3 February 2015 - public

28 January 2015
To: Members of the Council
A meeting of ARLESEY TOWN COUNCIL will be held in the Village Hall, Arlesey on
Tuesday 3 February 2015 at 7.00pm.
All Members of the Town Council are hereby summoned to attend for the purpose of
considering and resolving the business to be transacted.
Mrs Elsie Hare
Town Clerk
AGENDA
1
APOLOGIES FOR ABSENCE
2
DECLARATIONS OF INTEREST
To receive declarations of interest from members
(Members of the Council are invited to disclose any personal or personal and
pecuniary interests they may have in any items on the agenda for this meeting in
accordance with the Council’s Code of Conduct for Members)
3
CHAIRMAN’S ANNOUNCEMENTS
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
4
CBC Press Release – 84 year old council volunteer shortlisted twice at
prestigious national award
CBC Press Release – For safety’s sake, take a break
Central Bedfordshire’s Youth Parliament Manifesto Launch Event – Monday
23 March 2015
CPRE – Bedfordshire Matters – Winter 2014-15
CBC Press Release – Council scores highly for adoption times
Correspondence – important changes to reporting Highway issues to Central
Bedfordshire Council
CBC Press Release – Free flu jab for carers
Correspondence received from Madeleine Letowska and Emma Tracey
WW1 GARDEN OF REMEMBRANCE
Town Council meeting – 3 February 2015
1
A representative from the Royal British Legion will present details of a proposal for a
WW1 Garden of Remembrance.
5
PUBLIC PARTICIPATION
6
MINUTES OF PREVIOUS MEETINGS
(a)
To receive and approve the minutes of the Town Council meeting held on 6
January 2015 and to approve them as a correct record of proceedings. (attached)
(b)
To receive and approve the minutes of the Extraordinary Meeting held on 20
January 2015 and to approve them as a correct record of proceedings.
(attached)
7
MATTERS ARISING
8
OUTCOME OF COMPLAINT AGAINST ARLESEY TOWN COUNCIL REGARDING
ELECTION OF CHAIRMAN AND VICE CHAIRMAN
A Statement from the Monitoring Officer, Central Bedfordshire Council
9
BEDFORDSHIRE POLICE
To receive the monthly Crime Report from Bedfordshire Police
10
REPORTS FROM CENTRAL BEDFORDSHIRE COUNCIL REPRESENTATIVES
To receive reports from Ward Councillors
11
SCHOOL/NURSERY GOVERNOR REPORTS
Members to receive school/nursery governor reports
12
FINANCE
(a)
Income and Expenditure – October 2014
To receive for approval a copy of the detailed report of the Income and
Expenditure for October 2014 – month 7
(please bring your copy which was attached to 2 December 2014 Town
Council agenda)
(b)
Income and Expenditure – November 2014
To receive for approval a copy of the detailed report of the Income and
Expenditure for November 2014 – month 8
(please bring your copy which was attached to 6 January 2015 Town
Council agenda)
(c)
Income and Expenditure – December 2014
To receive for approval a copy of the detailed report of the Income and
Expenditure for December 2014 – month 9
(attached)
(d)
Petty Cash – December 2014
To receive for approval copies of the petty cash details for the Resource
Centre and Town Council for December 2014 – month 9
(attached)
(f)
Extra Hours to Cover Sick Leave
Members to consider payment for extra hours worked by the Assistant Clerk
to cover for the sick leave of the Clerk
Town Council meeting – 3 February 2015
2
(g)
Street Lighting Repairs
(i)
To approve the quotation for £450 plus VAT to replace a faulty
lantern on A1 lighting column in Church End as recommended by the
Environmental Committee meeting held on 20 January 2015 –
(minute number 324 (b)
(ii)
(h)
13
A quotation for £340 plus VAT has been received for a street lighting
repair to column A4 in High Street to replace a burnt out lantern
Resource Centre Charges
To approve the fax charge is reduced to 50p per page and the internet
charge is free for the first hour and then £1 for every 30 minutes as
recommended by the General Purpose and Finance Committee meeting held
on 20 January 2015 – minute 396.
FOOTPATH 1
An update from Cllr West regarding remedial work to be carried out on footpath 1
14
ACRE WOOD DAY NURSERY
To receive a report from Cllr West regarding a complaint received from Acre Wood
Day Nursery.
(attached)
15
MONTHLY OPERATIONAL PLAYGROUND INSPECTION REPORT
To receive the monthly Operational Playground Inspection Report.
16
(attached)
WW1 GARDEN OF REMEMBRANCE
To approve the creation of a WW1 Garden of Remembrance at the cemetery as
recommended by the Property Committee meeting held on 20 January 2015 – minute
number 392 (b) 2.
17
ALLOTMENTS
To approve that the grounds staff compost garden rubbish at the Stotfold Road
allotment site and a chipper is hired when needed once the grounds staff have
attended a training course as recommended by the Property Committee meeting held
on 20 January 2015 – minute number 393 (b).
18
CHRISTMAS LIGHTS
To approve that a working party is set up to look at the costs and feasibility of having
Christmas lights in the village as recommended by the General Purpose and Finance
Committee meeting held on 20 January 2015 – minute 397.
19
WEST DRIVE
Cllr Clapham to give an update on West Drive S106 money.
20
TRANSFER OF PUBLIC OPEN SPACE AT ST JOHN’S ROAD ARLESEY
Correspondence received regarding the transfer of public open space at St John’s
Road, Arlesey
(attached)
21
NEIGHBOURHOOD PLAN
Monthly update on the Neighbourhood Plan
Town Council meeting – 3 February 2015
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22
INTERNAL AUDITOR
Au update from the Chairman regarding an internal auditor
23
HOW TO SHORTEN MEETINGS
To consider how to shorten meetings
24
FREEDOM OF INFORMATION
To consider a complaint received from a resident with regards to a FOI request
25
MITIGATING RISKS OF STAFF ABSENCES
To consider mitigating the risks of staff absences.
26
AGENDA ITEMS
To consider the of influence of the Chairman
27
28
RESOURCE CENTRE
(a)
A proposal from Cllr Auburn regarding waste collection at the Community
Centre
(b)
To consider cover for Saturdays in the Resource Centre
STANDING ORDERS
A proposal by Cllr Auburn to amend Standing Orders to allow a second public
participation.
29
MINUTES FROM COMMITTEES
To receive minutes from the following Committees:
Environmental Committee – 20 January 2015
Property Committee – 20 January 2015
GP & Finance Committee – 20 January 2015
30
(attached to this agenda)
(attached to this agenda)
(attached to this agenda)
QUESTIONS TO THE CHAIRMAN
Questions to the Chairman from Members
31
REPRESENTATIVES’ REPORTS
Representatives of outside bodies will present their reports to the meeting.
32
EXEMPT
Update on annual leave calculation
To resolve to exclude the public and press from the meeting under the Local
Government Act 1972 Schedule 12a exempt information
Town Council meeting – 3 February 2015
4