MIMS Matters - Winter Edition

Winter Edition 2014
In this issue
Unambiguous Description of
Medicines & Clinical Information
Unambiguous Description of
Medicines & Clinical Information
Unambiguous Description of
Medicines & Clinical Information
MIMS Editorial Team
Tasmania is Reducing Medication
Errors, Improving Efficiencies and
saving on the Cost of Medications
in Public Health
The way clinical information is captured and shared by healthcare providers
is vital to the success of Australia’s future e-health system. A standardised
clinical terminology allows the description of clinical conditions, procedures
and medications which are then unambiguously and meaningfully
communicated to support ongoing, efficient and accurate information
exchange across the health sector. Standardised Clinical Terminology
is fundamental to the quality of data for e-health, and it underpins the
enabling of clinicians to exchange their traditional paper-based records for a
modern, electronic system.
MIMS donates books to PNG
Royal Children’s Hospital to
deploy Closed Loop Medication
New Look MIMS Signals Change
Privacy 101 – does it affect me?
What does it all mean?
Privacy 101 – does it affect me?
What does it all mean? cont...
You in Pharmacy 2014
Staff Profile
Conference Dates July - October 2014
MIMS Australia Pty Ltd
2nd Floor, 1 Chandos Street
St Leonards NSW 2065
Locked Bag 3000 St Leonards NSW 1590
Phone: (02) 9902 7700
Facsimile: (02) 9902 7701
ACN: 050 695 157, ABN: 68 050 695 157
E-mail: [email protected]
Websites: www.mims.com.au
Customer Service: 1800 800 629
E-mail: [email protected]
MIMS medicines information powers the majority of clinical medication
solutions (such as electronic prescribing and administration solutions) used
in both the acute and primary care sectors in Australia. This places MIMS
at the forefront of facilitating the use of clinical terminologies that result
in improved patient outcomes and overall population health through the
improved communication and availability of electronic medical records.
MIMS frequently discusses the role of clinical terminologies with clinicians
and technologists. At times, we find that there may be confusion around
the role of SNOMED CT and the AMT. A brief description of each will help
explain their relationship to each other and highlight their vital role within
e-health solutions.
Australia’s National Clinical Terminology and Information Service (NCTIS)
are responsible for managing, developing and distributing terminology to
support the eHealth requirements of the Australian healthcare community.
Two key clinical terminology solutions include SNOMED CT and Australian
Medicines Terminology; both underpin the description of clinical concepts in
solutions that MIMS and its business partners deliver to the health sector.
SNOMED Clinical Terms (SNOMED CT)
SNOMED Clinical Terms (usually abbreviated to SNOMED CT) is a
systematically organized, computer processable collection of medical
terms providing codes, terms, synonyms and definitions used in clinical
documentation and reporting. SNOMED CT is considered to be the
most comprehensive, multilingual clinical healthcare terminology in the
world covering: clinical findings, symptoms, diagnoses, procedures, body
structures, organisms and other etiologies, substances, pharmaceuticals,
devices and specimen.
SNOMED CT was created in 1999 by the merger, expansion and
restructuring of two large-scale terminologies: SNOMED Reference
Terminology (SNOMED RT), developed by the College of American
Pathologists (CAP); and the Clinical Terms Version 3 (CTV3) developed
by the National Health Service of the United Kingdom (NHS). SNOMED
CT terminologies can cross-map to other international standards and
classifications; specific national terms are also accommodated.
Unambiguous Description of Medicines &
Clinical Information continued...
For example, SNOMED CT-AU, released in December 2009 in Australia, is based on the international version of SNOMED CT,
but encompasses words and ideas that are clinically and technically unique to Australia.
SNOMED CT is used in a number of different ways in electronic clinical solutions. Some typical benefits of the usage of
SNOMED CT within electronic medical records and e-health solutions include:
• The classification of patient data allows unambiguously and meaningfully communicated patient records which reduces
the need to repeat health history at each new encounter with a healthcare professional.
• Information can be recorded by different clinicians in different locations to an internationally standardised format and
combined into simple information views within the patient record.
• The use of a common terminology decreases the potential for differing interpretation of information by different
• Electronic recording in a common way reduces errors and can help to ensure completeness in recording all relevant
• The use of a common clinical terminology allows a health care provider to identify patients based on specified coded
information, and more effectively manage screening, treatment and follow up.
Australian Medicines Terminology (AMT)
The Australian Medicines Terminology (AMT) delivers unique codes to unambiguously identify originator and generic brands of
medicines commonly used in Australia. It also provides standard naming conventions and terminology to accurately describe
The AMT delivered within MIMS integrated data and Information is now a foundation component of electronic medication
management systems that prescribe, record, review, dispense, administer and transfer drug information.
