Author Guidelines: Template - The Royal Society for Public Health

Manuscript Submission Guidelines: Perspectives in Public Health
Peer review policy
Article types
How to submit your manuscript
Journal contributor’s publishing agreement
4.1 SAGE Choice
5. Declaration of conflicting interests policy
6. Other conventions
7. Acknowledgments
7.1 Funding acknowledgement
8. Permissions
9. Manuscript style
9.1 File types
9.2 Journal style
9.3 Reference style
9.4 Manuscript preparation
9.4.1 Keywords and abstracts: Helping readers find your article
9.4.2 Corresponding author contact details
9.4.3 Guidelines for submitting artwork, figures and other graphics
9.4.4 Guidelines for submitting supplemental files
9.4.5 English language editing services
10. After acceptance
10.1 Proofs
10.2 E-Prints and complimentary copies
10.3 SAGE production
10.4 OnlineFirst publication
11. Further information
Perspectives in Public Health (PPH) is a bi-monthly peer-reviewed journal. It is
practice orientated and features current topics and opinions; news and views on
current health issues; case studies; book reviews; letters to the Editor; as well as
updates on RSPH's work. The journal also commissions articles for themed issues
and publishes original peer-reviewed articles. PPH's primary aim is to be an
invaluable resource for the Society's members, who are health-promoting
professionals from many disciplines, including environmental health, health
protection, health and safety, food safety and nutrition, building and engineering,
primary care, academia and government. In addition to members, PPH targets
practitioners and policy makers, researchers and academics.
For un-themed issues, the journal considers submissions on all aspects of public
health across all disciplines, focusing firmly on the Society's mission 'Vision, Voice
and Practice'. Typically these are:
 practice based
 systematic reviews
 digests of policy analysis with relevance to practitioners
 implementation and/or evaluation of health protection and health promotion
 economic analyses of health protection and health promotion initiative
1. Peer review policy
Original research papers, secondary research, articles and short reports are peerreviewed by subject specialists. PPH operates a 'double-blind' review process, which
means that the identities of the referees are kept from the authors, and vice versa.
2. Article types
Contributions in the following categories will be considered:
 Original research
Original research papers are peer-reviewed by subject specialists. Submissions will
need to show appropriate ethical approval. Length: 2,000-4,000 words. Requisites:
key words, structured abstract, methods, results, discussion, conclusions,
references. Abstracts for original research papers should be structured under the
following headings: aims, methods, results, and conclusions. Abstracts should be no
more than 400 words.
 Secondary research
Secondary research papers are peer-reviewed by subject specialists. Length: 2,0004,000 words. Requisites: key words, abstract, rationale, methods, results, discussion,
conclusions, references.
 Articles
Articles must be of general interest and preference will be given to those appropriate
for publication in up-coming themed issues. Length: 2,000-4,000 words. Requisites:
key words, abstract, introduction, headings/subheadings and boxed content (e.g.
background information) as appropriate, conclusions, references. Articles are peerreviewed.
 Short reports
Short reports are peer-reviewed and are an opportunity to present research findings
that do not constitute a full paper. Length: 1,000-1,500 words, No abstract or
keywords are required, and there should be a maximum of 10 references and 1 table
or figure.
 Current Topics and Opinions
This section provides a forum for well-referenced, expert opinion on topical issues in
public health. Appropriate submissions might be: proposals for action; examples of
good practice; criticism of current practice or policy; or responses to published
statements. Length: 500-1000 words. Requisites: concise presentation of facts and
10-15 references. Items submitted for this section are not subject to peer review.
 Letters to the Editor
Letters to the Editor for publication in PPH should reflect journal content, giving
precise details for cross-referencing purposes. Length: 350 words maximum. Letters
can include references where appropriate.
