Park Heights FY 2015 Request for Proposals

Request for Proposals
Human Services Local Impact Aid for the Park Heights Master Plan
DATE OF ISSUE: 8/28/2014
DEADLINE DATE: 10/3/2014
TABLE OF CONTENTS
INTRODUCTION …………………………………………………………………………………………………………………………………………………..
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PURPOSE OF THIS INVESTMENT………..……………..……………………………………………………………………………………………….. 3 -4
GRANTING PARAMETERS AND PROCESS
GRANT TERMS, APPLICANT ELIGIBILITY, AND KEY DATES……………………………………………………………………………… 4 -5
REVIEW AND SELECTION PROCESS ……………………………………………………………………………………………………………… 5 - 6
KEY PARAMETERS ………………………………………………………………………………………………………………………………………. 7 - 9
HUMAN SERVICE PRIORITIES .…………………………………………………………………………………………………………………….. 9 - 10
TERMS AND CONDITIONS
GENERAL TERMS AND CONDITIONS …………………………………………………………………………………………………………. 10 - 11
APPLICATION SUBMISSION INFORMATION
SUBMISSION REQUIREMENTS ……………………………………………………………………………………………………………………..
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PROPOSAL NARRATIVE …………………………………………………………...………………………………………………………………… 12 - 14
BUDGET INSTRUCTIONS AND PARAMETERS …………….……………………………………………………………………………………
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REFERENCES
Pimlico Area Local Impact Aid:
http://pcdabaltimore.files.wordpress.com/2013/04/final-slots-revenue-spending-plan-fy-13-14-with-appendices.pdf
.
FY15 Family League of Baltimore Request for Proposals – Human Services Local Impact Aid for the Park Heights Master Plan
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INTRODUCTION
Family League of Baltimore City, Inc. (“Family League”), on behalf of the Mayor’s Office of Human Services, is making
competitive grant funding available to local governments, nonprofit organizations, for profit entities, and faith-based
organizations to work in collaborative partnerships to meet the needs of local youth in the Park Heights Master Plan
area. Funding for this RFP has been designated to the Park Heights Master Plan area through legislation that
authorizes the operation of Video Lottery Terminals, or slots, in the State of Maryland. As part of the legislation, a
percentage of slots revenue is to be annually allocated to select communities for local human services programming.
The neighborhoods benefiting from this revenue wish to fund innovative programs though this RFP that meet the
needs of the Park Heights Master Plan area (also known as the Park Heights and Pimlico neighborhoods) youth, by
getting youth physically off the streets and engaged in regular, positive youth development programming.
Please review this Request for Proposals (“RFP”) to learn about funding categories, guidelines, grantee requirements,
submission instructions, proposal review and the funding process. For more information, please visit our website at
www.familyleague.org.
PURPOSE OF THIS INVESTMENT
Video Lottery Terminal – Pimlico Area Local Impact Aid
The Maryland Education Trust Fund – Video Lottery Terminals Legislation (2007 SB 3) designates 5.5 percent of
revenue generated by Video Lottery Terminals (VLT), or slot machines, in Maryland be allocated to the designated
census districts located directly around the area where VLTs are installed or where racetrack facilities are situated.
The funding designated to local communities from VLT revenue is intended to support community and economic
development in the area, described as the “local impact area.” The original legislation made VLT funding available to
local impact areas for a period of 15 years, beginning in Fiscal Year 2012. An amendment to this legislation, made in
2012, extended the period of revenue receipt from 15 years to 20 years. Thus, VLT funding to support human
services programming in local impact communities will be made available to the Park Heights Master Plan area
through 2032. The legislation requires that each receiving jurisdiction develop a strategic spending plan directing the
use of funding in order to have the greatest impact on the local receiving community.
Of the 5.5% of total revenue generated from VLT facilities in Baltimore City, Anne Arundel County and Prince
George’s County, each local community is required by legislation to compose a multi-year spending plan detailing the
community’s priorities and strategies for how VLT revenue will be prioritized and disbursed. To that end, the Park
Heights Master Plan has been designated to receive a total of $3,375,000 in slots revenue for Fiscal Year 2015.
