Delegate Handbook

Jan. 30th – Feb. 22nd
Delegate Handbook
Table of Contents
Welcoming Notes
Letter from the Secretary-General
The Conference
Honorary Speaker
Conference Schedule
Committee Room Assignments
Delegate Conduct
9 - 12
GatorMUN Parliamentary Procedure
Useful Phrases
Best Delegate Summer Program
Offered Vouchers and Deals
Letter from the Secretary General
Dear Advisors and Delegates,
I have the honor and privilege as this year’s Secretary General to invite you to the twelfth annual
Gator Model United Nations conference. GatorMUN XII will be held on the beautiful campus of the
University of Florida and shall run from January 30th to February 1st, 2015. GatorMUN is one of the
largest conferences held in the region and is designed to provide delegates with an engaging and
educational interaction with current and historical events, issues, scenarios, and policy making bodies.
GatorMUN strives to provide the best possible opportunities for delegates to develop their public
speaking, writing, cooperative, and problem solving skills. We aim to foster innovative and informed
debate that allows delegates to showcase their knowledge, logic, and ingenuity when faced with difficult
problems and crises.
An integral part of GatorMUN’s history of success and growth is our staff, who put on some of the
best Model UN committees I have ever had the pleasure of being a part of. Our staff of over 80 Model
UN addicts, most of whom are members of the University of Florida’s Model United Nations team, are
dedicated to continuing to provide the high level of both debate and fun GatorMUN is known for. My
Secretariat, the Directors, and rest of the staff spend countless hours preparing, researching, and planning
the committees and logistics that get put into action at GatorMUN. None of that would matter though if
it wasn’t for the delegates who bring their dedication, enthusiasm, and intellectual rigor into every
committee session here at GatorMUN. As a two time Director at past GatorMUN’s I can assure you that
seeing the delegates take our ideas and topics to another level is the most rewarding part of the job.
This will be that first time in quite a long time that GatorMUN will not be taking place in the J.
Wayne Reitz Union due to the ongoing construction, we will have more information on where
everything will be taking place on a later date and that information will be shared with you as soon as
possible. As those who attended GatorMUN last year might remember we held our crisis committees in
Matherly on the opposite side of UF’s campus from the Reitz. Moving out of the Reitz Union will allow
us to keep all the components of the conference closer together and thus help the conference run
I hope that I have convinced you that GatorMUN XII is a conference worth attending and I encourage
you to browse our website for further information about this year’s committees and registration info.
Please do not hesitate to contact myself or the Secretariat at [email protected] with any questions
you might have. I look forward to hopefully seeing all of you that have made it this deep into my letter in
January at GatorMUN XII.
Kevin Bowie
Honorary Speaker Michael E. Thurston
Michael Thurston most recently served in
Afghanistan, where he was the Political Advisor and
Senior Civilian Representative to the Special
Operations Joint Task Force, the largest single
combat command with countrywide responsibility.
His assignment required close coordination within
the USG interagency, with host government
ministries, NATO civilian and military leadership,
and regular contact with the international community.
Prior to his service in Afghanistan, he led the
Embassy in Burma as the Charge d’Affaires
to 2012). As the chief of mission, he
welcomed then
Secretary of State Hillary Clinton on her visit to Burma, the first by a Secretary of State since
John Foster Dulles in 1955. He has also served as the Consul General in Melbourne, Australia
(2008-2011), and before that he was the Team Leader of the Diyala Province, Iraq,
Embedded Provincial Reconstruction Team (2007-2008). He and his team helped improve
local democratic institutions and economic conditions throughout Diyala Province.
He has also had assignments as the Deputy Chief of Mission in Kigali, Rwanda (2005- 2007),
and as Consul General in Durban, South Africa (2002-2005). In both of those postings he
worked closely with U.S. development programs that saw significant improvement in
HIV/AIDS healthcare delivery. He has also served in Auckland, New Zealand; Addis Ababa,
Ethiopia; Colombo, Sri Lanka; and Mexico City. He has held Washington assignments as a
Staff Assistant to an Assistant Secretary and as an analyst in the Office of Strategic
Proliferation Affairs.