3. How to submit your manuscript
Manuscripts should be submitted to the Acting Managing Editor by e-mail attachment
and should be addressed to:
Dawn Hunter
Acting Managing Editor
Royal Society for Public Health
John Snow House
59 Mansell Street
E1 8AN
DD: +44 (0) 20 7265 7332
Fax: +44 (0) 20 7265 7301
Email: [email protected]
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4. Journal contributor’s publishing agreement
Before publication SAGE requires the author as the rights holder to sign a Journal
Contributor’s Publishing Agreement. SAGE’s Journal Contributor’s Publishing
Agreement is an exclusive licence agreement which means that the author retains
copyright in the work but grants SAGE the sole and exclusive right and licence to
publish for the full legal term of copyright. Exceptions may exist where an
assignment of copyright is required or preferred by a proprietor other than SAGE. In
this case copyright in the work will be assigned from the author to the society. For
more information please visit our Frequently Asked Questions on the SAGE Journal
Author Gateway.
Perspectives in Public Health and SAGE take issues of copyright infringement,
plagiarism or other breaches of best practice in publication very seriously. We seek
to protect the rights of our authors and we always investigate claims of plagiarism or
misuse of articles published in the Journal. Equally, we seek to protect the reputation
of the Journal against malpractice. Submitted articles may be checked with
duplication-checking software. Where an article is found to have plagiarised other
work or included third-party copyright material without permission or with insufficient
acknowledgement, or where the authorship of the article is contested, we reserve the
right to take action including, but not limited to: publishing an erratum or corrigendum
(correction); retracting the article (removing it from the journal); taking up the matter
with the head of department or dean of the author's institution and/or relevant
academic bodies or societies; banning the author from publication in the journal or all
Sage journals, or appropriate legal action.
4.1 SAGE Choice
If you wish your article to be freely available online immediately upon publication (as
some funding bodies now require), you can opt for it to be included in SAGE Choice
subject to payment of a publication fee. The manuscript submission and peer
reviewing procedure is unchanged. On acceptance of your article, you will be asked
to let SAGE know directly if you are choosing SAGE Choice. For further information,
please visit SAGE Choice.
5. Declaration of conflicting interests
Within your Journal Contributor’s Publishing Agreement you will be required to make
a certification with respect to a declaration of conflicting interests. Perspectives in
Public Health does not require a declaration of conflicting interests but recommends
you review the good practice guidelines on the SAGE Journal Author Gateway.
6. Other conventions
None applicable.
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7. Acknowledgements
Any acknowledgements should appear first at the end of your article prior to your
Declaration of Conflicting Interests (if applicable), any notes and your References.
All contributors who do not meet the criteria for authorship should be listed in an
`Acknowledgements’ section. Examples of those who might be acknowledged
include a person who provided purely technical help, writing assistance, or a
department chair who provided only general support. Authors should disclose
whether they had any writing assistance and identify the entity that paid for this
7.1 Funding Acknowledgement
To comply with the guidance for Research Funders, Authors and Publishers issued
by the Research Information Network (RIN), PPH additionally requires all Authors to
acknowledge their funding in a consistent fashion under a separate heading. Please
visit Funding Acknowledgements on the SAGE Journal Author Gateway to confirm
the format of the acknowledgment text in the event of funding or state in your
acknowledgments that: This research received no specific grant from any funding
agency in the public, commercial, or not-for-profit sectors.
8. Permissions
Authors are responsible for obtaining permission from copyright holders for
reproducing any illustrations, tables, figures or lengthy quotations previously
published elsewhere. For further information including guidance on fair dealing for
criticism and review, please visit our Frequently Asked Questions on the SAGE
Journal Author Gateway.
9. Manuscript style
9.1 File types
Only electronic files conforming to the journal's guidelines will be accepted. Preferred
formats for the text and tables of your manuscript are Word DOC and RTF. Please
also refer to additional guidelines on submitting artwork and supplemental files
9.2 Journal Style
Please consult the
9.3 Reference Style
PPH adheres to the SAGE Vancouver reference style. Click here to review the
guidelines on SAGE Vancouver to ensure your manuscript conforms to this reference
If you use EndNote to manage references, download the SAGE Vancouver output file
by following this link and save to the appropriate folder (normally for Windows
Harddrive:Applications:EndNote:Styles). Once you’ve done this, open EndNote and
choose “Select Another Style...” from the dropdown menu in the menu bar; locate
and choose this new style from the following screen.