Fifteen percent (15%) of the total revenue allocated to the Local Impact Area is being dedicated to projects in human
development and human services, totaling $506,250 from this fiscal period. The Pimlico Area Local Impact Aid Plan
requires that the human services strategies for which funding is allocated be aligned with the Mayor’s Priority
Outcomes for Baltimore City and be selected in accordance with input received from the local community. For
further reference, the draft plan for the Pimlico Area Local Impact Aid can be found
at:http://pcdabaltimore.files.wordpress.com/2013/04/final-slots-revenue-spending-plan-fy-13-14-withappendices.pdf .
Community Process to Identify the Priorities
During the months of May and June of 2013, the Mayor’s Office of Human Services, in coordination with the
Baltimore City Office of Planning, convened three focus groups, and two meetings with approximately 75 community
members from the Park Heights Community and representatives of both the Pimlico Community Development
Authority and the Park Heights Renaissance. Through a planning and prioritization activity facilitated by consultants
from the Annie E. Casey Foundation, the convened groups of community members and leaders reviewed data
applicable to the Mayor’s Priority Outcomes from both 2005 and 2013. The participants were asked to identify the
FY15 Family League of Baltimore Request for Proposals – Human Services Local Impact Aid for the Park Heights Master Plan
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human services priorities that remain relevant to the local community. Through the community needs identification
process, the group identified an overwhelming need for youth development, with secondary needs in the areas of
mental health and HIV and STI programming in the Park Heights Master Plan area.
The community together defined the scope of this RFP to identify and fund innovative interventions that get
youth, who are regularly seen out in the streets of the local area, physically off the streets and into positive youth
development programming. The community specifically referred to a target youth population of older youth (ages
15-24), who are perceived to be disconnected from the school system and other youth supports. This population may
require non-traditional approaches for engagement. Projects funded through this RFP will have a preference for
youth in the 15-24 age range, however, programs serving youth of any age will be considered for funding.
Four collaborative partnerships have been selected for funding through the two RFPs that were issued in August,
2013 and July, 2014. The partner organizations and the services they are providing in Exhibit A. Through this third
round of funding, Family League and MOHS intend to build upon this network and further strengthen the array of
positive youth development programming for youth residing in the Park Heights and Pimlico communities. The
partner organizations funded in rounds one and two are not eligible for funding through this RFP.
GRANT TERMS, APPLICANT ELIGIBILITY, AND KEY DATES
Grant Terms
Grant Period:
November 1, 2014 –October 31, 2015 (12 months)
Award Amount:
$140,000
Match Requirement:
25% of total project budget through additional community resources in order to produce the
greatest impacts for the Park Heights/Pimlico communities. Proper documentation of
leveraging through letters of support is required for submission.
Number of Awards:
Up to 2
Collaborative Applications
Applications must be comprised of a minimum of two organizations that together submit a single collaborative
application addressing the need for programming that engages at-risk youth, with a preference for serving those
youth between the ages of 15 and 24, during a 12 month grant period.
Organizations meeting the requirements outlined in this RFP must:
• Currently or have a history of operating human services programs targeting youth in the Park Heights Master
Plan area; and
• Enter into a collaborative agreement, with an executed MOU, with other local social service organizations to
leverage a greater degree of resources and produce a greater impact in the area of youth development. If
the collaborative application has a minimum of three organizations, the requirement of a previous or
current history of operating in the Park Heights community may be waived for one organization in the
collaborative partnership.
• Propose an innovative and detailed approach that collectively gets youth off the street and is informed by
the leading best practices and research-based interventions in what works for engaging youth, by
appropriate age groups, who may be disconnected from the school system and other community supports.
FY15 Family League of Baltimore Request for Proposals – Human Services Local Impact Aid for the Park Heights Master Plan
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Provide both long range vision, goals, outputs and outcomes for their program over time, but will also detail
the measurable and visible difference their work will achieve in the Park Heights community within the first
12 months of program operation.
Applicant Eligibility
1) Applicants must:
• Qualify as a nonprofit corporation with 501c(3) status, a for profit corporation, or a public entity; AND,
• Have a minimum 2 year successful track record providing human services in the Park Heights/Pimlico
area (unless one organization is waiving this requirement).
2) Applicants must provide the following Due Diligence documents:
• A Certificate of Good Standing with the State of Maryland (may be obtained by
visiting https://sdatcert1.resiusa.org/certificate_net/)
• An audited financial statement and the associated management letter, if applicable. The audit must
cover the period ending June, 2013 or more recent years.
