Director Letter and Information (PDF)

Rural Retreat High School
321 E. Buck Ave
276-686-4143/ 276-686-4601 phone & fax
January 30th 2015
Dear Directors,
The VBODA District VII Concert Assessment will be held on March 11th and 12th 2015
(Wednesday & Thursday) at Virginia High School in Bristol, VA. The event will be hosted by
Gary Skeen & Ben Parks. At this time, the event will be a two-day event. Take note, if the event
has less than 20 bands registered at the time of the deadline, this event will become a one day
event on Wednesday, March 11th 2015. Please mark BOTH dates on your calendars. Any
scheduling requests must be handled directly by Kevin English in an email or phone call.
Please go to or the district VII website to
download the following: Directors financial form, the Stage Crew Form, & the Prepared
Selections forms (signed by your principal). Send the 3 forms and payment (checks payable to
“Rural Retreat High School – VBODA District VII Concert Assessment”), to Kevin English,
by Wednesday, February 24th 2015. The mailing address is: VBODA District VII Concert
Assessment, Rural Retreat High School Attn: Kevin English, 321 East Buck Ave. Rural Retreat,
VA 24368. It is necessary to have your registration form by this time to schedule the event. If
your registration form has not been received by this date there is no guarantee of an assessment
time. The bands will be scheduled according the music grade level and group size when
possible. If you should have any problem with transportation or a major scheduling conflict,
every effort will be made to schedule your group as requested. Schedule requests will be made
on a first come, first serve and first pay basis. At this point, assessment times will start at
10:00am on Wednesday and conclude by6:00pm and Thursday at 10:00 a.m. until 7:00. I will
make every effort to have no performance times past 7:00pm as long as this remains a 2 day
event. If the event is one day, then the start time will be approximately 9:30am and the
conclusion will be at approximately 9:00pm.
The non-member fee for NAFME is $121.00 for any director that has not joined this
organization. The Assessment registration fee is $200.00 Make checks payable to: Rural Retreat
High School (and note the check as “VBODA District VII Concert Assessment”). There is also
a $5.00 VMEA event fee per school. These fees cover all expenses of the festival. This includes:
adjudicators' salaries, transportation, lodging, sight-reading music, VMEA per student fee, etc. If
the event has less than 20 bands registered at the time of the deadline, this event will become a
one day event on Wednesday, March 11th 2014 If this becomes a one day event, all registered
groups will be notified by email ASAP. The VMEA fee “per student” will be included in the
registration fee. It is important that we have an accurate number of students per group.
HAS BEEN RECEIVED! If a group cancels after registration payment is made, there will not
be a refund. Please make sure you send a copy of your NAFME card when you mail back your
registration and fee. Please take time to check the status of your “Yearly Participation Fee” per
school. High School fee is $55.00 and Middle School fees are $35.00. This fee must be paid in
order for a group to be scheduled. If you are not sure of your group's status, check the VBDOA
website or contact Bruce Miller ([email protected]) If you have not
paid the Yearly Participation fee, checks are to be made payable to VBODA and sent to: Art
Pittman, VBODA Manual Distribution Manager, Robert Frost Middle School,4101 Picket Rd,
Fairfax, VA 22032. This fee should have been paid by November 1st, 2013.
Guidelines for Assessment/Festival Procedures can be found in the 2014-15 Edition of the
VBODA Administrative Handbook on the It is your responsibility to
review these guidelines. New directors will find this information very helpful. Please make
sure you bring all auxiliary percussion equipment as well as your own sticks and mallets
INCLEMENT WEATHER POLICY: Our district assessment is scheduled during the third
scheduled week(end). If your school has missed 5 (five) or more days of school since the third
week of February 18th you may participate in your District Festival using one of the Weather
Related Options listed in the next section.
District Assessment Weather Related Options:
1. High school bands applying for Virginia Honor Band status must perform their entire festival
program, meeting all standard VBODA festival requirements. There is no option available for
these ensembles.
2. Ensembles scheduled to sight read may select one of the following two options. The option
must be indicated prior to the festival performance.
A. Eliminate the warm-up selection or play it for comments only. The warm-up selection
will not be adjudicated. The two manual selections will be adjudicated and the ensemblewill
sight read and be adjudicated as usual.
B. Perform the warm-up selection and both manual selections for adjudication as usual
and eliminate the sight reading
3. Ensembles scheduled not to sight read (Concert Option I, pg. 28) may select the following
C. Eliminate one of the three prepared manual selections and perform the warm-up and
two prepared selection for adjudication.
Adjudicators for this event are: The stage judges will be: Dr. Christian Zembower Director of
Bands at ETSU, Mr. Michael Hand Director of Bands at Heritage High School in Lynchburg
,VA and Mr. Charlie Herron retired middle school director from Kingsport, TN. Our sight
reading judge is retired band director Pat Mason from Newport, TN.
The schedule of performance times and final information concerning the assessment will be
posted on the District VII website If you need to receive this in the mail
please contact Kevin English at 276-686-4143. If you should have any questions concerning the
event please contact me, Kevin English, at 540-998-9128 My email address
is [email protected]
Kevin A. English
Director of Bands
Rural Retreat Middle & High School
VBODA District VII Concert Assessment Event Chairman
“Joy is not in things it's in us."
~Richard Wagner