Application steps (pdf)

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Admissions to Master’s programmes – Field of Science and Technology
Application steps and applicant’s guide to the online application system
Registration for the online application system
Filling in the application form
Delivering the application to the university
Monitoring your application status
If your contact information changes during the process
Registration for the online application system
Aalto University’s application system can be found from https://apply.aalto.fi. You need to create a user
account for the application system in order to be able to fill in an application form.
1. Register as a user of the application service by using Create a local user account.
- Give an e-mail address that is only in your personal use.
- The Admission Services uses e-mail to contact you during the selection process. It is very
important that you give an e-mail address that is valid through the entire selection
process.
- Do not write anything else on the fields except what is asked. The information you give
will be printed on the letter of acceptance exactly the way you write it on the
registration form.
- Please make sure that you write nothing but your address on the address field. Please
give your name using capital initials, as Firstname Lastname. Do not use CAPS LOCK or
any other than Latin letters (for example do not use русский or中国).
Aalto University’s internal users
If you have Aalto University’s WebLogin account, log in and enter your contact information in the
User details view of the application system (System > User details). Otherwise your contact
information will not show on your application form. You can move on to “Filling in the
application form”.
2. After you have filled in the registration form, a confirmation e-mail is sent to your e-mail address.
Activate your user account by clicking the link on the confirmation e-mail. The e-mail address you
have given on the registration form will become your user name.
The online application form is available during the application period, from 15 December 2014,
9 am (GMT + 2 hours) until 30 January 2015, 3.00 pm (GMT + 2:00). After the application
period has ended, registered applicants can follow the processing of their application but they
cannot modify their application.
Aalto University
Admission Services
Postal address
P.O. Box 11110
FI-00076 AALTO
Visiting address
Otakaari 1, FI-02150
Espoo, Finland
Tel +358 50 361 6430
aalto.fi/en/ studies
[email protected]
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Filling in the application form
You can find the forms from the system navigation by selecting Fill in application form → Master’s
Programmes → Science and Technology → Application for Master’s Degree Programmes 2015 (Science
and Technology).
3. Fill in the online application form and follow the instructions to submit it. The admission
requirements are explained at http://www.aalto.fi/en/studies/admissions/tech/masters_degree/
- On the application form you will be asked about your target programme(s), personal
contact information and your educational background.
- Follow the instructions on the application form. By clicking the
symbol you will get
more information about a specific question.
- Please note that you can apply only for the programmes you are eligible for. If it is stated
on the programme name “Only in Finnish” you can apply for it only if you fulfill the
language requirements for Finnish language.
- Motivation letter is part of the application form: you can prepare it in advance (max.
4000 characters) and copy-paste it directly to the online form.
- Your session will expire in 120 minutes if you don’t keep it active. Unsaved data will be
lost.
- You can save your application form and return to modify it before submitting it.
- Once you have completed the application form, click the Save button.
4. When you are ready to submit your application, click the Submit button on the Case details page.
The application must be submitted in the system before the application deadline 30 January 2015 at
3.00 pm (GMT +2:00).
5. After you have submitted your application in the online application system, you have to print the
cover letter for your application documents. You can do this on the Case details tab by downloading
the cover letter as pdf file (see picture 1).
You cannot print the cover letter before the application form has been submitted!
Aalto University
Admission Services
Postal address
P.O. Box 11110
FI-00076 AALTO
Visiting address
Otakaari 1, FI-02150
Espoo, Finland
Tel +358 50 361 6430
aalto.fi/en/ studies
[email protected]
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Picture 1: Download the cover letter
In some internet browsers you must first save the downloaded pdf file to your computer (right click
pdf icon -> Save as) and open it from there before printing.
Delivering the application to the university
6. Sign the printed cover letter and send it with all necessary enclosures to:
Aalto University
Admission Services
P.O.Box 11110
FI-00076 AALTO
Finland
Aalto University
Admission Services
Postal address
P.O. Box 11110
FI-00076 AALTO
Visiting address
Otakaari 1, FI-02150
Espoo, Finland
Tel +358 50 361 6430
aalto.fi/en/ studies
[email protected]
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If you use courier service (DHL, UPS, FedEx etc.), you need to give the street address:
Aalto University
Admission Services
Otakaari 1
FI-02150 ESPOO
FINLAND
(tel. +358 50 361 6430)
The list of required documents and instructions how to deliver them can be found
from http://www.aalto.fi/en/studies/admissions/tech/masters_degree/required_application_docum
ents/
The cover letter and all enclosures must be received by the Admission Services no later than 30
January 2015 at 3.00 pm (GMT + 2:00). Late applications will not be considered.
Monitoring your application status
7. Once your application has been received by the Admission Services you will receive an e-mail
notification. The Admission Services checks the application and only eligible applications will be sent
to the academic evaluation in the programmes. For more information about the admission process,
please see the website http://www.aalto.fi/en/studies/admissions/tech/masters_degree/. If your
application is incomplete, you will be notified about it by e-mail.
8. You are yourself responsible for checking the status of your application and making sure that all
required documents are delivered as requested by the given deadline. If you notice that some
documents are missing from your application, you need to deliver them by the given deadline. You
can monitor the status of your application at all times in the online application system. You can
access the Case details page by logging into the system, selecting Follow your case from the
navigation tree and then clicking on the document icon (picture 2). On the Case details page, open
the Monitoring application process page. You can access the Monitoring application process page
also by clicking the icon on the Summary page (see picture 3).
Aalto University
Admission Services
Postal address
P.O. Box 11110
FI-00076 AALTO
Visiting address
Otakaari 1, FI-02150
Espoo, Finland
Tel +358 50 361 6430
aalto.fi/en/ studies
[email protected]
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Picture 2: Accessing your Case details
9. On the Summary Page (see picture 3) you can see all of your applications at a glance. The
applications which have been submitted in the system are listed under the heading Sent
applications. Please note that the application can only be processed after it has been submitted in
the online application system and the signed cover letter and the required enclosures have been
received by the Admission Services.
10. During the selection process, the Admission Services is unfortunately not able to answer questions
about the arrival of documents or comment on individual applications or their position. Use the
online application system to monitor the status of your application. The application deadlines and
information on publishing the results is available on the university
website http://www.aalto.fi/en/studies/admissions/tech/masters_degree/.
Aalto University
Admission Services
Postal address
P.O. Box 11110
FI-00076 AALTO
Visiting address
Otakaari 1, FI-02150
Espoo, Finland
Tel +358 50 361 6430
aalto.fi/en/ studies
[email protected]
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Picture 3: Summary page
If your contact information changes during the process
11. If your contact information changes during application period or the selection process, you are
responsible for updating it in the online application system. You can update your information by
logging in to the application system and selecting User details from the navigation tree on the left or
by clicking the “You can update your contact information under User details” link on the Summary
page (see picture 3). You must confirm the changes with your password. Please note that if you
change your e-mail address, your username will remain the same (i.e. the e-mail address you used
when registering).
12. Please make sure that you keep your contact information updated during the whole process, also
after the end of the application period. The Admission Services sends e-mail updates to the address
you have given on the registration form. An official letter of acceptance is sent to accepted students
to the address that is available in the user details.
Aalto University
Admission Services
Postal address
P.O. Box 11110
FI-00076 AALTO
Visiting address
Otakaari 1, FI-02150
Espoo, Finland
Tel +358 50 361 6430
aalto.fi/en/ studies
[email protected]