• Total Annual Operating Budgets for each of the collaborative applicant partners;
• Memorandum of Understanding (or evidence that the legal process is in progress) between the
collaborative partners;
• Proof of appropriate authorization/licensure to provide mental health services and HIV/AIDS testing and
counseling as outlined in COMAR, or proof of outside partnering organizations or leveraged services from
organizations with the appropriate authorization/licensure.
Organizations funded in rounds one and two are not eligible for this funding opportunity.
Community Forums
Family League and MOHS will host two community forums to present this RFP and respond to questions. It is Family
League’s aim to provide as much information and support to potential applicants as possible. While it is not
mandatory to attend the community forum, it is strongly encouraged.
September 10, 2014
3939 Reisterstown Road
st
1 Floor Auditorium
Baltimore, MD 21215
1:00 p.m. – 3:00 p.m.
Questions
September 11, 2014
Family League of Baltimore
nd
2305 N. Charles Street, 2 Floor
Baltimore, MD 21218
5:30 p.m. – 7:30 p.m.
Submit to [email protected] until September 10, 2014
Applicants may submit written questions about the RFP via email to [email protected] Questions may be
submitted until September 10, 2014. All responses to the questions received via email and from the forums will be
compiled and published on the website. Please visit our website for updates.
Application
Submission Deadline: October 3, 2014
It is the responsibility of the applicant to ensure that the application process is completed by the deadline. Late
submissions will not be accepted. Furthermore, Family League reserves the right, in its sole and absolute discretion,
to amend or modify any provision of this RFP or to withdraw this RFP at any time prior to contract award. Family
League shall not be bound by or liable under this RFP and/or any response thereto until a final written contract has
been executed by Family League and the grantee incorporating the terms and conditions of the award.
FY15 Family League of Baltimore Request for Proposals – Human Services Local Impact Aid for the Park Heights Master Plan
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REVIEW AND SELECTION PROCESS
Review Panel
Applications will be reviewed and rated by a panel comprised of Park Heights/Pimlico community members involved
in the development of this RFP and local leaders in Baltimore’s human services field with experience, knowledge, and
expertise in the areas of youth development. Family League and MOHS retain final authority regarding the
proposals selected for funding. A representative from the PCDA board will act in an advisory capacity in this review
process. Family League and MOHS have final authority regarding approval or disapproval of contract awards, and the
conditions under which they are awarded. The selection and subsequent grant award by Family League are final and
not subject to appeal or review.
Review panelist will serve at the invitation of Family League and MOHS. Careful attention to ensure that review
panelists do not have a conflict of interest will be exercised.
Selection Criteria
The following criteria will be used in determining which entities will be awarded grants and become community
partners:
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Compliance with all RFP guidelines and priorities;
An existing or forming collaborative partnership between the organizations that make up the collaborative
applicant that instills confidence that they are well-suited to work together and will be successful in
accomplishing the work outlined in their scope of work;
A demonstrated and strong track record that establishes the organizations’ abilities and capacities to perform
the activities and services described in the proposal; the organizations also demonstrates that they have
experience in implementing and/or scaling up such interventions;
A clear indication that youth voice and experience was involved in the development of the proposal and that
the collaborative applicant has a commitment to including youth voice at all stages of the project.
Clear, compelling and realistic scope of work with clear evidence that demonstrates a quality approach and
justifies the targets, outcomes and service delivery model they propose based on and informed by the past
experience of the collaborative applicant organizations;
A clear and detailed description of the evidence-based ,best practices or promising practices the program
uses or is informed by;
A clear connection to the community priorities and the identified indicators on page 6 of the RFP.
A demonstrated capacity to collect, manage, and utilize participant level and programmatic data, and to
share that data with MOHS and the evaluation partner;
An adequate staffing structure to fulfill the service delivery model described; the staff is adequately
experienced and trained; the collaborative organization demonstrates a commitment to staffing excellence
and opportunities for appropriate professional development in order to provide quality youth programming;
A clear and concise operating budget that reflects transparency, accountability and cost-effective approach
that maximized the funding available and the impacts to be made;
A leveraging portfolio that demonstrates that the collaborating partners are well connected to the breadth of
resources available to serve youth in the greater Baltimore community, particularly tailored to older youth;
leveraging also demonstrates that services and programming to be provided by the applicant is not
duplicated by other local service partners and will contribute to the intended impact of this RFP.