Mr. Thurston is a graduate of the University of Washington in Seattle with a BA in
philosophy and a JD from the University Of Washington School Of Law. He worked as a
Deputy Prosecuting Attorney in Seattle before joining the Foreign Service in 1988.
Conference Schedule
Friday, Jan. 30th, 2015:
4:00pm-6:00pm: Registration
5:15pm - 5:30pm: Assembly Training
5:30pm -5:45pm: Crisis Training
6:00pm-7:00pm: Opening Ceremonies (Turlington L007)
7:00pm-10:00pm: Committee Session 1
7:30pm: Advisor Meeting
Saturday, Jan. 31st, 2015:
8:30am-12:00pm: Committee Session 2
9:00am: Advisor Meeting
12:00pm-1:30pm: Lunch
1:30pm-5:00pm: Committee Session 3
2:00pm: Advisor Meeting
5:00pm-7:00pm: Dinner
7:00pm-9:30pm: Committee Session 4
7:30pm: Advisor Meeting
9:30pm-10:00pm: Break
10:00pm-12:00am: Evening Event
Sunday, Feb. 1st, 2015:
9:00am- 11:30am Committee Session 5
9:30 am: Advisor Meeting
11:30am-1:00pm Lunch
1:00pm- 2:30pm Committee Session 6
3:00pm- 4:00pm Closing Ceremonies (Turlington L007)
Committee Room Assignments
Assembly Committees:
European Union
Turlington 1105
General Assembly First Committee
Turlington 2318
General Assembly Third Committee
Turlington 2319
International Atomic Energy Agency
Turlington 2353
North Atlantic Treaty Organization
Turlington 1101
Turlington 2354
UN Commission on the Status of Women
Turlington 2350
United Nations Security Council
Turlington 2306
U.S. House of Representatives
Turlington B310
World Health Organization
Turlington 1315
Crisis Committees:
1910 American Leaders
Turlington 2334
Communist Government of Vietnam 1955
Little Hall 219 (Fri); 237 (Sat/Sun)
Court of King Henry VIII
Turlington 2336
Iroquois Confederacy
Turlington 2328
Journey of Hernán Cortés
Turlington 2349
Mongol Horde
Little Hall 205 (Fri); 223 (Sat/Sun)
Ronal Reagan’s Cabinet
Little Hall 217 (Fri); 235 (Sat/Sun)
Turlington 2346
University of Western Topeka
Turlington 2303
Turlington 2322
Delegate Conduct
Cell Phone and Laptop Use
Delegates are prohibited from laptop use during committee sessions, except during unmoderated
caucuses. Any delegate seen using his or her laptop inappropriately or for non-GatorMUN-related work
will be required to close it for the remainder of the conference. Cell phone use during committee
sessions is also prohibited except in a case of emergency. Delegates are free to use laptops and cell
phones during lunch and dinner breaks.
Dress Code
Delegates shall dress in western business attire for the GatorMUN conference. For young men, dress
pants, a collared shirt, a tie, dress shoes and dress socks is appropriate attire. A suit jacket is preferable,
though not required. For young women, a woman's suit, dress pants, a dress, or a dress skirt; a nice
blouse or button up shirt; and dress shoes is appropriate. Skirts must reach the knee. Undergarments,
the chest, and the shoulders must be appropriately covered. No jeans or sneakers will be permitted.
If any delegate is unable to meet the standards for western business attire for socioeconomic
reasons, the delegate's adviser must contact the Secretariat immediately. Otherwise, any delegate
not dressed in western business attire shall not be allowed to participate in committee session until
dressed appropriately.
