Bulletin December 2014

The Integrated Partnership for Regional Emergency Management in Metro Vancouver
December 2014
Issue 8
Message from the Co-Chairs
As the holiday season approaches we would like to take some time to reflect on the year past and to
thank all those that have participated and contributed to the various IPREM projects, without whom
we could not continue our work.
The above is an easy statement to make but the reality is that we cannot overstate the contributions
that our various stakeholders make. For IPREM’s work to have meaningful impact and sustainability
we need the participation and input of many around us. We recognize that this translates into you
investing your time and effort - work. IPREM’s aim has always been one of working together, to continue to find efficiencies and build the relationships and stability that will carry us through the future
emergencies and disasters that we will face together. Your continued support is evidence that you
too see value in our work, and for that, we thank you and look forward to continued success in 2015.
A disaster – resilient
region where all levels of
government and key
stakeholders work
together seamlessly
A Year in Reflection—The People of IPREM
Lori Wanamaker
This past summer we were again reminded of the tremendous leadership that is a part of the IPREM
Steering Committee. As one of her many responsibilities, Lori Wanamaker, Deputy Solicitor General
with the Ministry of Justice sits as the provincial Co-Chair of IPREM’s Steering Committee and “on
June 24, Lori, was presented with the prestigious Lieutenant Governor Silver Medal for
Excellence in Public Administration through the Institute of Public Administration of
Canada – Victoria Region.
Awarded for her outstanding contributions and dedication to the public service, Lori is
no stranger to high honours. In 2013, she was also named one of Canada’s Top 100
Most Powerful Women.
Watch the clip below as Lori’s former and current colleagues share their admiration
and respect for this long-term public service employee. When you sum it all up, they all agree on one
thing – “Lori’s integrity, leadership style and approach to fun are what make her a truly successful
Changing Faces and Roles
John Leeburn
John Leeburn, CAO Port Coquitlam, joined the IPREM Steering committee as one of the
RAAC representatives this past spring. His guidance and support has been tremendous
and we look forward to his continued engagement.
Heather Lyle
Heather Lyle’s position and area of responsibility has shifted slightly within EMBC
but she remains as the IPREM Partnership Manager. Heather reports to Assistant
Deputy Minister Pat Quealey leading Integrated Public Safety. Among her roles, and
in support of EMBC’s Strategic Plan, Heather has been given responsibility for researching and expanding a network of regional emergency management frameworks, including enhancing partnerships between local authorities, the province and
To develop and deliver a
coordinated seamless
regional emergency
management strategy
by an integrated concept
of emergency operations
and strategic priorities
Inside This Issue:
Regional Concept of
Regional Emergency
Regional Disaster Debris 3
Disaster Response
Look Forward to 2015
Page 1
The People of IPREM ...continued
This Spring Clarence Lai was seconded to the City of Vancouver for one year as a project manager to implement components of
the City’s Earthquake Preparedness Strategy as outlined in their 2014 Corporate Business Plan. While we have, and
will continue to miss Clarence at IPREM this is an opportunity to share our knowledge and bring other’s knowledge
into our organization.
In his absence Clarence’s position is being filled on a temporary basis by Sandy Miller. Coming from the South West
Provincial Regional Emergency Operations Center with a wealth of emergency management knowledge and experience we look forward to Sandy’s mid December start date.
In addition to these changes, a new posting for IPREM Senior Project Manager has recently closed. This position will include overseeing and monitoring the status of all IPREM projects and coordinating our outreach and communications. We are excited to
have this capacity and once the successful applicant is confirmed will make an announcement on our website (www.iprem.ca). As
always, any questions can be forwarded to: [email protected]
Collaboration and Learning
In addition to participating in various exercises, and collaborating with an increasing network of emergency managers both within
Metro Vancouver and abroad, Chad Pacholik had the opportunity to attend a few conferences on behalf of IPREM. This includes
the International Conference of Crisis Mappers, the Emergency Preparedness and Business Continuity Conference and Canadian
Interoperability Technology Interest Group (CITIG) 8. Each of these opportunities has provided insight and best practices into various aspects of IPREM’s work. Early in the new year we will organize a chance to share the learnings with others in our region.
Regional Concept of Operations
2014 has seen the continued development and refinement of the Regional Concept of Operations. Through a series of workshops
and exercises, IPREM has been validating the establishment of a Regional Advisory Group, comprised of Local Authority Chief Administrative Officers and Emergency Management BC. The Regional Advisory Group will be brought together to address extraordinary regional information sharing determining regional priorities, resource sharing, and collaborating on recommendations or decisions.
Regional Emergency Communications Strategy
IPREM has been conducting exercises with the seven CAOs on the working group to test the validity of the
concept, activation trigger points and the roles and responsibilities of the Regional Advisory Group.
Exercises were conducted on December 9 th, 2013; May 15th, 2014 and December 4th, 2014. From the exercises and debriefing sessions it was determined that there was a need for a playbook or guide for the CAO
members and that there was a desire to have more policies and procedures developed pre-event. Appropriate existing committees or organizations were identified to address and develop the required materials. The
Metro Vancouver Regional Advisory Group Guide was developed and tested for the first time at the December 4th, 2014 meeting.
IPREM is looking forward to exercises with the full complement of Metro Vancouver CAOs in 2015.
