April 23, 2014 Minutes

WIC Advisory Committee Minutes - Approved
April 23, 2014
10:00 AM
Facilitator: Shirley Mendoza, North Central Region Rep
Minutes: Patrice Thomsen
Welcome and Attendance
Barb Johannsen
Arlene Doll
South Central
Heather Peterson
Mitzi Hesser
North Central
Shirley Mendoza
Liz Nicholas Hainke
Brenda Clugston
Nancy Anstey
Jody Hammerschmidt
Argelia Woods
Laura Drake
State Staff
Patrice Thomsen
State Staff
Randy Volz
Valerie Merrow
State Staff
Rachelle Hazelton
Dave Thomason
Review and Approval of
Report of small issues
discovered after initial
printing of the new WIC
Program Booklet (Valerie
Request for clarification on
accepted diagnosis for
Similac Sensitive for
Fussiness and Gas, Similac
for Spit-Up and Similac
Total Comfort… (Shirley
Mendoza – response by
Patrice Thomsen)
Minutes from the January 22, 2014 conference call were approved
and will be posted on the WIC Advisory Committee page of the
Kansas WIC website.
Juicy Juice – frozen concentrate – no longer produced
Pacific Natural Foods Soy milk is not available in Kansas
Dora cereal (General Mills) should not have an asterisk.
There was some recent fixes to the UPC List on the Kansas WIC
website Information for WIC Vendors page. Please
communicate with vendors to pay attention to the “Newly
Added” and “Products Removed” tabs.
Can diagnoses other than those listed specifically for each be
The SA nutritionists met recently and decided that, on a case-by-case
basis, other diagnoses than the ICD-9-CM diagnoses listed on the
Kansas WIC Special Issuance Authorization can be approved on a
case by case basis. LA staff should assess such a request and call a SA
nutritionist with pertinent information to obtain confirmation. The
May P memo will contain the clarification.
Pending policy change –
one-year certification of
children (Patrice Thomsen)
The policy for the one-year certification period for children will be
announced in the May Policy Memo and take effect in late June with
the KWIC Client Services Version 42 release. The policy will be similar
to the existing policy for Infants and Breastfeeding Women.
Regulation states that the one year (instead of 6 month) certification
period is allowed “provided that the local agency ensures that the
child receives the required health and nutrition assessments.” This
means the midcertification appointment should be the same as the
certification appointment except proofs are not required. (And the
secondary nutrition education is to occur at about 3 months and 9
months.) The state agency will work to see that all LAs understand
about what is to be included at midcertification and there will be
some changes to the KWIC Midcertification Guide.
Currently the policy states “A client shall not be denied food benefits
for failure to attend the mid-certification appointment”. Patrice
asked for WAC feedback to strengthen that to be specific that the
mid-cert appointment must be rescheduled at least once. (Some
agencies already do this, but it is not required.) Conclusion: This will
be an okay change, as long as there is consideration to NOT deny
food benefits and that some clinics might not be able to reschedule a
missed midcertfication appointment within the required window for
a variety of reasons.
WAC members agreed to send an email to their representation
groups with advance notice of the upcoming one-year certification
for children policy, emphasizing that the midcertification will need to
be like the certification appointment except proofs will not be
KWIC Update (Sandi Fry
provided a written report
because she could not join
the call.)
NWA Report (Laura Drake)
Things are moving forward on the Electronic Benefits Transfer
(EBT) front. State staff have had their first visit to see how
Kentucky WIC implemented EBT, was a great trip. Next trip is
scheduled for May 6-9 to Michigan. We are learning a lot from
these one-on-ones with other states. (Dave added that LA staff
will be involved with EBT planning in the future. Deadline for
switch to EBT is 2020. Hope to implement by the end 2017.
One factor is how soon Kansas can get funding.)
Client Services version 42 is on schedule for release in the first
part of June. This release includes a wait list, one year
certification for children and several bug fixes.
Laura will be attending the NWA Annual conference in Pittsburgh
May 18-21. NWA still needs a LA member on the Breastfeeding
Committee. For more information, contact Laura Drake
[email protected] or Nancy Sanchez (still on the NWA Board)
[email protected] .
NWA recently announced that the Feeding Your Baby magazine is
available for order. Deadline Sept. 2, 2014.
(Note from the SA: “Bringing Home Baby” and “Let’s Eat”, 2 of the 3
magazines in the NWA series, are available for LAs to order on the
Kansas WIC Publication Order Form. So LAs should order from the SA,
not NWA. Regarding the “Out and About” magazine, the SA decided
not to print this magazine because most of the information seems
duplicative from the Help Me Be Healthy and the new Eat Grow Live
Round Table Discussion-All
Barb – Follow-up from her problems getting NWA emails for all her
staff (last meeting). After spending considerable time working with
NWA, and receiving assurances her staff would get emails, Barb does
get them, but the other staff didn’t. Her clerk called NWA specifically
and now is getting the emails. Should Barb just expect to keep
forwarding to her staff? Jody in Leavenworth gets and has to
forward. Cherokee is not getting at all.
Dave will send a message to Robert Lee at NWA and will follow-up
specifically with Meade and Cherokee, and others as he learns of
Nancy – Staff had a woman report electronic cigarette use. Should
the Maternal Smoking risk factor be assigned?
Patrice is unaware of any guidance and will check with the
nutritionist at the Mountain Plains Regional Office.
Rachelle – Budget information will be sent to LAs in the May PMemo. Budgets will be due back to the SA July 11. Also, like the lack
of income proof triggers a 30-day temporary certification, it is likely
we will need to add lack of identity and residency proof to that
policy, but we have not received formal notice.
Dave –
1. As we look ahead, we’re interested in feedback from LAs as to
if what we do/produce are useful or not. No specific
comments from WAC at this time. Barb will include in her
email out to her representation group. Send responses to
2. The contract for wichealth.org is due for renewal. Do LAs find
it useful? Do clients use? General response was yes. Reno is
planning to re-purpose an old computer for on-site use with
wichealth.org. Cherokee is planning to implement stickers for
clients to help with use.
3. Dave is going to be attending meetings with Oral Health and
Immunization programs. Are there things he should
communicate from the local WIC agencies? Laura suggested
that a pamphlet on different immunizations and why they are
important might be useful.
4. Sesame Street kits related to shopping, food security, etc. We
have 13,000 in storage and have not received lots of orders.
Julie will be pushing for orders to deplete stock.
5. WIC and Farmer’s Market – Kansas did a 2 year study in which
Douglas clients could use their fruit/vegetable checks at the
Lawrence Farmer’s Market. There was very low redemption
rate – maybe $200 worth spread across 7 farmers. The
conclusion was that it was too much work for too little
benefit. Valerie pointed out there is potentially higher
response in some other states in which WIC vendors do not
have to be full-line grocery stores, so might carry very little
produce. In such a setting, there might be more interest in
redeeming the fvc at a farmer’s market, but apparently not in
Kansas, from the study results. Dave also pointed out that
there is a separate program “WIC Farmer’s Market” that is
extra benefit for the client ($10-30 per month) and requires a
state to have a separate 30% match and a great deal of
administration .
Next Meeting and Adjourn
July 23, 2014, 10:00 AM –Brenda Clugston, facilitator.