For delegates participating in themed crisis committees who choose to wear a costume or elements of a
costume, western business attire must be worn underneath. Committee themed hats, wigs, fake
appendages, and fake animals are allowed. NO WEAPONS OF ANY KIND (EVEN PLASTIC
SWORDS) SHALL BE ALLOWED AS PART OF A COSTUME. If delegates have specific concerns
regarding the dress policy, they should contact the Secretariat at [email protected]
Diplomatic Courtesy
The primary principle of diplomatic protocol is courtesy or decorum. Any delegate or visitor that persists
in an attempt to divert the conference from its educational purposes shall be subject to action from the
Secretariat and may have his/her credentials revoked by the Secretary-General. Harassment of any
kind is explicitly prohibited at GatorMUN, and any delegate who engages in harassing others may be
removed from committee at discretion of the Secretary-General.
Alcohol and Illicit Drug Use
Alcohol and illicit drugs are not permitted at any GatorMUN event. If you are seen possessing and/or
using alcohol/drugs during any part of the weekend, your credentials will be revoked, and your advisor
will be notified so that the appropriate disciplinary actions can be taken by your school.
GatorMUN Parliamentary Procedures
1. The Rules of Procedure
The guidelines found in the following clauses
constitute the official Rules of Procedure of the
GatorMUN XII conference.
2. Officers
The Secretary-General appoints all officers for the
duration of the conference.
3. Language
English shall be the official working language of
the conference. The use of other languages is
permitted if both of the following conditions are
- The Secretariat is given prior notice, and
- An approved translation into English is made
readily available.
4. Credentials
The Secretariat will approve the credentials of
accredited representatives. The Secretary-General
has the right to revoke the credentials of any
delegate at any time during the conference.
5. Official Observer Status
Delegates from groups with Observer status will be
allowed access to any offered committee except the
Security Council. The secretariat has the right to
revoke the credentials of Official Observers at any
time during the conference.
6. Diplomatic Courtesy
The primary principle of diplomatic protocol is
courtesy or decorum. Any delegate or visitor that
persists in an attempt to divert the conference from
its educational purposes shall be subject to action
from the Secretariat and may have his/her
credentials revoked by the Secretary-General.
7. Quorum
A majority of voting members answering to the roll
at each day's first meeting shall constitute a quorum
for that day. This means that half plus one of all
voting members are physically present. Quorum
will be assumed consistent unless questioned
through a Point of Order. Delegates may request to
be noted as "Present" or "Present and Voting." See
Rule 30 for further clarification. Delegates can also
motion to reestablish quorum.
8. Order of Consideration
Each committee shall establish the order of
consideration of Agenda Topics. Amendments to
the Order of Consideration of Topics are
permissible and require a two-thirds vote of the
committee. This motion may be made from the
floor. Debate on Amendments to the Order of
Consideration of Topics is limited to one speaker
for and one speaker against.
9. Powers of the Committee Director
In addition to exercising the powers, which are
stated elsewhere in these Rules of Procedure, the
Director shall:
- Declare sessions opened and closed,
- Direct all discussions in the body,
- Ensure observance of the Rules of Procedure and
provide interpretations of the Rules,
- Repeat questions and announce decisions to the
- Rule on Points of Order and have control over all
proceedings to ensure the smooth functioning of
the body
- Limit the number of speakers and the time
allotted to each speaker,
- Limit the number of times each representative
may speak on a question, and
- Declare necessary recesses.
10. Speakers' List
The Committee Director shall keep a Speakers'
List for setting the Agenda and for each Topic
(not each resolution or amendment). Resolutions
will be debated simultaneously using a singular
Speakers' List. If delegates are absent when they
are called upon to speak, they will lose their
position on the Speakers' List and must be
recognized by the Director to be placed on it
again. A delegate may only be present on the list
once, but may re-enter after he/she has spoken. A
delegate may re-enter the Speaker’s List by
notifying the Director in writing of his/her request.
The Director may request of the body that
delegates wishing to enter the Speaker’s List raise
their placards to be added. Speaker’s Lists must be
established by way of a Motion to Open a
Speaker’s List. At the discretion of the Committee
Director, a Speakers' List may not be used if the
committee has too few members.
