Legal Compliance Checklist

Denmead Neighbourhood Plan Submission: Legal Compliance
Receipt and assessment of the draft NDP by the Council
The draft NDP should be checked The Denmead Neighbourhood Plan (the Plan)
to ensure it is not a ‘repeat’
received from Denmead Parish Council on 5
proposal. If so, the LPA can
September 2014 is not a ‘repeat’ proposal.
decline to consider the plan (1990
Act Schedule 4B para 5 and
regulation 18).
The draft plan should be checked to ensure it meets the criteria in the Localism Act
e.g. the body submitting it is
The Denmead Parish Council is a “qualifying body”
authorised to act; and
and therefore is authorised to lead in the preparation
of the Plan. The Parish Council appointed the
Denmead Neighbourhood Forum to operate as a
working party, to produce the Plan.
that the regulations have been
complied with including the
minimum 6 week pre-submission
consultation and confirmation
sought where necessary.
The Parish Council at its meeting on 5 March 2014
unanimously resolved to approve the process by
which the Pre-Submission Neighbourhood Plan had
been developed and to approve its release to allow a
six week consultation with residents (minute 096/14C
The Pre-Submission Plan (March 2014) was
published for consultation for the minimum 6 week
period from 10 March to 21 April 2014.
Evidence of publicity: The Statement of Consultation
lists all the various types of events and formats that
were used in the stages of preparing the Plan, leading
up to and including the Pre-Submission Consultation.
The Statement is accompanied by appendices which
form all the evidence of publicity, including letters to
consultees, lists of consultees, posters, exhibition
boards. Posters (E1) and banners (E1B) advertised
the consultation and one gave the deadline for
comments. The flyer included with Denmead Scene
Newsletter edition 119 (E2) and the 5 facts flyers (E3)
gave the dates of the consultation meetings where
people could make their views known and the DNP
website for further information. The Plan on page 9
sets out how to comment and the deadline for
comments. An email was sent to all residents who
had previously been involved with the preparation of
the Plan and all who had asked to be kept informed
and had provided an email address – copy added at
The Denmead Neighbourhood Plan website
Includes some documentation including the PreSubmission Plan documents and some reports of
previous consultations.
A copy of the Plan was received by WCC as required
by regulation 14.
It should be checked that the draft plan submitted (regulation15) includes:
1. a map or statement identifying
The Plan includes in paragraph 1.2 that the area
the area to which the plan relates, excludes the area of the Parish within the South
Downs National Park and excludes the part within the
West of Waterlooville strategic development as shown
on the map of the Designated Denmead
Neighbourhood Area (Figure A, page 6).
2. the consultation statement The Statement of Consultation (submitted with the
which contains details of those
Plan on 5 September 2014) lists all the various types
consulted (how they were
of events and formats that were used in the stages of
consulted, summarises the main
preparing the Plan, leading up to and including the
issues and concerns raised and
Pre-Submission Consultation.
how these have been considered, In describing and listing the various types of
and where relevant addressed in
consultation that were undertaken the Statement
the proposed NDP)
refers to various consultee groups – residents,
parents, school children, WI, Scouts, Conservative
Association, local businesses, landowners,
developers and agents. Statutory Consultees are
listed in XI.4. The full list is included at Appendix E8.
The main issues and concerns raised are very briefly
summarised with a sentence on how each has been
addressed in section XII of the statement. Individual
responses to the Pre-Submission Plan (except those
received in hard copy format) are set out in the
separate Consultation Response Log at Appendix E6.
The main issues raised are contained in the
Regulation 14 Report at Appendix E7 which makes
recommendations for changes to the Plan and the
August 2014 Update Flyer issued to all households,
Appendix F5, summarises the outcome.
3. the proposed NDP;
Denmead Neighbourhood Plan 2011-2031
Submission Plan V6 August 2014 submitted (with
supporting documents) on 5 September 2014.
4. a statement explaining how the The Basic Conditions Statement was submitted with
NDP meets the ‘basic conditions’
the Plan on 5 September 2014.
i.e. requirements of para 8
At this stage the LPA is not required to consider
schedule 4B to the 1990 Act;
whether the Plan meets the basic conditions, only that
a statement has been submitted. The role of the
independent examiner will include assessing whether
the Plan meets the basic conditions. It is after the
examination has taken place, following receipt of the
examiner’s report, that the LPA comes to a formal
view on whether the Plan meets the basic conditions.
5. Where appropriate - information The documents accompanying the submitted plan
to enable appropriate
include a Strategic Environmental Assessment
environmental assessments if
required e.g. The information that The requirement for SEA was set out in the screening
will enable an assessment under
opinion issued by WCC in January 2014. The report
the Conservation of Habitats and
in Table 1 in answer to the question on whether the
Species Regulations 2010 or the
Plan, in view of its likely effect on sites, require an
Environmental Assessment of
assessment for future development under the
Plans and Programmes
Habitats Directive states, “No. There are no likely
Regulations 2004.
significant effects on sites designated under the
Habitats or Birds Directive.”
The scope of the SEA was consulted on (by letter to
statutory authorities – Statement of Consultation
Appendix E10) 24 Jan – 28 Feb 2014 and responses
taken into account in the preparation of the draft SEA
The LPA must notify the parish
council or neighbourhood forum
whether or not it is satisfied that
the relevant documents have
been submitted and that the
requirements of the legislation
and regulations have been met.
If it is not satisfied then the LPA
must give reasons and issue a
decision statement, in accordance
with Regulation 19 and also
Schedule 4B, paragraph 6 (4) (b)
and para 8 of the TCPA 1990.
If the LPA accepts the application
then it must publicise the NDP in
accordance with Regulation 16 for
not less than 6 weeks and invite
It must also notify the bodies
referred to in the submitted
consultation statement.
report. This was published for comments alongside
the Pre-Submission Plan (10 March – 21 April 2014).
A Review of the Denmead Neighbourhood Plan
Environmental Report - draft report prepared by URS
(August 2014), concludes that the SEA has fed into
and influenced plan-making up to this point and that
the Environmental Report presents the necessary
information. Also that it would appear that a
‘reasonable’ approach has been taken in terms of
alternatives appraisal and that the quality of the
appraisal is of an adequate standard.
The SEA report in Annex A lists the Evidence Base,
all the documents collected and reviewed in preparing
the SEA report. Most of these are WCC evidence
reports and studies published on WCC’s website.
Meeting held with representatives of Denmead Parish
Council on 19 September to discuss submitted
documents and request electronic copies of
Statement of Consultation Appendices and evidence
documents to complete the submission and ensure
proof of the requirements met to satisfaction of WCC.
Followed up through telephone calls and email
exchanges with Parish Clerk to confirm receipt of
relevant documents, as requested, and also
arrangements for publication of the Plan in
accordance with Regulation 16.
Emails sent to statutory consultees 26 September
2014 (using WCC mailing list with latest contact
details) and all other consultees as supplied by
Denmead Parish Council (including all private
individuals removed from Statement of Consultation
Appendix E8 List of People Consulted due to data
protection issues) informing where to see plan and
supporting documents, how to make representations
and the period/deadline for making representations.
Hard copy letters with same information sent to
addresses supplied by Denmead Parish Council for
those residents without email addresses.
Public Notices posted on all 9 notice boards around
the village of Denmead on morning of 29 September
Public Notice, Plan and supporting documents
published on the Council’s website by 5pm on 29
September 2014.
Public Notice in Mid Hants Observer published 1
October 2014.
See above.