Ein Hausexperte für den Fall der Fälle - GVB

EXHIBITOR PROSPEC TUS
TABLE
OF
CONTENTS
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Important Dates....................................................................................................................2
Fact Sheet..............................................................................................................................3
Venue Layout.........................................................................................................................5
Exhibit Hall Floor Plan...........................................................................................................6
Exhibitor Registration and Space Assignment Information....................................................7
Onsite Rules and Regulations................................................................................................8
Lodging & Travel..................................................................................................................10
Conference Secretariat | 1513 East Cleveland Avenue, Building 100-B, Suite 202, Atlanta, GA 30344 | Tel: 404.559.6191 | Fax: 404.559.6198 | www.ismhhd.com | [email protected]
rev. 08/05/2014
IMPORTANT
DATES TO
KEEP IN MIND
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August 31..................................................................................................Registration Discount Deadline
October 6.............................................................................................................. Exhibit Application Due
October 6.......................................................................................................................... Ad Artwork Due
October 6...................................................................Company Descriptor for Listing in Program Syllabus
October 6........................................................................................Exhibitor Space Cancellation Deadline
October 19....................................................... Assignment of Space and Final Confirmation to Exhibitors
October 26..............................................Shipments may begin to arrive at Warehouse (with storage fee)
October 28........................................Shipments may begin to arrive at Warehouse (without storage fee)
October 29..................................................................................................Lodging Reservation Deadline
November 1......All Non-Official/Intent to Use Non-Official Contractor Forms Due with Proof of Insurance
November 10...........................................................Discount Deadline for Orders Received with Payment
November 26....................... Last Day for Advance Shipments to Arrive at Warehouse without Surcharges
December 1....................................................................................... Exhibit Move-In / Labor Installation
December 1..................................................................................................Exhibitor Registration Begins
December 1..............................................................................Pre-Conference Training Workshops Begin
December 1.................................................................................................................. Conference Begins
December 1.............................................................................................................. Exhibitor Installation
December 1....................................................................................................................Exhibition Begins
December 3................................................................................. Exhibitor Dismantle / Exhibit Move-Out
Conference Secretariat | 1513 East Cleveland Avenue, Building 100-B, Suite 202, Atlanta, GA 30344 | Tel: 404.559.6191 | Fax: 404.559.6198 | www.ismhhd.com | [email protected]
rev. 08/05/2014
EXHIBITOR FACT SHEET
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Venue
Prince George’s Exhibit Hall A&B
Gaylord National Resort & Convention Center
201 Waterfront Street
National Harbor, Maryland 20716
Lodging
Gaylord National Resort & Convention Center
201 Waterfront Street
National Harbor, Maryland 20716
Conference Registration Check-In
November 30, 2014
December 01, 2014
December 02, 2014
December 03, 2014
03:00 PM
06:30 AM
06:30 AM
06:30 AM
–07:00 PM
–05:00 PM
–05:00 PM
–12:00 PM
Exhibitor Move-in / Installation
December 01, 2014 Exhibit Hall Hours
December 01, 2014
December 02, 2014
December 03, 2014
Exhibit Dismantling
December 03, 2014
06:30 AM –03:00 PM
05:00 PM –07:00 PM
07:00 AM –07:00 PM
07:00 AM –02:00 PM
Exhibits/Ads Coordinator
The 1Joshua Group, LLC
1513 East Cleveland Avenue
Building 100-B, Suite 202
Atlanta, GA 30344-6947
Attn: Christopher T. Fitzpatrick
Voice: 404.559.6191 x 306
Fax: 404.559.6198
[email protected]
Disclaimer
The information provided in this manual has been
prepared by the Conference Secretariat to assist
Exhibitors in the presentation of their display. While
every effort has been made to ensure that the details
given are correct at the time of printing, the Conference
Secretariat shall not be liable or responsible to any
exhibitor or any other person in respect to any
inaccuracy or omission in the information contained
herein, nor shall they be responsible or in any way
concerned with any contract or agreements made by
the exhibitor with any person, firm, or company who is
described as the official contractor of services or whose
services are recommended in this manual.
