Assistant Program Manager – PNG Higher Education and TVET

Candidate Information pack
Assistant Program Manager
PNG Education Program
Closing Date: Friday 10 October 2014
Position Description
Assistant Program Manager, PNG Higher Education
and TVET
Locally Engaged 5 (LE5)
Reports to
Second Secretary or Program Manager, Education
Port Moresby
Starting annual salary range PGK76,196 - 85,263
About the Australian High Commission in Port Moresby
The Australian High Commission represents the Australian Government by advancing
the interests of Australia and Australians in Papua New Guinea (PNG). Our primary
national interest is in a strong bilateral relationship underpinned by a peaceful, secure
and prosperous PNG and Pacific Region. The High Commission is also responsible for
alerting Canberra to developments in areas such as domestic politics, immigration,
economics, trade and investment, culture, defence and development cooperation, with
a view to informing Australia’s foreign policy. The High Commission promotes a
positive image of Australia, enhances people-to-people links and delivers consular
assistance to Australians in need.
About the Education Program
Education is a flagship sector for the PNG Program. It is guided by the PNG-Australia
Partnership for Development, which sets out the mutual commitments of both the PNG
and Australian Government towards achieving the education targets in the PNG
Government’s strategic planning documents. Assistance is delivered through a whole of
sector approach. We focus on teachers, learning materials, infrastructure, educational
standards (quality), and education management. The higher education component of
the program seeks to improve access to and quality of universities and technical
institutions. Australia Awards help to develop a skilled workforce and equip national
About the role
Under general direction, the Assistant Program Manager will support the PNG Higher
Education and Technical and Vocational Education and Training (TVET) team.
The key responsibilities for this position are:
Provide monitoring and evaluation of existing contracts and projects including the
preparation and dispatch of tender documents, negotiation and preparation of less
complex contract documents and responding to enquiries in program areas
Assist in the design, implementation and monitoring of program/project activities
Provide comments and briefings for the various activities in Education Program on
sectoral reviews and design documents
Assist in the management of financial information in accordance with DFAT
policies and procedures (Aidworks)
Support fraud management processes and documentation
Manage the Oversight Agent Contractor including review of key documents;
Prepare Contractor Performance Assessments (CPA)
Liaise with relevant counterpart contacts such as partner government officials at
the Office of Higher Education (OHE), contractors, consultants, key development
partners, non-government organisations and the private sector
Represent the Australian High Commission at internal forums, other government
agencies and external organisations
Co-ordinate and arrange formal meetings, events, committee, working groups and
provide administrative support to education program activities as appropriate
Contribute to sector discussions on education in PNG through working groups
and community participation
Assist in reviewing partner agency activities and funding requests
Financial and agreement management and monitoring of funding pipeline
Review and certify contractor’s invoices and OHE funding requests
Tertiary qualifications in education and or related field are desirable but not
essential. Candidates must have strong written and communication skills.
Eligibility/Other Requirements
The successful candidate is required to obtain a satisfactory police check, medical
check and maybe required to travel on occasions. A current driver’s license is
required to drive a work vehicle.
Selection Criteria
The following criteria will be used to assess an applicant’s suitability for a position.
When considering your application, the Selection Committee will seek evidence of
performance against each of the criteria. All applicants must address the selection
criteria to be considered for this position.
1. High level of organisational and management skills, with a strong commitment
to provisions of high quality client services
2. Education sector knowledge and experience
3. High level of written and oral communications skills
4. Demonstrated ability to take initiative, to respond to challenges and to set
5. Ability to build productive working relationships and to adapt to different work
6. Ability to work effectively under pressure
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How to Apply
[email protected] by 4.30pm, Friday 10
applications will not be accepted.
October 2014. Late
Your application must include:
1. A Resume (3 Page maximum) which outlines:
 Employment history;
 Education, qualifications and relevant training; and
 The names and contact details of two professional referees.
2. Your claims against the selection criteria (3 Page maximum).
Please include your name and the job title in the subject line of your email for easy
reference. E.g. John Smith – APM Education, TVET
Note: Please note that given the number of applications, only those considered suitable for
interview will be contacted.
The Australian High Commission promotes a workplace free from discrimination and
harassment and is a smoke and buai free environment. All recruitment is based solely
on merit.
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September 2014