Some typical benefits of the usage of AMT within electronic medical records and e-health solutions include:
• Reduces errors by improving the precise recording, transcribing of medicines through the use of clear, standard and
unambiguous naming.
• Enables the safe and reliable exchange of medicines information, ensuring continuity of care for patients across primary,
secondary, private and public health settings, as well as across different healthcare providers.
• The use of SNOMED CT’s common terminology decreases the potential for differing interpretation of information by
different clinicians.
• Facilitates effective decision support for active ingredients to assist with drug allergy and drug interaction checking.
• Supports good clinical practice by allowing linkage of data such as clinical guidelines and dosing information.
MIMS Editorial Team
The MIMS team in Australia consists of 15 editors, from a range of different backgrounds. Whilst most of the team are
qualified pharmacists, the others are from a variety of heath related professions including Medical Practitioners and
Nurses. Living and working in Australia helps ensure that the editorial content that we create, is written for, and relevant
to the needs of the Australian Health Care Professional.
MIMS Australia, however, is part of a much bigger organisation. MIMS is a well-known name across the Asia Pacific
Region. MIMS publications are available in NZ, Singapore, China, Korea, Thailand, Malaysia and Hong Kong – to name a
Being part of an international company, MIMS Australia is also able to utilise the skills and experience of an international
team of over 60 editors; this allows us to incorporate high quality, evidence based information within our products. These
include the decision support modules such as drug interactions which are available in MIMS Online, iMIMS and eMIMS
(Desktop and Cloud). Other modules such as drug health and drug allergy checks are also available to users of our
integrated data.
For more information on these evidence based decision support modules – please contact our MIMS
Business Development Team at [email protected] or by phone on: 1800 800 629
Tasmania is Reducing Medication Errors,
Improving Efficiencies and saving on the
Cost of Medications in Public Health
With our aging population, the Australian state public health system is focusing on methods to improve the quality of
outcomes for patients as well as achieve operational efficiencies which ensure that the health system is affordable and
sustainable for the country.
Recently, individual state health systems have presented their strategies to drive reforms that aim to improve the quality of
patient care and reduce health spending on inefficient processes that often deliver no real benefits to patients.
One of the most significant financial costs to the Australian Public Health system is the supply of medications. Each state health
system acknowledges that effective management of medications through purchasing, prescribing, dispensing, administration
and reconciliation processes will reduce the overall cost of medication provision to patients. Australian and global studies have
also shown that strategies used to reduce medication process inefficiencies may also significantly reduce the risk of medication
errors for patients.
The Department of Health and Human Services Tasmania together with MIMS and Hobart-based company Healthcare
Software, have established an electronic medicines formulary used by clinical staff and administrators across Tasmania’s four
main hospitals and 17 rural and regional hospitals.
For the first time, the Tasmanian State Medication Formulary system provides clinicians with a non-ambiguous, medicines
management system to support the clinical applications that prescribe, administer and dispense medications. The system is
one of the earliest examples of the application of Australian Medicines Terminology (AMT), the national coding and description
of medicines, along with national subsidised cost (PBS) information, and the medications approved and stocked for state
supply. The introduction of the Formulary has improved efficiencies in the hospital pharmacy department. Many of the rules
around drugs were not written down, and the doctor’s prescription for a patient didn’t always meet the eligibility criteria and
restrictions when presented to the dispensary. This meant that doctors would prescribe without having any background on cost.
The Formulary has also enabled meaningful medication information to be shared to and from the national Patient Controlled
Electronic Health Record (PCEHR), with the aim of more effectively managing the transition of medications as the patient
moves between hospital and community-based care.
The key outcomes for the formulary are: quality, safety and efficacy, access and optimal use.
With the Formulary now in place for just over 12 months, Tasmania’s department of health has already saved over $500,000
on medication costs. The price tag of establishing the system was a minimal $80,000 so, for all involved in it, the system has
proven itself to deliver immediate clinical and economic benefits.
MIMS donates books
to PNG
MIMS has recently donated some MIMS Annual books
to the University of Papua New Guinea. The donation
was a joint effort involving MIMS, NSW PSA Early Career
Pharmacists Working Group (ECPWG) and the University of
Papua New Guinea. In particular, MIMS would like to thank
Lisa Sommerfield, a member of the NSW PSA ECPWG,
for transporting the books over to Papua New Guinea and
handing them to Professor Nakapi Tefuarani, who is the
Dean of School of Medicine and Health Sciences at the
University of Papua New Guinea. The School has been in
operation for 42 years. He is going to pass the text books
on to the Faculty of Pharmacy.