02:00 PM –06:00 PM
Conference Secretariat | 1513 East Cleveland Avenue, Building 100-B, Suite 202, Atlanta, GA 30344 | Tel: 404.559.6191 | Fax: 404.559.6198 | www.ismhhd.com | [email protected]
rev. 08/05/2014
EXHIBITOR FACT SHEET
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Why Exhibit?
By becoming an Exhibitor or Supporter, you will have the unique opportunity to meet, share, and dialogue with
key opinion leaders and decision makers. With nearly 2,000 attendees, this conference includes attendees who are
involved in clinical, translational, and basic science research and represent domestic and international universities,
for-profit, and not-for-profit organizations focusing on cardiovascular disease, diabetes and obesity, cancer,
infectious disease, stroke, women’s health, and men’s health. As an exhibitor or supporter, you will meet attendees
and exchange information about products and services directly related to the conduct of bench, clinical, and
community-based research activities.
General Benefits to Exhibitors
The Exhibition provides an opportunity for attendees to:
• Complimentary listing published in final program (if received by
10/07/2014)
• Complimentary official souvenir and final program
• Special price hotel room rates at the Gaylord National Resort &
Convention Center (Conference Headquarters)
• Onsite Exhibitor Help Desk
• Twenty-Four (24) Hour exhibit floor perimeter Security
• Aisle Carpet
• Nightly vacuuming of aisles
• 8’ high backwall drape (in a pre-determined color)
• 3’ high siderail drape (in a pre-determined color)
• One 7”x44” identification sign
• One 10’x10’ standard carpet (padding extra)
• One 6’x30” draped table (in a pre-determined color)
• Two side chairs
• One wastebasket
• Meet and network with colleagues and NIMHD program faculty, staff, and
students
• Strengthen relationships between programs and institutions
• Keep up to date with colleagues’ research
• Showcase your range of experiences, insights, and collaborative opportunities
• Launch new partnerships and collaborative ideas and products
• Recruit faculty and students to institution and programs
Before
9/1/2014
09/01/2014
– 10/06/2014
Exhibitors (non-profit)
Includes Conference Registration for one attendee, opening ceremony reception for one attendee, booth descriptor in
program syllabus, 10’x10’ space for lease, one 6’ table, one waste basket, two chairs, and standard carpet
$1,200
$1,500
Exhibitors (for-profit)
Includes Conference Registration for one attendee, opening ceremony reception for one attendee, booth descriptor in
program syllabus, 10’x10’ space for lease, one 6’ table, one waste basket, two chairs, and standard carpet
$1,800
$2,250
Fees Per Booth - for discounted rates to apply, funds must be received by the respective deadline.
Conference Secretariat | 1513 East Cleveland Avenue, Building 100-B, Suite 202, Atlanta, GA 30344 | Tel: 404.559.6191 | Fax: 404.559.6198 | www.ismhhd.com | [email protected]
rev. 08/05/2014
VENUE
LAYOUT
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LEVEL 3
Convention Center
LEVEL 2
Hotel
LEVEL 2
+ Exhibit Hall
LEVEL 1
Conference Secretariat | 1513 East Cleveland Avenue, Building 100-B, Suite 202, Atlanta, GA 30344 | Tel: 404.559.6191 | Fax: 404.559.6198 | www.ismhhd.com | [email protected]
rev. 08/05/2014
EXHIBIT HALL
FLOOR PLAN
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Conference Secretariat | 1513 East Cleveland Avenue, Building 100-B, Suite 202, Atlanta, GA 30344 | Tel: 404.559.6191 | Fax: 404.559.6198 | www.ismhhd.com | [email protected]
rev. 08/05/2014
PRE-CONFERENCE
REGISTRATION &
SPACE ASSIGNMENTS
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I. Getting There:
What We Need from You
All exhibitors must be registered for the 2014
National Institute on Minority Health and Health
Disparities Grantees’ Conference (formerly known as
the International Symposium on Minority Health and
Health Disparities) to receive an Exhibitor Packet at
the conference. This packet will include conference
material and an exhibitor badge for one attendee.