11. Motion to Close the Speaker’s List
The Speakers' List may be closed upon a
motion from the floor. Permission to speak
shall be accorded to one speaker for and one
against. A two-thirds majority is required for
passage. The vote will be by placard. The
Committee Director may refuse to entertain a
motion of closing the Speakers' List at their
12. Yields
If a delegate completes a speech within the predesignated Speaking Time limit, the remaining
time may be yielded to another delegation, to
comments on his/her speech from other delegates,
or to questioning by other delegates. When a
delegate yields to questioning, the remaining
Speaking Time begins to elapse only when he/she
responds to the question posed. A delegate
yielding to another delegate must inform the latter
of his or her intentions. There will be no yields
when a time limit has not been set. A delegate who
yields Speaking Time to the committee director
also yields all automatic questioning time and
comments. Yields apply only to substantive
matters and remaining time may only be yielded
13. Motion to Set Speaking Time
This motion from the floor must indicate speaking
Time before any members of the body may speak
on the Speaker’s List. This motion must also
accompany any motion for a Moderated Caucus. In
a Motion to Set Speaking Time for the formal
Speaker’s List, a delegate may also specify a
number of questions or comments to automatically
affix to the Speaking Time. These designated
questions or comments may also have Speaking
Time or Response Time (in the case of a question)
limits, but these are not required. The Director may
rule any Motion to Set Speaking Time dilatory.
This motion requires a simple majority. Any
delegate may make this motion between formal
speakers in an effort to change the Speaking Time.
14. Motion to Suspend the Rules for the
Purpose of a Moderated Caucus
This motion must include four specifications:
-Duration of the Suspension,
- Speaking time,
- Moderator, and
- Reason for the Caucus.
During a moderated caucus, delegates will be
called on to speak by the Committee Director or
other Moderator. Delegates will raise their
placards to be recognized. Delegates must
maintain the same degree of decorum throughout a
Moderated Caucus as in formal debate. This
motion requires a simple majority to pass.
15. Motion to Suspend the Rules for the
Purpose of an Unmoderated Caucus
This motion must include three specifications:
- Duration of the Suspension, and
- Reason for the Caucus.
During an unmoderated caucus, delegates may get
up from their seats and talk amongst themselves.
All discussion must be germane to the Topic being
considered in formal debate. This motion requires
a simple majority to pass.
16. Motion to Table the Topic
If a delegate believes that the flow of debate has
become stagnant, he/she may make this motion.
To Table the Topic is to halt debate on the present
Topic, save the speakers' list and all draft
resolutions, and move on to the next Topic on the
Agenda. The delegate making this motion may
also choose to specify a previously tabled Topic.
This motion requires a two-thirds vote to pass. The
Topic may be returned to at any time by tabling
the present Topic and adding the phrase “for the
purpose of returning to Tabled Topic ____,” to
this motion. If no Topics have been previously
tabled, debate must follow the established Agenda.
This motion is to be used sparingly.
17. Motion to Recess the Meeting
This motion is in order if there is a scheduled
break in debate to be observed. (i.e. Lunch!) This
motion requires a simple majority vote. The
Committee Director may refuse to entertain this
motion at their discretion.
18. Motion to Adjourn the Meeting
This motion is in order at the end of the last
committee session. It signifies the closing of the
committee until next year's conference.
19. Motion to Close Debate
If a delegate believes that no further debate is
necessary to achieve a reasonable solution to the
current Topic of debate, he/she may make this
motion. To Close Debate is to immediately cease
all debate on a Topic and move into voting
procedures. This motion requires two speakers for,
two speakers against, and a two-thirds vote. Upon
passing this motion, no more Draft Resolutions
may be introduced, and no more debate will be
20. Points of Order
Points of Order will only be recognized for the
following items:
- To complain of errors in voting, tabulation, or
- To question incorrect placement on the Speakers'
List, or
- To question a quorum.