Royal Children’s Hospital to deploy
Closed Loop Medication Management
The Royal Children’s Hospital Parkville (Melbourne) has commenced a project that will see the replacement of the current
paper medical records and a number of departmental systems. For the first time, the hospital will have one system that houses
the child’s entire information for all visits. The Electronic Medical Record (EMR) will be used in all wards and specialty areas of the
hospital including ED, Theatres, PICU/NICU, Specialist Clinics and Oncology.
The implementation of closed loop medication management, incorporating electronic prescribing and electronic management
of medication administration will promote patient safety by reducing the risk of preventable medication errors. Features include
the warnings of possible medication allergies, upload of patient observations direct from patient monitoring devices or even the
identification that a patient may be eligible for a clinical trial.
Wisconsin (USA) based Epic Systems Corporation will be supplying the system.
A key challenge in large scale medication management system deployment is the adoption of local standards as the introduction
of Australian Medicines Terminology (AMT) v3, Paediatrics dosing, PBS, and effective decision support are all new features.
MIMS is eagerly looking forward to providing this local medicines knowledge and working with both Epics’ and the hospital’s
pharmacists and clinicians to successfully deliver the closed loop medications management functionality, so essential to the
The $48 million contract was announced by Victorian Premier Denis Napthine, after a very competitive tender process.
Dr Napthine said Epic had a proven reputation for delivering innovative, world class software systems for hospitals, with seven of
the top ten paediatric hospitals in the US running an Epic EMR system.
"Patients and their families will receive better care through this system which will allow doctors, nurses and other medical
professionals to access a range of information and treatment history easily and efficiently," Dr Napthine said.
"Epic EMR systems are an exciting new addition to Victorian healthcare. Its reputation for delivering smart and innovative
systems in similar hospitals in the US, Netherlands and South Africa gives every confidence that it will be ideal for Victoria's Royal
Children's Hospital."
It is expected that the new system deployment will start this year, with the full system to be progressively implemented over four
MIMS is excited to be launching a new online product
that meets the emerging needs of medical professionals
in the digital era in New Zealand.
An intelligent workflow-oriented resource designed
specifically for healthcare professionals’ daily clinical
practice needs, MIMS Gateway NZ Online is powered by
high quality MIMS Branded Drug Information integrated
with the New Zealand Formulary, Everybody NZ health
articles and clinical decision support tools.
Providing New Zealand Formulary (NZF) and New
Zealand Formulary for Children (NZFc) information within
MIMS Gateway NZ delivers a convenient, comprehensive
and seamlessly integrated suite of information through
a single point of access. Users can navigate from
the generic NZF monograph directly to a related
branded product MIMS monograph for concise product
New features include a revamped search function which
allows users access to MIMS brands, NZF generics,
company information and NZF treatment topic articles
under a common search drop down bar. This delivers an
at-a-glance overview of the therapeutic landscape and
helps healthcare professionals make timely and wellinformed clinical practice decisions.
Other key benefits include the addition of Drug Allergy
Check to the clinical decision support tools as well as
Medical Calculators & Scoring Tools.
Hospitals and institutions can also incorporate their own
formularies and practice guidelines into MIMS Gateway
NZ to increase institution-wide accessibility of shared
information through a single resource platform.
For the past 14 years MIMS has provided New Zealand
healthcare professionals with up-to-date, integrated
content and will now also offer a superior clinical
reference tool, MIMS Gateway NZ.
New Look MIMS Signals Change
The MIMS Abbreviated (commonly known as the MIMS small book) has been published continuously since
November 1963. Over this period it has undergone many changes in design, format and content as the
environment has evolved and influenced the needs of subscribers. The May edition signals another significant
change for the “small book”, with an updated cover and the removal of all advertising.
With the exception of the MIMS Abbreviated, all other MIMS products are supported purely by subscriptions.
Until the end of 2014 the MIMS Abbreviated carried a limited amount of advertising. However, with a constant
struggle to accommodate all the content within the book and a focus by MIMS to being 100% subscription
funded, the decision was made to dedicate all the space to content and to no longer carry any advertising.