Exhibitor Application
Register your company and representative(s) in
advance by visiting http://regonline.com/ISMHHD,
and complete the exhibitor registration form as part of
your registration. All exhibitor fees include registration
for one representative within each 10’ x 10’ booth.
Company names on badges will match the name under
which the company applies. If additional exhibitor
personnel are to be registered, this information must
be received no later than October 7, 2014 in order
to avoid on-site delays. Any personnel changes or
substitutions after October 7 should be sent via fax to
404.559.6198. All badges will be held for pick-up at the
Conference Registration Desk.
The exhibiting company must certify that the names
submitted for registration are employees or official
representatives of the exhibiting company. Your
company will be held responsible for the action of
anyone authorized to receive a badge under your
company’s name.
Booth Descriptors
Get the most out of your exhibit by completing and
submitting your descriptor in time to be published
in the 2014 ISMHHD Program Syllabus. Here’s why it’s
important:
• Descriptors help to build traffic to your booth when
attendees can read what your booth will offer.
• Descriptors can help determine your eligibility to
exhibit and an appropriate space assignment; and
• Descriptors assist us in providing post-conference
information to attendees and others.
Writing Your Descriptor
Your description will appear under the company
name listed on the exhibitor registration form. All
booth description write-ups should be typed and
in paragraph form. The description should be brief
and factual information on the products, services, or
practice opportunities you will exhibit and should not
be a commercial for your products or services.
The descriptor should be no longer than 50 words
(additional words will be omitted). Descriptors may be
edited at the discretion of Conference management
without final approval by the exhibitor. Also,
please indicate any registered trademarks or other
proprietary indicia. When writing your description
use ® or (R) for registered product names and ™ or
(TM) for all trademarks. Be sure to type parentheses
when indicating symbols. Use quotation marks for
publication names.
Exhibitor Responsibilities
It is the responsibility of the exhibitor to provide this
brief descriptor. Conference staff will not follow-up to
ensure your completion of this task. If the description
is not provided, ONLY the name of the exhibiting
company or organization and the booth number will
appear. The 50-word description must be received by
the Conference Secretariat no later than October 7,
2014 in order to be listed in the Program Syllabus.
Late Applications
In the event an exhibitor registration is received after
October 7, 2014, your company name or descriptor will
not be listed in Conference print material.
Guest Policy
There will be NO guest passes made available for your
clients to visit your exhibit. Any individual wishing to
visit exhibits must register accordingly
(http://regonline.com/ISMHHD). Upon registration,
the appropriate badges will be available for pick-up at
the Conference Registration Desk.
II. Pre-Conference:
Space Assignment
Initial Space Assignments
The organization name listed on the exhibitor
registration form will be the name that will appear in
all Conference print material. Space assignments and
confirmations will be made by October 19, 2014. After
space assignments have been made, all additional
space assignments will be made on a first-come firstserved basis.
Booth Relocation
Conference management will not relocate booths,
unless an unforeseen circumstance prevails and
relocation is totally unavoidable. In this rare occasion,
the exhibitor will be notified and the reason for
relocation will be explained. The affected exhibitor
will be given the option to cancel in the event the
reassigned space is not acceptable to the exhibitor.
Floor Plan Revisions
In the event of conflicts regarding space requests or
conditions beyond its control, the Conference Planning
Committee reserves the right to revise the floor plan.
III. Pre-Conference:
Exhibitor Eligibility
Requirements
Eligibility to Exhibit
Exhibits at the 2014 National Institute on Minority
Health and Health Disparities Grantees’ Conference are
intended to offer exhibitors an opportunity for oneon-one communication with attendees. Guided by the
provisions set forth herein, the Conference Planning
Committee retains sole authority to determine the
eligibility of any company or product to exhibit.
Exhibits will not be accepted if the Conference
Planning Committee deems them to include false or
misleading statements.
Displays for tobacco products and alcoholic beverages
will not be accepted.