A Point of Order may interrupt a speaker if
necessary and it is to be used sparingly.
21. Points of Inquiry
When there is no discussion on the floor, a
delegate may direct a question to the Committee
Director. Any question directed to another
delegate may only be asked immediately after the
delegate has finished speaking on a substantive
matter; delegate that declines to respond to a
question after a formal speech forfeits any further
questioning time. The question must conform to
the following format:
Delegate from Country A raises placard to be
recognized by the Committee Director.
Committee Director: "To what point do you
Country A: "Point of Inquiry."
Committee Director: "State your Point."
Country A: "Will the delegate from
Country B (who must have just concluded a
substantive speech) yield to a question?”
Committee Director: "Will the Delegate
Country B: "I will" or "I will not" (if
not, return to the next business item)
Country A asks their question (it
must not be a rhetorical question.)
Country B may choose to respond or
to decline.
If the Delegate from Country B does not yield to
or chooses not to answer a question from
Country A, then he/she yields all remaining
questioning time to the Committee Director.
22. Points of Personal Privilege
Points of personal privilege are used to request
information or clarification and conduct all other
business of the body except Motions or Points
specifically mentioned in the Rules of Procedure.
**** Please note: The Director may refuse to
recognize Points of Order, Points of Inquiry or
Points of Personal Privilege if the Committee
Director believes the decorum and restraint
inherent in the exercise has been violated, or if
the point is deemed dilatory in nature.
23. Rights of Reply
At the Committee Director's discretion, any
member nation or observer may be granted a
Right of Reply to answer serious insults directed
at the dignity of a country represented. This
procedural motion must be submitted to the
Director in writing. The Director has the
ABSOLUTE AUTHORITY to accept or reject
Rights of Reply, and the decision IS NOT
SUBJECT TO APPEAL. Delegates who feel
they are being treated unfairly may take their
complaint to any member of the Secretariat.
24. Appealing the Decision of the Committee
A delegate may appeal any ruling of the
Committee Director except: those in regard to
the granting of roll-call votes, explanation of
votes, rights of reply, and all other decisions
specifically exempted elsewhere. The appeal
must be submitted to the Director in writing
before any motion for the appeal is made on the
floor. Once the motion to appeal is made, it is
put to an immediate vote. The Director's ruling
shall stand unless overruled by a two-thirds vote.
Upon passing the appeal, the Director will
submit the written appeal submission to any
member of the Secretariat, and the Secretariat
will make the final decision. Delegates should
use extreme caution when appealing the decision
of the Committee Director.
25. Working Papers
All written ideas, regardless of format, must be
referred to in formal debate as “Working Papers” until
they have been submitted and accepted by the
26. Draft Resolutions
Once a Working Paper has been submitted, approved,
distributed, and formally introduced to the body, it
can and will be referred to as a “Draft Resolution.” In
order for a Working Paper to be submitted to the
Committee Director, it must be in correct format and
bear the names of a combination of Sponsors and
Signatories equal to ten (or the number equivalent to
1/3 of Quorum, whichever is less) confirmed
Sponsors and Signatories.
- Sponsors are writers of the Working Paper, and
agree with it in its entirety. They should be able to
vote ‘yes’ for the paper during voting procedure.
- Signatories are interested delegates that are willing
to bring the Working Paper to the floor for debate, but
do not necessarily agree with its contents. There are
no adverse policy ramifications for signatory status on
any Working Paper.
27. Friendly Amendments
Friendly Amendments are any changes to a formally
introduced Draft Resolution that all Sponsors agree to
in writing. The Committee Director will have Friendly
Amendment forms available to all delegates. The
Committee Director must approve the Friendly
Amendment and confirm each Sponsor’s agreement
both verbally and in writing.