Announcement
Week of October 20, 2014 (subject to change)
FY15 Family League of Baltimore Request for Proposals – Human Services Local Impact Aid for the Park Heights Master Plan
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Funding decisions are expected to be announced on or about the date noted above, but this is subject to change.
Family League will communicate with all applicants in the process if any deviations from the schedule occur.
KEY PARAMETERS
1. High Impact Interventions and Programs
As identified during the community process, both the Mayor’s Office of Human Services and the Park Heights Master
Plan area (also known as the Park Heights and Pimlico neighborhoods) community members in attendance, wish to
see the funding available through this RFP have the greatest impact toward meeting the community’s priority of
getting youth off the streets and engaged in positive youth development. To ensure that the successful applicants
make measurable progress during the 12 month funding period, the following conditions apply:
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Only collaborative applicants with established relationships in the Park Heights/Pimlico neighborhoods
through human services and/or youth development programs are eligible to respond to the RFP. An
established relationship means a minimum 2 years’ experience in operating programs that benefit the
residents of the Park Heights/Pimlico area.
This RFP targets only those organizations with the capacity to manage a grant award of a minimum of
$140,000 during the course of the 12 month grant period. Such capacity will be determined through an
evaluation of the organizations’ past experience in managing a grant of such magnitude, the current and
proposed staffing plans of the organizations, as well as, the percentage the grant would comprise of the total
combined agency budgets.
The RFP does not set a target number of youth to be served under this RFP, but seeks quality, costeffective approaches. It is up to the applicant organizations to determine and justify the number of youth
they propose to serve over the course of the 12 month grant period. The successful applicant should
substantiate the number of clients to be served in a realistic and rational way. The target number of
participants should be justified in the proposal based on the organizations’ past experience and performance
in service delivery.
Overall, Family League and MOHS seek quality programs that maximize the funding available in order to achieve
the intended outcome of getting youth off the streets and into programs that will lead to positive outcomes.
2. Collaborative Approaches Demonstrating Innovation in Youth Development and Informed by Research-based,
Best or Promising Practices.
To ensure that the interventions funded through this RFP achieve the intended high impact outcomes desired by the
community and result in a visible change in the presence of youth on the streets of Park Heights Master Plan area,
the successful applicant will:
• Submit a single proposal through a collaborative effort. The successful applicant will consist of a minimum
of two (2) collaborating agencies that will enter into a formal Memorandum of Understanding (MOU) in
order to carry out the activities described in their scope of work. The purpose of the collaborative proposal is
to leverage, to a greater degree, the organizations already working in the Park Heights/Pimlico
neighborhoods, their knowledge and experience with the community, and resources that already exist to
serve youth. MOHS recognizes that a fully executed MOU may not be possible in the period allotted for
FY15 Family League of Baltimore Request for Proposals – Human Services Local Impact Aid for the Park Heights Master Plan
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response to the RFP. Thus, at the time of application, the successful applicant agencies must be able to
substantiate evidence that the process for establishing a formal MOU between the applicant partners is in
progress. Prior to the issuance of contracts and disbursement of funds, the successful applicants must
produce copies of executed MOUs to MOHS. Contracts will begin on November 1st, 2014, with final
negotiations of contracts slated to occur around October 27, 2014 during which time formal MOUs shall be in
place (this is an anticipated date and subject to change).
Demonstrate that the collaborative applicants have sufficient history and experience in serving the Park
Heights and Pimlico youth population in order to identify innovative approaches appropriate to the
experiences, needs, and barriers faced by the target population. Each applicant organization will need to
detail their history and track record in serving youth in the Park Heights community, such that they have the
knowledge and capacity to scale up or implement programming that will meet the stated outcome. If the
collaborative application has a minimum of three organizations, the requirement of a previous or current
history of operating in the Park Heights community may be waived for one organization in the collaborative
partnership.
Demonstrate that the applicants have meaningfully included the voice, experience, and participation of
the youth to be served in the development of a project model. MOHS, in partnership with the Park Heights
and Pimlico communities, wishes to see a departure from “business as usual” approaches to youth
development. In step with best practices in youth development, youth voice and guidance at every phase of
planning, implementation, operation and evaluation must be a key element to the successful applicants’
approach.