No exhibit will be accepted if the Conference Planning
Committee determines the exhibit is in poor taste,
offensive to persons in attendance, promotes an
activity that is unethical or illegal or in general, is not
keeping with the character and purpose of the 2014
NIMHD Grantees’ Meeting. In addition, the Conference
Planning Committee may forbid installation or require
removal of any exhibit or promotion, wholly or in
part, which in the sole opinion of the Committee is
objectionable.
Conference Secretariat | 1513 East Cleveland Avenue, Building 100-B, Suite 202, Atlanta, GA 30344 | Tel: 404.559.6191 | Fax: 404.559.6198 | www.ismhhd.com | [email protected]
rev. 08/05/2014
ONSITE RULES &
REGULATIONS
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IV. Onsite Rules
Exhibit Dismantle
December 3, 2014
Onsite Check-In
When arriving at the venue, exhibitors should report
directly to the registration area in the Gaylord National
Resort & Convention Center on Level 2 to receive
registration packets and other information.
Registration Hours
November 30, 2014
December 01, 2014
December 02, 2014
December 03, 2014
03:00 PM –07:00 PM
06:30 AM –05:00 PM
06:30 AM –05:00 PM
07:00 AM –12:30 PM
Exhibit Installation
November 30, 2014 (GES)
01:00 PM –05:00 PM
December 01, 2014 (Exhibitors) 06:30 AM –03:00 PM
All exhibit construction and/or vendor set-up in the
exhibit hall must be completed by 3 PM on Monday,
December 1, 2014. The Exhibitor Coordinator reserves
the right to assign labor to setup any display that is not
in the process of being erected by 2 PM on Monday,
December 1, 2014. The exhibitor will pay the charge for
this labor. An Exhibitor Service Desk will be available
during installation, show, and dismantle times.
All trash, crates, cartons, and containers must be
labeled and ready for removal by 3:00 PM on Monday,
December 1, 2014 (prior to the opening of the
Exhibition).
02:30 PM –06:00 PM
Exhibits must remain intact until 2:00 PM,
December 3, 2014. To maintain show integrity,
dismantling or packaging of materials/supplies can
begin only at the designated times.
All exhibit personnel who are not responsible for
coordinating the physical dismantling of the exhibit
must vacate the exhibit hall during dismantling hours.
Installation and Dismantle Safety
Standing on chairs, tables, or other rental furniture is
prohibited. This furniture is not engineered to support
your standing weight. The Conference or its vendors
cannot be responsible for injuries or falls caused by the
improper use of this furniture. If assistance is required
in assembling your booth, please order labor via the
labor order form included in this prospectus.
Children are not allowed on the exhibit floor during
installation and dismantling.
ADA Requirements
Each exhibitor shall be responsible for
compliance with the Americans with Disabilities
Act within their booth and assigned space to
ensure access into their booth.
Booth Decoration
Any exhibitor placing empty crates, cartons, or
containers in the aisles after aisle carpet has been
installed and/or after aisles have been cleaned, will be
charged for removal and re-cleaning.
Booths are available in increments of 10’ x 10’ spaces,
and are equipped with pipe and drape, 6’ x 30”
draped table, 2 side chairs, 1 waste basket, standard
carpet, and an identification sign. A complete list
of equipment and service prices is available in the
Exhibitor Services Manual.
Exhibition Show Hours
December 01, 2014
December 02, 2014
December 03, 2014
Booth and Exhibitor Activities
05:00 PM –07:00 PM
07:00 AM –07:00 PM
07:00 AM –02:00 PM
Exhibitor Service Desk
The Exhibitor Sevice Desk will be located in the Prince
George’s Hall A&B to assist with Installation and
Dismantling Services.
Exhibit Service Desk Hours
December 01, 2014
December 03, 2014
06:30 AM –04:00 PM
12:00 PM –06:00 PM
Staffing
As a courtesy to Conference participants and your
fellow exhibitors, all exhibitors must open their booths
30 minutes prior to the scheduled Exhibition opening
hour and staff the booth until the scheduled closing of
Exhibit Halls each day.
As a condition for exhibiting, each exhibitor shall agree
that they, their employees, and their agents observe
all policies, rules, and regulations as described in this
Exhibitor Prospectus and the online Service Kit.