This decision presented an opportunity to redesign the cover of the book to reflect a more modern design
and make new issues more easily recognizable. MIMS has also used the front cover to illustrate the quantity of
changes in each book. For example, in the May issue alone, there were 63 new products and 502 with revised
product information. Multiplied over the course of the year, this would lead to an estimate of 2250 changes
to the medicines information in the MIMS Abbreviated! Using a current source of medicines information is
important given the dynamic nature of the industry, and for subscribers to be reassured that they are using the
most current print content. Each issue will also feature a different edition colour, making it easier for subscribers
to locate the latest volume very quickly.
Copies of the newly designed book are available on annual subscription by calling the MIMS Customer Service
Team on 1800 800 629.
Issue 1 1963
May 2014 issue
63 pages
680 pages
12 new products
63 pages of new products
2 Editors
14 Editors
15 Therapeutic classes
21 Therapeutic classes
Approx 1000 medicines
Approx 7000 medicines
Privacy 101 – does it affect me?
What does it all mean?
Does all this privacy stuff affect me?
• You have a clear and transparent privacy policy.5
Since 12 March 2014 the new Australian Privacy
Principles have been in force. Almost certainly if you
are reading this and working in the health industry
these Privacy Principles will affect you and how you do
business.1 The aim of the new regime is to harmonise
the previous Information Privacy Principles and the
National Privacy Principles to clarify for all organisations
what their obligations are. In the event that you are an
organisation with a turnover greater than $3 million,
then the new laws apply to you. The new laws also apply
to all organisations which handle sensitive information,
irrespective of their turnover. Sensitive information
includes health information, so yes, the new provisions
of the Privacy Act are very likely to affect you.2
• Collection is done with care – only collect what
you need.
• Retain information for only as long as you need
before secure destruction.
• Notify individuals about collection of personal
• Do not direct market except in accordance with
Australian Privacy Principle 7.
• Do not send personal information off shore
unless you comply with Australian Privacy
Principle 8.
What does it all mean?
• Take care when using government related
An excellent guide to all the new Australian Privacy
Principles is freely available.3 I am going to give you
a potted version of what it all means. Think of the
information you are holding as the most valuable asset
in your business. As the CEO of Rio Tinto said, “Data is
the mine of the future” and the Fortune 500 companies
now list their intangible assets as over 70% of their
worth.4 This means that if you are dealing with
information, you must treat the information
with great care every step of the way. You need
to ensure that:
• Ensure personal information collected is correct,
able to be corrected and held securely.
The Privacy Amendment ( Enhancement of Privacy Protection) Act 2012
Sub section 6(1)
www.oaic.gov.au – The Guide to the Australian Privacy Principles
Sam Walsh, The Australian weekend magazine 2013.
The powers of the Privacy Commissioner have been
extended to allow him to seek civil penalties of up
to $1.7 million and initiate his own investigations.
But that’s not the real reason you need to take care;
consumers have shown that privacy matters to them
and that businesses which do not respect privacy will
lose customers.6 The cost of privacy breaches has
risen in Australia. The average cost is now $2.7 million,
which includes the cost of notifying customers, and the
reduced “churn” or new and returning customers as a
result of the breach.7
• Even although we do not have a data breach
notification law in Australia, you should consider
notifying affected parties to enable them to
mitigate their loss and damage.9
• Keep up to date – join professional associations
that can help you with training and certification.
Privacy is important to your business and to your clients.
Preparing for a privacy crisis is a little like preparing for
an aviation crisis. You need to get ready now.
Emma Hossack
B.A.(Hons) LLB, Melb, LLM.,QUT
President of the International Association of Privacy
Vice President Medical Software Industry of Australia
CEO Extensia & Edocx
It only happens to Target, it will never happen to me!
Data breaches happen all the time and over 40% go
undetected. It is not just something that curses large
multinational corporations with massive amounts of
data. Think of the ransom ware breach at a Gold Coast
clinic whereby the clinic found a ransom note on their
server asking for money before giving them the code to
unlock their information. Treat privacy and security as
you do the risk of fire. Have a clear plan, make sure that:
• Your information is securely backed up so that
your business can keep operating.
Community Attitudes to Privacy Survey 2013 , www.oaic.com.au
• You have a nominated privacy officer – think the
fire drill.
Ponemon Institute”2014 Cost of Data breach Study” 5 may 2014, http://public.dhe.ibm.com/
See the ACC breach which resulted in a tired operator inadvertently emailing the personal
information of 6748 people to a third party with no right to that information. The result was an
inquiry, resignation of the CEO, and some of those affected expressing suicidal thoughts. The
Board was also suffered. http://www.computerworld.com.au/article/434677/accident_
The Privacy Amendment (Privacy Alerts) Bill 2014 was never enacted as it was in the Senate when
the government was dissolved before the last election. It has been suggested that the Privacy
Commissioner could use the provisions of the Australian privacy principles to enforce notification
in appropriate cases.
