Exhibitor Manual | Guide de l’exposant Fourth edition of: | Quatrième édition de : Yes Women Can! Au féminin pluriel! Sunday, April 19, 2015 | le dimanche 19 avril 2015 Un A biennial évènement event hosted biennale by organisé THE R EVIE W p ar THE R EVIE W CENTRE COMMUNAUTAIRE DE VANKLEEK HILL COMMUNITY CENTRE 36 MILL , VANKLEEK HILL Une initiative communautaire primée du journal THE REVIEW Au service des communautés de l’Est ontarien et de l’Ouest québécois depuis 1893. An award-winning community initiative of THE REVIEW Serving the communities of Eastern Ontario and Western Quebec since 1893. Reserve your booth/ réservez votre kiosque! Sharon Graves-MacRae ([email protected]) | Shirley Shuberynski ([email protected]) The Review, 76 Main E., Vankleek Hill, ON K0B 1R0 613-678-3327 | Toll-free/Sans frais: 1-877-678-3327 Fax/Télécopieur: 613-937-2591 | [email protected] www.yeswomencan.ca Included with your booth: • One 10 x 10 foot booth with one 2 x 6 foot banquet table, which has been fully dressed in a tablecloth and skirt and two chairs in an elegantly prepared environment. If you require additional furniture (tables, chairs, table dressing, our rental company can help. We will supply you with the contact information). • Corner booths are in limited supply, so please register early to request a preferred location. We know the planning involved in a show. We’re ready for anything! • Electricity at your booth. • Wireless internet connection at every booth. • A prime market audience of approximately 2,000 women of all ages and demographics. • On www.yeswomencan.ca your company name will be listed with a hotlink to your company website. • One business card colour advertisement in our bilingual pre-event magazine. Yes, Women Can!, magazine has a distribution of 12,000 copies across Eastern Ontario and Western Quebec. Each show visitor receives a magazine. • Overnight security. • Day-of or next-day takedown of exhibits. Please indicate your choice as either Sunday, April 19 or Monday, April 20 (9 a.m. until 1 p.m.). • Exhibitors are entitled to bring products or merchandise to sell. * NO ATM Machine will be available on-site. We recommend you bring your own portable Debit Machine for transactions. All of this for as little as $425.00 for a regular booth ($485.00 for a corner booth) All our efforts are aimed at increasing your company’s profile! Help us to present an organized event! • Exhibitor set-up takes place on Friday, April 17, 2015 between 1 p.m. and 4 p.m., and on Saturday, April 18, 2015 between 9 a.m. and 9 p.m. NO SET-UP ON SHOW DAY, please. • We will assume that any exhibits that have not been fully installed by 9 p.m. on April 18, mean that an exhibitor will not be attending the show and the space will be reclaimed for our use. • Please provide at least two people per booth so that you are able to interact with visitors. We will provide two passes for people working at your booth. Please advise us if you will be having a raffle or draw so that we may announce winners at the end of the show. • A non-refundable deposit of $99 (cash, cheque or credit card) is required with your registration form. Cheques should be addressed to ‘The Review’. The balance owing on your kiosk rental is due January 30, 2015 and is non-refundable. • Confirmation that you have $2 million in comprehensive general liability insurance. • Please complete the attached registration and insurance form. Important Dates January 1, 2015 •Tickets go on sale for Yes, Women Can! January 30, 2015 • Is the deadline to book and to pay for the complete cost of renting a booth at Yes Women Can! • Is the deadline to provide proof of insurance, for all exhibitors. • Is the deadline for advertising in the Yes Women Can Magazine! Week of March 11, 2015 • We begin distribution of 12,000 copies of Yes, Women Can!, Magazine. March 31, 2015 • All admission tickets purchased before this date will be part of our early bird prize draw. Exhibitor Registration Fees: Your regular booth $425.00 HST included Sell 5 tickets to Yes, Women Can > save $100 Your corner booth $485.00 HST included Sell 5 tickets to Yes, Women Can > save $100 Restaurant regular booth $525.00 HST included Sell 5 tickets to Yes, Women Can > save $100 Every exhibitor who attends Yes, Women Can will be given 5 tickets to sell. Sell your tickets to reduce your costs! Preferred customers or friends can purchase tickets directly from you. Remember Give your tickets away or sell them to offset the cost of your rental cost. 5 tickets x $20/each = $100 savings www.yeswomencan.ca April 17, 2015 • Early exhibitor set-up between 1 p.m. and 4 p.m. April 19, 2015 • The event officially opens at 10 a.m. All exhibitors who attend this event are required to be present, or have staff present at their booths between 10 a.m., and 5 p.m. • Exhibitors can dismantle their booths between 5 p.m. and 8 p.m. April 18, 2015 • Exhibitor set-up between 9 a.m. and 9 p.m. April 20, 2015 • Exhibits can be dismantled between 9 a.m. and 1 p.m. Exhibitor Registration | Inscription des exposants Company name/ Nom de l’entreprise:_______________________________________________________________ Company Representative/Représentant(e) de l’entreprise:______________________________________________ Additional Representative(s) who will work at your booth (optional)/ Représentant(es) additionnel(les) à votre kiosque (optionnel): (1)______________________________________________________________________________________ (2)______________________________________________________________________________________ Address/ Address:__________________________________________________________________________ Email/Courriel:___________________________________________________ Phone/Tél.:___________________________________ Fax/Téléc.: __________________________________ Website/Site Web:_________________________________________________ * NO ATM Machine will be available on-site. We recommend you bring your own portable Debit Machine for transactions. / * Il n’y aura AUCUN GUICHET AUTOMATIQUE sur le site. Nous vous recommandons d’apporter votre propre machine à debit portable pour les transactions. Please check your preference (HST included)/Veuillez cocher votre préférence (TVH comprise) : One regular booth for / Un kiosque régulier à 425$:_____ Double booth for / Un kiosque double à 765$:_____ Restaurant booth for / Un kiosque de restaurant à 525$:_____ One corner booth for / Un kiosque de coin à $485.00:_____ When will you take down your display? / Quand allez-vous démonter votre exposition? Sunday, April 19, 2015 between 5 p.m., and 8 p.m. le dimanche 19 avril 2015 entre 17 h et 20 h _____ or/ou Monday, April 20, 2015, between 9 a.m. and 1 p.m. Le Lundi 20 avril 2015 entre 9 h et 13 h _____ My non-refundable deposit of $99 has been made to The Review and is attached to this form: Mon dépôt de 99 $ non -remboursable a été fait à The Review et est joint à ce formulaire : Yes/Oui No/Non * Remaining booth rental fees are due in full by January 30, 2015. Booth rental fees are not refundable. * Le solde des frais de location d’un kiosque doit etre paye d’ici le 30 janvier, 2015. Les frais de location ne sont pas remboursables. • Exhibitors are not allowed to share their booth with other companies, unless they have been pre-approved by Yes, Women Can! representatives within your initial application. • Exhibitors are responsible for the rented materials at their booth (i.e., the tablecloth, skirt and draping) and they are prohibited from using nails, tape or glue on any of these rented products. • It is strictly forbidden to remove the preinstalled drapery from your booth. • Any additional furniture that you bring must fit within the confines of your booth and organizers reserve the right to have you remove pieces that are deemed too large or inappropriate for the booth. • Exhibitors are responsible for ensuring that their booth is kept clean at all times and that empty boxes are kept stored out of sight. At no time may the exhibitor obstruct the alleys or entryways with products or furniture in their booth. ___________________________________ • Les exposants ne sont pas autorisés à partager leur kiosque avec d’autres entreprises, à moins d’avoir été préapprouvés par les représentants d’Au féminin pluriel! lors de l’inscription initiale. • Les exposants sont responsables des matériaux loués qui se trouvent dans leur kiosque (p. ex. nappe, jupe et rideaux) et il leur est interdit d’utiliser des clous, du rubans adhésifs ou de la colle sur les surfaces louées. • Il est strictement interdit d’enlever les rideaux pré-installés de votre kiosque. • Tout meuble additionnel que vous apporterez doit demeurer à l’intérieur des limites de votre kiosque et les organisateurs se réservent le droit d’enlever les pièces jugées trop grosses ou inappropriées pour le kiosque. • Les exposants sont responsables de la propreté de leur kiosque en tout temps; les boîtes vides doivent être rangées hors de vue. L’exposant ne peut obstruer les allées ou les entrées avec ses produits ou meubles. Exhibitor/ Exhibitor Sub-Contractor Insurance Information 2015 Yes, Women Can! / Au 2015 Feminin Puriel! Mandatory Insurance Requirements are as follows: Exhibitor: As per your signed Application for Booth Space, a minium of $2 million dollars of insurance coverage is necessary to exhibit at the Yes Women Can! Au Feminin Pluriel! events. Proof of coverage is required in the form of a signature, name of insurance company and policy number as indicated at the bottom of this form. Insurance policies must include the following clauses: • $2,000,000.00 Comprehensive General Liability • Yes Women Can! Au Feminin Pluriel! Or Vankleek Hill Community Centre named additional insured • Cross Liability Clause Conformation of exhibitor insurance: This Exhibitor confirms that the below signed exhibiting company at the Yes Women Can! Au Feminin Pluriel! Event caries the requires insurance of $2,000,000.00 2015 Yes, Women Can! / Au 2015 Feminin Puriel! The deadline for Insurance form Submissions is January 30, 2015 Insurance Company: Exhibit Company: Your Name: Your Signature: Policy No.: Booth No.: Please complete the following only if applicable: SUB-CONTACTOR: Exhibits using independent sub-contractors to deliver, install, mantle and dismantle their booths must ensure these contractors have adequate insurance coverage also. Please complete the following information if applicable. Name of Contractor: Their Insurance Company: Their Policy No.: Please include this insurance form with your registration which is due by January 30, 2015.
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