After-Hours Admission to Exhibit Hall
Exhibitors wearing badges may access the exhibit hall
one-half hour before opening or one-half hour after
the close of the exhibition.
Exhibit Hall Environment
Sound and Audiovisuals
Films, video, and audio recordings may be used
provided they are of educational and informative value.
Screens and receivers must be placed inside the booth
(not in the aisles) so that sound may not interfere with
the sessions or other surrounding booths. Conference
management reserves the right to determine the
need to discontinue sound. Music licensing for video
and audio recordings is the sole responsibility of the
exhibitor.
Noise/Odors
Exhibitors may not use audible electronic or electrical
devices that might prove objectionable to attendees
or other exhibitors because of noise, odor, or other
annoyance. The Exhibits Coordinator reserves the right
to determine at what point sound or odor interferes
with others and must be discontinued.
Contests
Exhibitors are not permitted to conduct contests or
drawings in their booths without permission of the
Conference Planning Committee. However, upon
approval, contests and prizes must be educational and
of no personal benefit.
Giveaways
Exhibit giveaways should be inexpensive and relevant
to the mission of the conference.
Printed Materials
Distribution of educational material (including audio
and video recordings and books) by exhibiting
companies or their agents is limited to the area
occupied by the exhibiting company.
Security/Exhibitor Responsibility
The Conference cannot guarantee against loss or
damage of any kind. It is recommended that you
do not place products or any other items of value
on display in your booth(s) until your company’s
representatives are in attendance. If any items of value
are missing, please contact security immediately. In
addition, to avoid theft, you are encouraged to label all
boxes with wording such as “Exhibit Material” instead
of using the product or giveaway name or description.
We suggest that products are not delivered to your
booth until someone is present. To facilitate this, check
at the Exhibitor Service Desk for arrangements.
Conference Secretariat | 1513 East Cleveland Avenue, Building 100-B, Suite 202, Atlanta, GA 30344 | Tel: 404.559.6191 | Fax: 404.559.6198 | www.ismhhd.com | [email protected]
rev. 08/05/2014
ONSITE RULES &
REGULATIONS
(continued)
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It is recommended that exhibitors take any valuable
portable items out of their booth space during
off hours. If exhibitors desire additional security,
procedures for arranging this may be made through
the conference-selected Security Company.
Prohibited in Exhibit Hall
Companies may not display or demonstrate products
or services, solicit orders, or distribute advertising
materials at any location (within or outside the exhibit
hall) other than in their assigned booth.
Alcoholic beverages are not permitted during
installation and dismantle.
It is a policy of Conference that the use of tobacco
products is strictly prohibited in all convention and
hotel meeting rooms and hallways hosting Conference
events. Thank you for NOT smoking.
Fire Precautions
Fire exits must be kept unobstructed at all times and
notices of their locations kept clearly visible to all
attending the function. Where indicated, fire resistant
doors must be kept closed. Fire exit doors must not be
kept locked or fastened so they can be immediately
opened by persons on their way out of the function
premises. Escape corridors are to be kept clear from
obstruction. Curtains, drapes, and other decorative
materials hung or fixed on exhibitor booths must be
either noncombustible or inherently nonflammable.
Dangerous Exhibits and Substances
No flammable, explosive, or hazardous substance
may be brought into the Convention Center.
Material alterations may not be made to the internal
arrangements of the premises or of the venue’s
furniture or equipment without prior written consent
of the Licensing Authority. If such consent is required, a
written request shall be made to the Gaylord National
Resort & Convention Center at least 30 days prior to the
function so that approval can be sought.
Electric signs and equipment must be wired to meet
local fire code specifications.
Damage to Exhibition Building,
Fixtures and Fittings
Painting is not allowed in the exhibition hall at any
time during the buildup or show times. Nails, screws
or other fixtures may not be driven into any part of
the exhibition building, including floors and shell
scheme, nor may any part of the exhibition building be
damaged or disfigured in any way. Should any damage
occur, the responsible exhibitor shall be held liable for
reparation charges incurred.