Page 2
Regional Emergency Communications Strategy
December 2014
There have been many achievements for the communications portfolio in 2014. From the release of findings and recommendations after the fall 2013 communications exercise, to the release of the Draft Site Support Communications Procedures defining
communication procedures for Local Authority Emergency Operations Centers and EMBC’s South West Provincial Regional Emergency Operations Center it has been a very productive year
The major milestone of 2014 within this portfolio is a Draft Regional Emergency Communications Strategy which is now in the consultation process. This Strategy ties together outcomes of the communication workshops, working group contributions, IPREM
staff research and the Communications Interoperability Strategy for Canada. The Regional Strategy sets common understanding
and expectations for emergency communication. This is accomplished through the defining of terms and explanation of concepts
used when describing emergency communications and interoperability. It also establishes a series of strategic objectives based on
the five lanes of the interoperability continuum (Governance; Standard Operating Procedures; Technology: voice and data; Education, training and exercise; and Frequency of use and familiarity).
IPREM will conduct a series of targeted presentations to orient stakeholders to the strategy and a copy of the draft strategy can be
found at: http://www.iprem.ca/initiatives/Pages/communications.aspx
Regional Emergency Communications Strategy’s Strategic Objectives
Standard Operating
Procedures (SOPs)
Training and
Familiarity and
A regional culture exists Users are familiar with:
A regional culture exists A regional culture exists Stakeholder’s technolwhere:
Operations of their
ogy will:
where SOPs:
 Regular communicacommunications tech Emergency Manage Be based on common
 Are integrated across
ment personnel hold a the region as required
user requirements and tions specific training
Applicable communicommon understandopen
and authorized
 Communications specation processes, proing and expectation of  Support a system of
 Be able to operate and
cific exercises are
regional interoperabil- systems approach
interoperate as reregularly conducted
Stakeholders use inity
 Are openly available as
 Communications obteroperable communi Appropriate resources
 Have redundant and
required and authorjectives are integrated
cations processes,
are allocated to the
dedicated infrastrucized
into all emergency
procedures and techdevelopment and
 Enable rapid and effecexercises
nologies for:
maintenance of replace
tive familiarization
Planned events
gional interoperability  Enhance Regional
Routine operations
 A supporting governStructures (e.g. ReEmergency operaance structure contingional Concept of Options
ues to evolve, while
erations– CAO
still respecting jurisdic- Advisory group
tional authorities. It
should remain empowered, resourced,
representative and
Regional Disaster Debris Management
Over the summer a few members of the RDDM working group stepped forward to develop a set of guidelines that can be used to
help personnel tasked with debris management. Topics include site selection criteria, streams (categories of debris) and processing options for each stream.
The draft guidelines were shared with Metro Vancouver’s Regional Engineers Advisory
Committee (REAC) Solid Waste Sub-Committee at their September meeting. This has generated an increased interest in their participation. IPREM staff are engaged in the process
and continue to provide background, context, and research while participating in this further development of materials. We are excited about REAC’s interest and look forward
the increased participation of Solid Waste Managers.
This enhanced interest has been felt in a number of ways over the past few months, at
conferences, regional committee meetings and within municipal departments. Disaster
debris management is quickly becoming a topic of discussion and a focus of resources. Is
your organization one of them?
Page 3
December 2014
Disaster Response Routes
A significant amount of time has been spent on some of the administrative aspects of Disaster
Response Routes this year. This included the IPREM DRR working group reviewing the DRR network and its supporting structures here in Metro Vancouver and the Lower Mainland. From this
review, focus was placed on the governance structures required to recommend and move forward changes within the existing DRR Structures and practices.
IPREM put forward the concept of a Provincial Committee responsible for the consistent use
and implementation of DRRs across the province. In further development of the concept, the
IPREM working group consulted with the Capital Regional District’s DRR working group, Emergency Management British Columbia (EMBC), and Ministry of Transportation and Infrastructure
(MoTI). The end result is a Provincial Disaster Response Transportation Advisory Group. This
Advisory Group engages policy level leadership in the creation and maintenance of a consistent
and compatible disaster response transportation system for B.C., including recommend standards and guidelines to local, provincial and federal governments as well as private transportation providers among others. The current membership includes: MoTI (Chief Engineer or Regional Director), EMBC (Executive Director, Strategic Planning, Policy and Legislation), two representatives (one from a transportation authority and one from a local authority) from each
regional Disaster Response Transportation working group, Transport Canada, Public Safety Canada, Other Subject Mater Expertise as required. Leadership for the Provincial Advisory Group is
being provided by the Ministry of Transportation and Infrastructure.
In addition to the leadership role that MoTI has taken provincially, they have also assumed
leadership regionally within the Lower Mainland. IPREM sits as a member of MoTI’s regional
working group instead of DRRs being a direct IPREM project. IPREM welcomes this leadership
role, and recognize that one of the immediate advantages is the ability to expand the scope of
this region’s working group beyond IPREM’s Metro Vancouver mandate to now include parts of
Fraser Valley and Squamish Lillooet Regional Districts.
Information on Disaster Response Routes can be found at:
All inquiries regarding Disaster Response Routes should now be directed to MoTI at:
[email protected]
Look Forward to 2015
2015 will see IPREM moving forward with our Projects. The Regional Concept of Operations and the
Regional Emergency Communications Strategy remain our two priority initiatives.
The Regional Concept of Operations: With the validated framework and model for activation and
operation of the Regional Advisory Group, 2015 will begin with IPREM providing increased awareness and orientation training on the model to Metro Vancouver’s REPC, RAAC and key stakeholders.
This will culminate in an exercise with the proposed participation of all of Metro Vancouver Municipal Chief Administrative Officers.
The Regional Emergency Communications: We will continue to provide presentations and orientation on the draft Regional Emergency Communications Strategy in the beginning of the year. The
strategy identifies next steps and following adoption of the draft document we will engage stakeholders to establish roles, responsibilities and respective leads for the realization of the strategy.
Page 4
Visit us at
Questions or Comments?
[email protected]