• You can access what you need even if your local
system is hacked.
• Privacy is not delegated to the legal and IT
departments. Most breaches happen down the
You in Pharmacy 2014
Our support for young pharmacists has taken a new twist this year, with Susan
from our editorial team presenting as a guest speaker at the PSA's recent
'You in Pharmacy 2014' careers seminar for early career pharmacists.
The one day workshop provided pharmacists with an opportunity to explore
career options beyond community and hospital pharmacist roles. Susan was
one of eight presenters on the day. She spoke about her role at MIMS, the
responsibilities of a medical editor, her career progression into the role and
also provided advice to those wishing to pursue such a role.
‘With headlines screaming job cuts, low wages and pharmacist oversupply, I
think it's especially important for us to let young pharmacists know that there
is a whole world out there beyond the dispensary bench.' Susan says.
Susan began her career as a community pharmacist, developed an online
learning website (The Medicine Box) with colleagues before joining MIMS to
pursue a professional career in publishing. In addition to her current role as
medical editor at MIMS, Susan is also an accredited consultant pharmacist,
pharmacist-in-charge at a community pharmacy, locum pharmacist for a
pharmacy group, project coordinator for the Medicine Box and a member of
the NSW PSA Early Career Pharmacists Working Group.
'Everyone has their own story' she says 'and I am deeply inspired by the stories shared by other speakers. Even
though we’ve all led very different career paths, our experiences are connected by a common theme – we took
every opportunity, never gave up and continued climbing once we got there.'
'I'm very grateful about all the opportunities that have opened up since joining MIMS,' she added 'I love my job and
I take great pride in what we do at MIMS. I'm really glad I got the chance to tell everyone about that.’
Staff Profile
Jonathan Cheung
Editor - New Zealand
Digital Revolution in Seniors Living 2014 Conference
Tuesday 22nd July to Wednesday 23rd July
Hotel Grand Chancellor, Hobart
What I do?
My role is to ensure the clinical
safety of editorial content
presented in new IT products.
This includes ensuring
databases are kept up to date
and that the use of standard
terminology within MIMS
pharmaceutical databases is
Pharmacy 2014 Conference
Wednesday 30th July to Friday 1st August
Marriott Resort & Spa, Surfers Paradise
I am currently working on
MIMS Gateway New Zealand as a clinical product
tester. I make sure that the product is adequately
tested and follows strict guidelines. I provide feedback
to management on the usability, accuracy and clinical
safety of the published information.
Nursing Informatics Conference
Monday 11th August
Melbourne Convention & Exhibition Centre
Aged Care Informatics 2014 Conference
Wednesday 13th August
Melbourne Convention & Exhibition Centre
What is your background?
I graduated with a pharmacy degree from the University
of Sydney and have been working as a community
pharmacist. Through my exposure to various electronic
health initiatives, I have become very interested in the
technological side of healthcare which led me to MIMS.
My goal is to expand and learn more about e-health
and the health informatics framework of healthcare.
20th Annual International Integrative Medicine Conference
Friday 22nd August to Sunday 24th August
Sheraton on the Park, Sydney
What do you enjoy most about your role?
Using MIMS products in pharmacy, I would always
think about features I wish I had or functions that could
work in another way to suit my workflow. It is incredibly
exciting to be in a development position where I
can now implement these ideas! My role offers great
variety for learning, allowing me to work across many
departments – liaising with editorial, IT and business. I
am surrounded by supportive managers and passionate
colleagues striving to improve the MIMS brand.
Skin Cancer Conference
Thursday 28th August to Saturday 30th August
Outrigger, Noosa, QLD
GP 2014 Conference
Thursday 9th October to Saturday 11th October
Adelaide Convention Centre
MIMS will be exhibiting at booth #66
What do you see as the challenges for MIMS?
Technology around us is forever changing and
innovating. Being a premier electronic medical
reference resource, MIMS must show ingenuity by
continuing to exceed expectations in delivering new
products across many platforms. Keep your eyes and
ears peeled for exciting projects coming in the pipeline.
What do you enjoy outside the office?
future is
It’s definitely been a change moving from a retail
setting to a “desk job”. I try to stay active when I can by
enjoying a good mix of casual sports such as basketball
and swimming. I’m an avid foodie and love exploring
Sydney for any new, enticing eats and hidden gems!
You can also expect me to be regularly belting out
classics at karaoke while enjoying the company of family
and friends.
very easy to use.
A must have.”