V. Onsite Regulations
Noncontracted Exhibit Space
Persons, companies, or organizations that have not
contracted with the Conference to occupy space in
an exhibit booth will not be permitted to display
or demonstrate products, processes or services,
solicit orders, or distribute advertising materials in
the convention center, parking lots, or in any hotel
contracted by the Conference. Noncompliance with
this regulation will result in the prompt removal of the
offending person and property from that area.
Use of Nonofficial Contractors
Coordination with nonofficial contractors is the
responsibility of the exhibiting company. Conference
staff cannot work directly with nonofficial contractors
unless a formal request is made and the following
provisions are met:
A request is submitted to the Exhibits Coordinator in
writing by November 1, 2014 and includes:
• Name, address, telephone number, and contact
of the nonofficial contractor;
• Name(s) of on-site supervisor(s);
• Name(s) for work passes for installation and
dismantle labor; and
• Insurance certificate in the amount of $1,000,000
liability to include property damage from
November 30 - December 4, 2014.
The nonofficial contractor is considered an agent of
the exhibiting company and will be held and bound by
Conference rules and regulations.
Upon arrival at the Gaylord National Resort &
Convention Center, all nonofficial contractors must
check in at the Exhibit Support Desk (Prince George’s
Exhibit Hall A&B) to receive work passes for exhibit hall
admittance. They will be required to verify names for
requested badges. The badges will be given to the first
registering supervisor from each company.
Conference installation and dismantle rules must
be followed. Work must be performed within the
Symposium’s established deadlines and conducted in a
professional manner.
The Exhibit Coordinator reserves the right to remove
nonofficial contractors whose actions jeopardize the
timely opening of the exhibition or whose employees
fail to observe the rules and regulations contained in
the Exhibitors Service Kit. This includes the no smoking
policy.
The exhibiting company is responsible for the actions
of its appointed nonofficial contractor and is subject
to violations incurred by the nonofficial contractor.
Any objectionable practices by exhibitors or official
suppliers should be reported to Conference personnel
immediately.
Liability
Neither Conference sponsor, contractor, or vendor
representatives or employees, the Gaylord National
Resort & Convention Center, its representatives or
employees, will be responsible for any injury, loss,
or damage that may occur to the Exhibitor or the
Exhibitor’s employees or property from any cause
whatsoever, prior, during, or subsequent to the
period covered by the exhibit contract. Each exhibitor
must make provision for the safeguarding of his
goods, materials, equipment, and display at all times.
General conference monitors will be employed by
the Conference for the exhibition period. However,
the furnishing of such monitors shall not be deemed
to affect the non-liability of the 2014 NIMHD
Grantees’ Conference, the Gaylord National Resort &
Convention Center, or their officers, representatives,
and employees. The Exhibitor agrees, by Registering
as an Exhibitor to insure itself, at its own expense,
against property loss or damage, and against liability
for personal injury. In case that said premises shall be
destroyed by fire or the elements or by any cause, or
in the case of government intervention or regulation,
military activity, strikes, or any other circumstances
that make it impossible or inadvisable for Conference
Management to hold the show at the time and place
provided in the application/contract for exhibit space,
then and thereupon the contract shall terminate and
the Exhibitor shall waive any claim for damages or
compensation, and there shall be no further liability on
the part of either party.
Insurance
The organizers expressly decline responsibility for
any loss or damage, which may befall the person
or property of the exhibitors, their contractors or
visitors from any cause whatsoever. Exhibitors are
recommended to insure their liability under a Public
Liability Policy for any claims arising out of its own
negligence or that of its employees or agents.
Conference Secretariat | 1513 East Cleveland Avenue, Building 100-B, Suite 202, Atlanta, GA 30344 | Tel: 404.559.6191 | Fax: 404.559.6198 | www.ismhhd.com | [email protected]
rev. 08/05/2014
GETTING THERE
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VI. Exhibitor Advertisements
Guest Room Rate
In addition to exhibit space, or as an alternative,
advertisements provide an opportunity for your
company to share upcoming educational events,
career opportunities, and the like. Commercial
product endorsements and promotional activities
are prohibited.