Demonstrate that the proposed approach is informed by research-based, best or promising practices in the
area of youth development. The successful applicant will use appropriate descriptions and citations to
support the merits and track record of the model or program components incorporated in their service
delivery approach. Special attention will be paid to this requirement, recognizing that the target population
for this RFP is largely disconnected and hard-to-reach through traditional models of youth programming. The
successful applicant will demonstrate how implementation and fidelity to the proposed models have been
successful in other communities with similar groups of youth.
3. Achieving Program Sustainability through Program Evaluation and Organizational Capacity Building
The purpose of the VLT funding is to support local efforts that meet the identified community needs. The nature of
this funding provides a unique opportunity to identify quality, replicable programs, capable of producing measurable
impacts and constant gains over the term of VLT funding. To capitalize on a 20 year funding stream for human
services work for the Park Heights community, MOHS, aims to identify, build relationships, and support sustainable
programming that can potentially be built over a period of time with the support of VLT funding and produce reliable
outcomes for Park Heights and Pimlico area youth.
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Using the framework of Results Based Accountability, the successful applicants will provide within their
scope of work a vision statement, goals, outputs, and outcomes over the lifetime of the intervention they
propose. The timeline and phases of implementation are to be determined by the successful applicant, but
should be based on the organizations’ past experience and the experiences of other similar successful
organizations in the field. The program sustainability model should depict how the local community will be
better off during a five-year, ten-year time frame, etc. as deemed appropriate by the service delivery model.
FY15 Family League of Baltimore Request for Proposals – Human Services Local Impact Aid for the Park Heights Master Plan
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The successful applicant will substantiate measurable outcomes to be achieved during the 12-month
funding period. Applicants will be funded using performance-based contracts and thus, the applicant must
substantiate, within reason, the outcomes that will be achieved during the first funding year.
Participation in a formal program evaluation throughout the course of the funding cycle. The successful
applicant will be required by contract to work with the evaluation team selected and retained by MOHS to
establish the metrics and outcomes to be evaluated over the course of the grant. It will be the sole
responsibility of the successful applicant to follow the data collection and tracking procedures established
with the evaluation team during the grant period, though not without reasonable support from the
evaluation team. The purpose of an evaluation is to demonstrate to the community the extent to which the
identified priorities are being addressed, to hold grantees accountable for the program model and metrics
they establish, and to build the evidence base of what works in Baltimore communities and for Baltimore
youth.
Participation in quarterly capacity building to facilitate successful collaborative programming required.
Acknowledging that many organizations are not currently working in direct collaborative partnerships, the
successful applicant organizations will have access to ongoing technical assistance around successful
collaborative program implementation and operation. The details of the capacity building and technical
assistance programming will be determined and developed in collaboration with the successful applicants
once they are selected.
HUMAN SERVICE PRIORITIES
Primary Priority: Youth Development
Community members who participated in the planning sessions for the development of this RFP identified a primary
need for youth development targeting youth between the ages of 15 and 24, sometimes referred to as Opportunity
Youth. The community identified older youth, seen “hanging out,” or generally present in the Park Heights and
Pimlico communities’ streets, as a predominant issue. Through this RFP, community members wish to see innovative
youth development programming conducted in out-of-school settings, engaging hard-to-reach older youth who may
not be connected with school or other services in the community, and provide them with productive “places to be.”
MOHS, through this RFP, also recognizes that youth of all ages in the Park Heights and Pimlico communities are in
need of expanded or improved out-of-school-time activities and programming. Thus, while there is a priority for
programs serving older youth, MOHS will consider proposals that serve youth of all ages in the local community, in
addition to the target group identified during the community planning sessions.
There is no preferred model or program approach for programming. However, the successful applicant will propose a
model to literally get youth off of the streets on a daily basis and engage them in productive and positive youth
development programs that promote healthy lifestyles, responsible choices and build the skills to live productive
lives in their communities.
