Accessible Electronic Documents

Welcome to the Section 508 Best
Practices Webinar Series
A collaborative program between the
Accessibility Community of Practice of the CIO Council and The U.S. Access Board
The Session is Scheduled to begin at 1:00pm Eastern Time
We will be testing sound quality periodically
Audio and Visual are provided through the on-line webinar system. This session is
closed captioned. Individuals may also listen via telephone by dialing
1-712-432-3066 Access code 148937 (This is not a Toll Free number)
The content and materials of this training are property of the presenters and sponsors and cannot be used
without permission. For permission to use training content or obtain copies of materials used as part of this
program please contact us by email at info@adaconferences.org or toll free (877)232-1990 (V/TTY)
www.adaconferences.org/CIOC
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Listening to the Webinar
• The audio for today’s webinar is being broadcast through
your computer. Please make sure your speakers are turned
on or your headphones are plugged in.
• You can control the audio broadcast via the Audio & Video
panel. You can adjust the sound by “sliding” the sound
bar left or right.
• If you are having sound quality problems check your audio
controls by going through the Audio Wizard which is
accessed by selecting the microphone icon on the Audio &
Video panel
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Listening to the Webinar, continued
If you do not have
sound capabilities on
your computer or
prefer to listen by
phone, dial:
712-432-3066
Pass Code:
148937
This is not a Toll Free number
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Listening to the Webinar, continued
MOBILE Users (iPhone, iPad, or Android device
(including Kindle Fire HD))
Individuals may listen** to the session using the
Blackboard Collaborate Mobile App (Available Free
from the Apple Store, Google Play or Amazon )
**Closed Captioning is not visible via the Mobile App and limited accessibility for screen
reader/Voiceover users
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Captioning
• Real-time captioning is provided during this
webinar.
• The caption screen can be accessed by choosing
the icon in the Audio & Video panel.
• Once selected you will have the option to resize
the captioning window, change the font size and
save the transcript.
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Sign Language Interpreter
• Video Sign Language Interpreter is available for this
session
• To access the Sign language Choose “Video” from
the Audio and Video Panel. This will open a video
window.
• To ensure that your
system retains focus on
the Sign Language
Interpreter make sure
that everything is
unchecked in the
options menu
Select Video
Section 508 Best Practices Webinar
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Sharing Desktop
• Today’s session will be utilizing the “Sharing Desktop”
feature within Blackboard Collaborate Web
Conferencing.
– The presenters will navigate their desktop and conduct
demonstrations during the session. The focus will be
taken away from the Whiteboard within the Webinar
Platform.
– Participants using Screen Readers will not be able to read
the content of the desktop. The presenter will orient
participants to the content that will be the focus of the
presentation.
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Submitting Questions
•
You may type and submit questions in the Chat Area Text Box or press Control-M
and enter text in the Chat Area
•
If you are connected via a mobile device you
may submit questions in the chat area within
the App
•
If you are listening by phone and not logged in to
the webinar, you may ask questions by emailing
them to info@adaconferences.org
Please note: This webinar is being recorded and can be accessed on the Section 508 Best Practice Webinar Series
website at www.adaconferences.org/CIOC within 24 hours after the conclusion of the session.
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Customize Your View
• Resize the Whiteboard where the Presentation
slides are shown to make it smaller or larger by
choosing from the drop down menu located
above and to the left of the whiteboard. The
default is “fit page”
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Customize Your View continued
• Resize/Reposition the Chat, Participant and
Audio & Video panels by “detaching” and
using your mouse to reposition or
“stretch/shrink”. Each panel may be detached
using the
icon in the upper right corner of
each panel.
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Technical Assistance
• If you experience any technical difficulties during
the webinar:
1. Send a private chat message to the host by double
clicking “Great Lakes ADA” in the participant list. A tab
titled “Great Lakes ADA” will appear in the chat panel.
Type your comment in the text box and “enter”
(Keyboard - F6, Arrow up or down to locate “Great
Lakes ADA” and select to send a message ); or
2. Email info@adaconferences.org ; or
3. Call 877-232-1990 (V/TTY)
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Moderator:
Timothy Creagan, Senior Accessibility Specialist, U.S. Access Board
Presenters:
Holly Anderson, Policy Liaison for Individuals with Disabilities, Office of
Postsecondary Education, U.S. Department of Education
Crystal Jones, Management and Program Analyst, Office of the Chief Information
Officer, U.S. Department of Education
January 27, 2015
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This webinar is sponsored by:
cio.gov
access-board.gov
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Webinar series: “Best Practices in Federal Section 508
Implementation”

• This webinar is part of a series. Other presentations can be
viewed at:
• http://www.adaconferences.org/CIOC/Archives/ and
◦ https://efedlink.org/allqual/resource-shared-webinars.cfm
A best practice is a policy, process, procedure or technique proven
effective over time and repeatable by multiple agencies.

A best practice is generalized so that diverse agencies may use it in
their own organizations but specific enough to provide useful
guidance and instruction.

The CIO Council’s Accessibility Community of Practice has published
a library of 508 Best Practices at www.Section508.gov

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Webinars dates will be bi-monthly during 2015.
January, March, May, July, September, November
Next Webinar: March 31, 2015 – Topic: TBD
Time: 1:00 to 2:30 p.m. ET
Future webinar dates and topics are forthcoming
Past webinars are ARCHIVED:
•
•
http://www.adaconferences.org/CIOC/Archives
https://efedlink.org/allqual/collaborate-webexarchive.cfm
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
For more information, contact the Education
Subcommittee co-chairs:
◦ Tim Creagan - creagan@access-board.gov
◦ Deborah Kaplan – deborah.kaplan@hhs.gov
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Presenters:
Holly Anderson, Policy Liaison for Individuals with Disabilities, Office of
Postsecondary Education, U.S. Department of Education
Crystal Jones, Management and Program Analyst, Office of the Chief
Information Officer, U.S. Department of Education
Moderator:
Timothy Creagan, Senior Accessibility Specialist, U.S. Access Board
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
Introduction

Learning Objectives for today’s webinar:
◦ Author an accessible 2010 Word document
◦ Identify accessible content
◦ Identify inaccessible content

Q& A –
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
Please access Accessible Electronic
Documents: Authoring Guide for Making
An Accessible Document in MS Word 2010
at http://www2.ed.gov/webguidance/accessibility-requirements.html
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Accessible Electronic Documents: Authoring
Guide for Making An Accessible Document in
MS Word 2010 - http://www2.ed.gov/webguidance/accessibility-requirements.html
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Holly Anderson
Policy Liaison for Individuals with Disabilities
Office of Postsecondary Education
U.S. Department of Education
Holly.Anderson@ed.gov
Crystal Jones
Management and Program Analyst
Office of the Chief Information Officer
U.S. Department of Education
Crystal.Jones@ed.gov
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