Steele Lab, MC 131-24; x2958; [email protected]
Christine Jenstad, Option Admin; 106 Watson, MC 128-95; x8124; [email protected]
English Option (and minor)
Kevin Gilmartin; 211 Dabney, MC 101-40; x3611; [email protected]
Sinikka Elvington, Option Admin; 301 Dabney, MC 101-40; x1724 [email protected]
Environmental Science and Engineering (Minor)
Andrew Thompson; 224 Linde+Robinson, MC 131-24; x8345; [email protected]
Geology Option
Michael Lamb, 270 Arms, MC 170-25, x3612, [email protected]
Liz Boyd, Option Admin; 154 Arms, MC 170-20; x6125; [email protected]
Geobiology Option
Joe Kirschvink; 049 Arms, MC 170-25; x6136; [email protected]
Liz Boyd, Option Admin; 154 Arms, MC 170-20; x6125; [email protected]
Geochemistry Option
George Rossman; 357 Arms, MC 170-25; x6471; [email protected]
Liz Boyd, Option Admin; 154 Arms, MC 170-20; x6125; [email protected]
Geophysics Option
Jennifer Jackson; 354 S. Mudd, MC 252-21; x6780; [email protected]
Liz Boyd, Option Admin; 154 Arms, MC 170-20; x6125; [email protected]
Geological & Planetary Science (Minor)
Liz Boyd, Option Admin; 154 Arms, MC 170-20; x6125; [email protected]
History Option (and minor)
Warren Brown, 204 Dabney, MC 101-40, x4482, [email protected]
Fran Tise, Option Admin; 201 Dabney, 101-40; 3609 [email protected]
History of Philosophy and Science Option (and minor)
Diana Kormos-Buchwald; 363 S. Hill, MC 20-7 ; x8044; [email protected]
Fran Tise, Option Admin; 201 Dabney, 101-40; 3609 [email protected]
Mathematics Option
Elena Mantovan, 266 Sloan, MC 253-37, x4342, [email protected]
Kathy Carreon, 253 Sloan Lab, MC 253-37, x4335, [email protected]
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Mechanical Engineering Option
Tim Colonius; 113 Steele Lab, MC 107-81,x4021, [email protected]
Philosophy Option (and minor)
Christopher Hitchcock; 210 Dabney, MC 101-40; x3602; [email protected]
Fran Tise, Option Admin; 201 Dabney, 101-40; 3609 [email protected]
Physics Option
Gil Refael, 164 W. Bridge, MC 149-33, x4705, [email protected]
Planetary Science Option
David Stevenson; 172 S. Mudd, MC 150-21; x6534; [email protected]
Liz Boyd, Option Admin; 154 Arms, MC 170-20; x6125; [email protected]
Political Science Option
Mike Alvarez; 325 Baxter Hall, MC 228-77; x4089; [email protected]
Structural Mechanics (Minor)
John Hall; 211 Thomas; MC 104-44; x4160; [email protected]
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USEFUL CALTECH OFFICES
AND
CONTACTS
Deans’ Office (academic and mental health issues; accommodations for disabilities; petitions such
as underload, overload, sabbatical and reinstatement; tutoring arrangements; behavioral issues;
emergency loans and grants; back-up advisor functions)
210 Center for Student Services
John O. Dabiri, Dean of Undergraduate Students: x6351, [email protected]
Barbara Green, Associate Dean: x6351, [email protected]
Lesley Nye, Associate Dean: X6351, [email protected]
For additional information: www.deans.caltech.edu
Health and Counseling Center (physical and mental health issues, health insurance)
1239 Arden Road
Kevin Austin, Executive Director: x8331, [email protected]
Call 4701 to page the on-call psychologist during after hours.
After hours physical health: call 626-584-2421 and ask to speak to Dr. Stuart Miller.
For additional information: www.counseling.caltech.edu, www.healthcenter.caltech.edu
Registrar (registration, grades, progress reports, UASH issues, assignment of permanent
advisors)
125 Center for Student Services
Mary Morley, Registrar: x6354, [email protected]
Kim Mawhinney, Associate Registrar: x1797, [email protected]
Gloria Brewster (primary undergraduate contact): x6355, [email protected]
For additional information: www.registrar.caltech.edu
Financial Aid (financial aid packages, scholarship requirements, loans)
383 S. Hill, (Second Floor) MC 20-90
Don Crewell; Director; x6172; [email protected];
Martha Michel, Associate Director: x6533, [email protected]
International Student Programs (immigration matters, advising related to social and cultural issues)
250 Center for Student Services x6330, [email protected]
Laura Flower Kim, Associate Director: x2110, [email protected]
Daniel Yoder, International Student Advisor: x6330, [email protected]
Caltech Center for Diversity (advising and programming for women, underrepresented minority
and LGBTQ students; confidential resource)
255 Center for Student Services
Eva Graham, Director: x8103, [email protected]
Portia Harris, Associate Director: x3221, [email protected]
Taso Dimitriadis, Assistant Director: x8108 [email protected]
Career Development Center (career advising, internships, pre-med program)
3rd Floor Center for Student Services
Lauren Stolper, Director: x2150, [email protected]
Mandy Casani, Assistant Director: x6433 [email protected]
James Berk (pre-health program): x6364 [email protected]ltech.edu
Fellowships Advising and Study Abroad
319 Center for Student Services
Lauren Stolper, Director: x2150, [email protected]
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Student Activities and Programs (clubs, student activities)
165 Center for Student Services (north wing)
Tom Mannion, Senior Director for Student Activities and
Programs: x6174, [email protected]
Housing and Dining (practical issues regarding food & housing infrastructure, room assignments)
1st floor Center for Student Services for Housing
Peter Daily, Assistant Vice President: x3492, [email protected]
Maria Katsas, Assistant Director for Occupancy and Billing: x6176, [email protected]
Jonathan Webster, Associate Director, Dining Services: x8174 [email protected]
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California Institute of Technology
Pasadena, California 91125