The RFP requires that respondents define their own specific indicators and outcomes to be achieved through the
success of their interventions. These indicators and outcomes set forth by the successful applicants must be informed
by and address the key issues that exists in the Park Height and Pimlico community. The following community
challenges have been identified:
• School dropout Rate: 7.8%
• High School Students Missing 20+ Days of School: 47.8% annually
• Juvenile Arrest Rate: 215.0 per 1000
• Homicide Rate: 43.7 per 10,000
FY15 Family League of Baltimore Request for Proposals – Human Services Local Impact Aid for the Park Heights Master Plan
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Non-Fatal Shooting Rate: 88.1 per 10,000
Unemployment Rate: 17.5%
Poverty Rate Among Families: 25.9%
Teen Pregnancy Rate: 89.4 per 1,000
Secondary Priority: Mental Health
Within the needs identified by the community, mental health services were also a key priority. Thus, the successful
applicants will also incorporate components that assess and care for the mental health needs of the youth served.
It is essential that any mental health services rendered as part of this RFP are done so by individuals and/or
organizations with appropriate authorization to provide mental health care as outlined by Maryland Regulations (see
COMAR section 10.21: Mental Hygiene Regulations) and the respective professional licensing boards. The Baltimore
Mental Health Systems (BMHS) notes four following indicators to demonstrate the need for mental health services
for Baltimore City youth in Fiscal Year 2012:
• 1 out of 20 (7,761) children have serious emotional impairment.
• 16,220 children/adolescents received public mental health services.
• 81 youth were diverted from institutional Residential Treatment Centers into community-based care.
• 4,666 students in 102 of the City’s 196 public schools received mental health services in prevention and
treatment services.
Secondary Priority: HIV & STIs
Like the attention to mental health needs, the Park Heights and Pimlico communities identified HIV and STI
education, testing, and treatment, as well as care and support for those living with HIV and AIDS as key needs in the
community. Thus, the successful applicants will also incorporate HIV and STI education and support components into
their scope of work in serving youth, which prevents transmission, recognizes and de-stigmatizes safe sex activities
that prevent transmission, as well as promotes and makes testing accessible. Programs that serve youth living with
HIV/AIDS will be adequately staffed and prepared to assist youth with coping and living healthy, safe and productive
lives and help connect youth with the appropriate public health, clinical, and community resources that exist in
Baltimore.
It is essential that testing and counseling in HIV/AIDS rendered as part of this RFP are done so by individuals and/or
organizations with appropriate authorization as outlined by Maryland Regulations (see COMAR section 10.19: Human
Immunodeficiency Virus and Acquired Immunodeficiency Syndrome) and the respective professional licensing
boards.
GENERAL TERMS AND CONDITIONS
Reporting
All grantees must submit quarterly financial and programmatic reports to Family League. This includes, but is not
limited to a narrative detailing progress, data specified in the grantees scope of work, and line item financial
information.
Training, Technical Assistance and Participation in Program Evaluation
FY15 Family League of Baltimore Request for Proposals – Human Services Local Impact Aid for the Park Heights Master Plan
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Grantees will be required to attend training opportunities as identified by Family League and its partners during the
duration of the VLT grant period. Grantees must also participate in any technical assistance proffered by Family
League during the grant period as well as in the program evaluation activities to be developed in consultation with
the successful applicants.
Additionally, grantees may include in their budgets a line item for training opportunities at local, state and regional
conferences or other training venues in topics related to this RFP (youth development, mental health, and HIV/STI).
The purpose of the training should be to provide opportunities for professional development for staff working
directly on the project funded by this RFP and to provide quality interventions and services to youth through the use
of the leading best practices and most recent developments in the topic areas. Training identified by the grantee may
not exceed a total of 2.5% of the total staff budget. (e.g. if the staffing budget is $100,000, no more than $2,500 may
be requested for training opportunities at conferences or other capacity building venues.)
Data Collection
Grantees must have the capacity to collect, manage, and utilize participant level program data through some data
management system, which is maintained and operated by the applicant agencies, and with the proper policies and
procedures in place.
Grant Award
The submission of a proposal does not in any way guarantee an award. Family League is not responsible for any costs
incurred by the applicant organizations related to the preparation of a proposal in response to this RFP. Family
League reserves the right to withdraw an award prior to the execution of a contract with a grantee, at is sole and
absolute discretion. Individual contracts will be awarded to each Grantee organization within the collaborative
partnership. All grantees shall submit to contract requirements as set forth in City, State and Federal laws,
regulations or guidelines. Performance based contracts will be issued to grantees developed in accordance with the
content submitted through the scope of work and other application components. Failure to meet the self-described
benchmarks and outcomes in the contract may result in the cancellation of a contract if Family League does not
believe that the grantee has the capacity to continue with the project as contracted. To evaluate progress, grantees
will submit quarterly financial and programmatic reports to Family League.