All ads must be reviewed for appropriateness and
will be accepted accordingly. For inquiries, contact
[email protected]
FEES PER
ADVERTISEMENT
For discounted rates
to apply, funds must
be received by the
respective deadline.
Before
9/1/2014
9/1/2014 –
10/6/2014
Guest room rates for NIMHD Grantees’ Conference
group at the Gaylord National Resort & Convention
Center are $199 for single and double occupancy, $219
triple, and $239 for quadruple occupancy. Room rates
are quoted in US dollars are subject to applicable state
and local taxes (currently 16%), and a 6% Hotel Service
Fee. Rates may be available 3 days prior and 1 day after
the Event Dates subject to availability of guest rooms
at the time of reservation.
Lodging Discount Deadline - October 29
After October 29, 2014 (5 PM Eastern Time), it is at
the hotel’s discretion whether to accept additional
reservations, which will be subject to prevailing rates
and availability.
Guest Deposits / Room Cancellations
Non-Profit
For-Profit
Non-Profit
For-Profit
Full Page
8½” x 11”
$750
$1,000
$950
$1,250
Half Page
8½” x 5½”
$425
$750
$550
$950
Quarter Page
4¼” x 5½”
$250
$500
$300
$625
Mechanical Requirements
Ads may be submitted in Illustrator, EPS, TIFF, or
Photoshop files (minimum 300 DPI, with ¼” margin, ¼”
bleed, and ¼” bleed) to [email protected]
VII. Lodging
All hotel reservations should be made directly with
the Gaylord National Resort & Convention Center. To
reserve lodging:
1) Telephone +1.877.382.7299 and refer to
the group name 2014 National Institute on
Minority Health and Health Disparities Grantees’
Conference to receive discounted rate; or
2) Online registration at www.ismhhd.com (click on
link for Venue).
A deposit equal to one (1) night room and tax will be
charged at the time a guest makes a room reservation,
and upon check-in, will be applied towards the guest’s
bill. Deposits paid by guests are refundable if notice
is received by the Hotel at least three (3) working days
PRIOR to arrival and a cancellation number is obtained.
VIII. Air Travel
Ronald Regan Washington National Airport (DCA)
Hotel Direction: 8 miles W
Estimated Taxi Fare: $25 (one way)
Airport Shuttle Service, reservation required, fee: $18
(one way) +1 301 965 2081
SuperShuttle fee: $19 (one way)
Washington Dulles International Airport (IAD)
Hotel Direction: 35 miles W
Estimated Taxi Fare $70 (one way)
SuperShuttle fee: $44 (one way)
Baltimore/Washington International Thurgood
Marshall Airport (BWI)
Hotel Direction: 42 miles N
Estimated Taxi Fare: $70 (one way)
SuperShuttle fee: $45 (one way)
IX. Ground Transportation
Bus Station
Franklin St & S Pitt St Station - 3.8 miles NW
Subway Station
Braddock Road Station - 4.8 miles NW
Branch Ave Metro - 8 miles NW
Train Station
Amtrak Station ALX - 5.6 miles NW
Car Rental
A wide range of rental car companies is available at the
airport. Additionally, Hertz is located conveniently on
property. Phone +1 301 567 4160.
For more information on getting to the venue, visit the
Symposium Travel and Lodging page via
http://www.ismhhd.com/travelandlodging.html.
X. Parking
Valet parking service is available on a first come
first served basis (spaces are limited). Attendees are
responsible for any parking fees incurred as a result of
this symposium. Valet charges will be applied to your
guest folio.
Contact the hotel directly at +1.301.965.4000 to inquire
about parking fees and additional parking options.
XI. Special Needs
If you have a disability and require special
accommodations to fully participate, please contact
the hotel guest services at +1.301.965.4000 prior to the
Conference to make arrangements.
Conference Secretariat | 1513 East Cleveland Avenue, Building 100-B, Suite 202, Atlanta, GA 30344 | Tel: 404.559.6191 | Fax: 404.559.6198 | www.ismhhd.com | [email protected]
rev. 08/05/2014