9.4. Manuscript Preparation
The text should be double-spaced throughout and with a minimum of 3cm for left and
right hand margins and 5cm at head and foot. Text should be standard 10 or 12
point. All pages must be numbered.
A covering letter signed by all of the authors must be submitted with articles, and
original or secondary research papers submitted for publication in PPH.
The letter must contain the following information:
 Why the submission is appropriate for publication in PPH and what it adds to
existing health promotion knowledge.
 Which article category the submission is for.
 Confirmation that the paper has not been published or submitted for
consideration elsewhere.
 Declaration of competing interests or the absence of competing interests and
disclosure of all sources of funding.
 Original research must declare ethical approval from an appropriate body and
consent from participants.
 Name of the corresponding author and their full contact details.
9.4.1 Your Title, Keywords and Abstracts: Helping readers find your article
The title, keywords and abstract are key to ensuring readers find your article
online through online search engines such as Google. Please refer to the
information and guidance on how best to title your article, write your abstract and
select your keywords by visiting SAGE’s Journal Author Gateway Guidelines on
How to Help Readers Find Your Article Online. Abstracts for original research
papers should be structured under the following headings: aims, methods,
results, and conclusions. Abstracts should be no more than 400 words.
9.4.2 Corresponding Author Contact details
Provide full contact details on the first page of the manuscript for the
corresponding author including email, mailing address, telephone and fax
numbers. Academic affiliations (degrees and institutional affiliations) are required
for all co-authors. These details should be presented separately to the main text
of the article to facilitate anonymous peer review.
9.4.3 Guidelines for submitting artwork, figures and other graphics
For guidance on the preparation of illustrations, pictures and graphs in electronic
format, please visit SAGE’s Manuscript Submission Guidelines.
Figures supplied in colour will appear in colour online regardless of whether or
not these illustrations are reproduced in colour in the printed version.
9.4.4 Guidelines for submitting supplemental files
This journal is able to host approved supplemental materials online, alongside the
full-text of articles. Supplemental files will be subjected to peer-review alongside
the article as appropriate. For more information please refer to SAGE’s
Guidelines for Authors on Supplemental Files.
9.4.5 English Language Editing services
Non-English speaking authors who would like to refine their use of language in
their manuscripts might consider using a professional editing service. Visit
English Language Editing Services on our Journal Author Gateway for further
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10. After acceptance
10.1 Proofs
We will email a PDF of the proofs to the corresponding author.
10.2 E-Prints and Complimentary Copies
SAGE provides authors with access to a PDF of their final article. For further
information please visit Offprints and Reprints on our Journal Author Gateway. We
additionally provide the corresponding author with a complimentary copy of the print
issue in which the article appears up to a maximum of 5 copies for onward supply by
the corresponding author to co-authors.
10.3 SAGE Production
At SAGE we place an extremely strong emphasis on the highest production
standards possible. We attach high importance to our quality service levels in copyediting, typesetting, printing, and online publication ( We
also seek to uphold excellent author relations throughout the publication process.
We value your feedback to ensure we continue to improve our author service levels.
On publication all corresponding authors will receive a brief survey questionnaire on
your experience of publishing in PPH with SAGE.
10.4 OnlineFirst Publication
A large number of journals benefit from OnlineFirst, a feature offered through SAGE’s
electronic journal platform, SAGE Journals Online. It allows final revision articles
(completed articles in queue for assignment to an upcoming issue) to be hosted
online prior to their inclusion in a final print and online journal issue which significantly
reduces the lead time between submission and publication. For more information
please visit our OnlineFirst Fact Sheet. PPH offers OnlineFirst.
11. Further information
Any correspondence, queries or additional requests for information on the Manuscript
Submission process should be sent to the Editorial Office at the following address:
Dawn Hunter
Acting Managing Editor
Royal Society for Public Health
John Snow House
59 Mansell Street
E1 8AN
DD: +44 (0) 20 7265 7332
Fax: +44 (0) 20 7265 7301
Email: [email protected]
For more information on submitting manuscripts for publication in PPH, please see the
complete guidelines for authors online at