Renewal Option
The grant period is for 12 months. Dependent on the subsequent fiscal year’s VLT revenues and each individual
funded program’s performance, renewal of funding for successful and well-poised programs may be possible. Each
renewal program would be required to submit a proposal through a renewal application process to be eligible for
renewal funding through an additional grant period. Renewal funding cannot be guaranteed to any project.
Criminal Background Checks
Grantees must perform national criminal history record checks for employees on an annual basis and must have
established standard operating policies and procedures for conducting, reviewing, and if necessary, responding to
the results of the record checks.
Local Hiring Law
All grantees must comply with the terms and conditions of this law designed to create opportunities for businesses to
access qualified Baltimore City job seekers to meet their workforce needs. The Local Hiring Law is available on the
Family League website at www.familyleague.org. Grantees will be oriented to the Local Hiring Law and its
requirements.
Additional Funder Conditions
Any additional terms and conditions imposed by funders following the release of this RFP shall become a part of the
contract between the grantee and Family League.
FY15 Family League of Baltimore Request for Proposals – Human Services Local Impact Aid for the Park Heights Master Plan
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APPLICATION SUBMISSION REQUIREMENTS
Applicants are required to submit proposals via email to [email protected] Email submission must be
completed on the date specified below. The deadline will be strictly enforced. It is the responsibility of the
applicant to ensure that the application process is completed by the deadline. Hard copies and late submissions will
not be accepted. Furthermore, Family League reserves the right, in its sole and absolute discretion, to amend or
modify any provision of this RFP, or to withdraw this RFP at any time prior to contract award. Family League shall not
be bound by or liable under this RFP and/or any response thereto until a final written contract has been executed by
Family League and the grantee, incorporating the terms and conditions of the award.
All applicant organizations must submit the following via email by October 3, 2014:
Required Document
Application Cover Sheet
Proposal Narrative
Program Budget
Program Budget Narrative
Agency Operating Budgets
Calendar of Implementation and
Milestones
• Organizational Chart for Collaborative
• Position Descriptions and Resumes
• Leveraging Letters
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Details
Required Format
• Template provided on Family League website Word
Word
• Template available on Family League website Excel
Word
• For each organization in collaborative
Excel or PDF
Word or PDF
• For key personnel involved in project
• Demonstrating 25% match
Word or PDF
Word or PDF
PDF of hard copy
Due Diligence Documents: In a separate email to [email protected], applicant organizations must submit the
following documents by October 3, 2014:
Required Document
• Certificate of Good Standing with the
State of Maryland
• Most Recent Audited Financial
Statement
• Memorandum of Understanding
• Proof of Appropriate Licensure
Details
• May be obtained by visiting
https://sdatcert1.resiusa.org/certificate_net/
• Must cover the year ending June 30, 2013 or
more recent
• Signed by all Collaborative Partners
• For mental health services and HIV/AIDS
testing and Counseling as outlined in COMAR
Required Format
PDF of hard copy
Certificate
PDF of hard copy
audit
PDF of hard copy
PDF of hard copy
PROPOSAL NARRATIVE
Directions: Proposal Narrative must adhere to the following parameters:
• Narrative may be no longer than 12 pages (excluding attachments); all pages must be numbered.
• Font size must be no smaller than 12pt, and margins must be no smaller than 1 inch.
1. Nature of Partnership and Commitment to Collaboration: Describe the nature of your organizations’
partnership and the how your approaches in working in youth development will change or be improved by
working in partnership.
a. Discuss your commitment to working in collaboratively;
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b. Demonstrate how your organizations have shared or complimentary visions, goals, and desired
outcomes that lead you to enter into this partnership;
c. Discuss how your specific collaborative partnership will result in advancing the proposed project and
what additional resources you are able to leverage together through a collaborative partnership;
d. Describe the potential barriers to a successful collaborative partnership that you have identified and
the plan to overcome those barriers over the course of the grant period.