28. Unfriendly Amendments
Unfriendly Amendments are any substantive changes
to a formally introduced Draft Resolution that are not
agreed to by all of the Sponsors of the Draft
Resolution. The Committee Director will have
Unfriendly Amendment forms available to all
delegates. In order to introduce an Unfriendly
Amendment, the Unfriendly Amendment must have
ten (or the number equivalent to 1/3 of Quorum,
whichever is less) confirmed signatories. The
Committee Director has the authority to discern
between substantive and non-substantive Unfriendly
amendment proposals.
29. Plagiarism
GatorMUN maintains a zero-tolerance policy in
regards to plagiarism. Delegates found to have used
the ideas of others without properly citing those
individuals, organizations, or documents will have
their credentials revoked for the duration of the
GatorMUN conference. This is a very serious offense.
30. Voting Procedure
As mentioned in Rule Number 19, a Motion to
Close Debate may only pass with a Two-Thirds
Vote. Once this motion passes, and the committee
enters Voting Procedure, no occupants of the
committee room may exit the Committee Room,
and no individual may enter the Committee Room
from the outside. A member of the Dias will secure
all doors.
-No talking, passing notes, or communicating of
any kind with be tolerated during voting procedures.
-Each Draft Resolution will be read to the body
and voted upon in numerical order. Any Proposed
Unfriendly Amendments to each Draft Resolution
will be read to the body and voted upon before the
main body of the Draft Resolution as a whole is put
to a vote.
-Delegates who requested to be noted as "Present
and Voting" are unable to abstain during voting
procedure. Abstentions will not be counted in the
tallying of a majority, except in a Security Council
committee. For example, 5 yes votes, 4 no votes, and
7 abstentions means that the Draft Resolution passes.
-The Committee will adopt draft Resolutions and
Unfriendly Amendments to Draft Resolutions if these
documents pass with a simple majority. Specialized
committees should refer to their background guides
or Committee Directors for information concerning
specific voting procedures.
31. Roll Call Voting
A counted placard vote will be considered sufficient
unless any delegate to the committee motions for a
Role Call Vote. If a Role Call Vote is requested, the
committee must comply. All delegates must vote:
“For,” “Against," “Abstain," or "Pass."
- During a Role Call vote, any delegate may also
answer, “Pass,” which allows this delegate to reserve
his/her vote until the Committee Director has
exhausted the Role. However, once the Committee
Director returns to “Passing” Delegates, they must
vote: “For” or “Against.”
- Unless otherwise specified by the Secretariat, each
Committee may pass as many resolutions as it agrees
are necessary to efficiently address the Topic.
32. Accepting by Acclamation
This motion may be stated when the Committee
Director asks for points or motions. If a Roll Call
Vote is requested, the motion to Accept by
Acclamation is voided. If a delegate believes a draft
resolution will pass without opposition, he or she
may move to accept the draft resolution by
acclamation. The motion passes unless a single
delegate shows opposition. An abstention is not
considered opposition.
33. Voting with Rights
During a Roll Call vote delegates may vote "For with
Rights" or "Against with Rights." Delegates will be
granted 30 second to explain their reasons for voting
for or against a draft resolution. This time will come
after the tabulation of votes.
- Delegates should use this option sparingly. It is
meant for delegates who feel that their vote may
seem off policy despite it being correct. The
acceptance of rights is up to the director's discretion.
If a speaker goes off topic during their allotted time
the director will rule their speech dilatory and move
to the next motion in order
Useful Phrases
Preambulatory Clauses
Bearing in mind...
Being convinced...
Deeply disturbed...
bearing in mind
Guided by…
Keeping in mind...
further with
with concern
with deep concern
with grave concern
Operative Clauses
Calls upon...
its appreciation
its conviction
its regret
its sympathy
its thanks
with appreciation
with approval
its belief
Renews its appeal...
$25 Discount with Discount Code: GATO3
Offered Vouchers and Deals
Bring your nametag and receive a special delegate discount of
10% off final price!
Valid: January 30 - February 1 , 2015
*Limited one per delegate*
Lunch Special: BBQ Chopped Pork
Sandwich with one side and a drink: $6.50
Free drink with a minimum purchase
of $7.99 – See coupon inside folder.