2. Experience of each Collaborating Partner: Describe each individual organization’s history and track record in
serving the Park Heights/Pimlico neighborhoods (or other neighborhoods if a partner waiving the history
requirement) and the program/s each organization currently operates.
a. Discuss your expertise and competency in delivering the proposed program expansion or innovation,
and make the case that your efforts will meet the outcomes you propose.
3. Scope of Work: Provide a detailed description of the youth development programming propose that would
get youth off the streets and engaged in positive programming. There is a preference that the scope of work
be presented using a Results Based Accountability format, laying out the results to be achieved, the
indicators by which progress and success will be measured, and the detailed strategies that will be used to
achieve these results. The activities that compose the scope of work should be informed by and justified by
the organizations’ past experience.
a. Provide details for the program operation and success, particularly the number of individuals to be
served, the nature, location, duration and frequency of services;
b. Describe the outcomes you seek to achieve and provide a logic model which guides the results be
accomplished during both the 12 month funding period and with a longer range focus.
c. Addendum: Create a project calendar that outlines the scale up or the implementation of the
program, detailing the various components and the expected outcomes from October 2014September 2015. Attach this calendar as an addendum to the proposal.
4. Youth Involvement: Discuss the process of including youth voice in the development of the proposed model
for youth development in the Park Heights neighborhood.
a. How were youth identified and engaged;
b. To what extent were their ideas and desires incorporated into the proposal;
c. How your collaborative partnership will maintain a strong youth voice in all aspects of this project.
5. Program Quality, Data Collection and Evaluation: Describe your collaborative partnership’s commitment to
program quality and the steps you take to support/monitor program quality. Describe how you propose to
measure the impact of your proposal. The process and metrics presented should denote a framework,
informed by Results Based Accountability, for evaluating the intervention detailing how much will be done,
how well it gets done (timeliness, attendance, satisfaction, costs, etc.), and the degree to which anyone is
better off, both participants and the greater community for having participated (behaviors, attitudes,
consequences, circumstances, knowledge and skills).
a. Provide some evidence demonstrating the quality of the programs you operate;
b. Tell us how your use of data has improved your programs during the past year. Include a discussion
of your data collections tools and practices, and your organizations’ capacity to manage and utilize
data for performance management;
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c. Discuss the evaluation components that you would like to seem implemented and the capacity
building needs you foresee in your partnership.
6. Staffing: Describe the team of staff members that will be contributing to this project. Include their names
and their experience in implementing this type of work. If new positions will be created for this program,
indicate the required qualifications and experience for those team members. Indicate any required hiring
plan to staff up by the time contracts begin.
a. Describe any training needs for current or prospective staff that would be beneficial to achieving the
work outlined in your scope of work;
b. Please detail how the organization will provide opportunities for professional development for staff
related to this project; list any known opportunities for professional development, training and skill
development in the area of youth development, mental health, and HIV/AIDS located locally, in
Maryland, or regionally.
c. Addendum: Provide an organizational chart demonstrating the relationship between the
collaborative organizations.
d. Addendum: Submit position descriptions and staff resumes.
7. Leveraging: Describe additional resources that your organizations will leverage to support your proposed
program through investments (amongst one another and in the greater community/city).
a. Addendum: Evidence of leveraging should be demonstrated through already executed MOUs held by
each collaborating partner, or through letters of support from partners detailing the services to be
leveraged.
8. Contingency Plan: If your proposal were to receive partial funding, please identify the program components
that could stand alone and still be implemented with quality.
BUDGET INSTRUCTIONS AND PARAMETERS
Budget & Budget Narrative Instructions
As indicated in the Submission Instructions, you must submit your budget and budget narrative for the proposed
program. Be sure that the budget:
• Follows the instructions outlined on the Budget Form and includes the required budget details;
• Adheres to the budget parameters outlined in this section;
• Is consistent with the program design/plans outlined in the corresponding proposal narrative; and,
• Includes a detailed budget narrative (separate document) providing basis/calculations used in determining
budget costs.
Budget Parameters
All applications must adhere to the following cost model parameters:
•
•
•
Must not exceed $140,000
Administrative costs must not exceed 10% of direct costs (maximum $14,000)
Must demonstrate a 25% match of the total operating costs
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