Annual TOH Patient Safety Conference

10th Annual TOH Patient Safety Conference
“Fostering a Culture of Safety in Dynamic Environments”
Wednesday October 29, 2014
Abstract submissions due: August 29, 2014
ABSTRACT GUIDELINES AND TEMPLATE
Abstract Format
The Conference Planning Committee invites you to submit an abstract for oral
and/or poster presentation at the 10th Annual Ottawa Hospital Patient Safety
Conference “Fostering a Culture of Safety in Dynamic Environments”.
The Conference Planning Committee particularly invites abstracts related
to the conference theme. Abstracts will be selected based on (but not limited
to) the dimensions listed below:
1.
2.
3.
4.
5.
Best Practices in Patient Safety
Teamwork and Communication
Safety Event Identification, Analysis, and Feedback
Keeping staff healthy and safe
Enhancing patient experience
Abstract Review Process
Abstracts will undergo a blind, peer-review process. The Abstract Review Committee
will assess each abstract based on the following criteria:

Relevance to patient safety and/or quality improvement

Alignment with the theme of the conference

Clarity, originality and quality of content
Abstract Acceptance Requirements
All communication will be with the primary contact for the abstract submitted. Submitted
abstracts will be acknowledged via email to the primary contact upon receipt. Selection
will be completed and the primary contact author for the abstract will be notified via
email by October 1, 2014. All successful author(s) must confirm their participation and
register for the conference by October 10, 2014. All costs associated with the
conference are the sole responsibility of those whose abstract has been accepted.
Submission Requirements for Abstracts
1. Abstracts must be submitted electronically, by email, using the abstract template
to [email protected]
2. Abstracts must not exceed 350 words (excluding the title, authors' names,
references and mandatory headings).
3. Names of authors should not appear in the text of the abstract to allow for blind
peer review.
4. Avoid the use of tables, figures, diagrams and charts in the abstract submission
as this detail is not used to evaluate the merit of your abstract.
5. Place abbreviations in parenthesis after the full word when it appears for the first
time.
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10th Annual TOH Patient Safety Conference
“Fostering a Culture of Safety in Dynamic Environments”
Wednesday October 29, 2014
6. An individual may submit more than one abstract. One submission form is
required for each abstract.
Poster Presentation Guidelines
1. The presenting author will be required to stand by his/her poster(s) during the
assigned presentation times during the day of the event to answer questions. In
the case of multiple authors, at least one author is required to stand by the poster
at the specified times.
2. The 10th Annual TOH Patient Safety Conference will not cover expenses for
abstract submission, expenses for developing the poster and delivery of posters.
3. The poster must not exceed 4’x8’ feet in size but may be any dimension within
these constraints. Oversize posters may not be displayed.
4. Push pins will be provided at the conference.
Oral Presentation Guidelines
1. A total of 10 abstracts will be selected for oral presentations, 5 for the morning
session, 5 for the afternoon session.
2. Each oral presentation will be 8 minutes in length, followed by a 15-minute
question/discussion period after all 5 selected oral presentations have taken
place.
3. Only one (1) author will be permitted to present the accepted submission. All
correspondence will be forwarded to the presenting author only.
4. An LCD data projector, microphone, computer (PC), screen and an audio-video
connection are included as part of the standard audio visual package in the
conference room. Additional equipment will be at the presenter’s expense.
5. PowerPoint presentations for oral presentations must be submitted electronically
in advance of the conference. Additional information about this process will be
provided to successful presenters.
Submission
If you have any questions about the submission process or for additional information,
please contact: Elena Pascuet at 613-798-5555 ext. 17106 or by email
[email protected]
Please note: Presenting authors whose abstracts are accepted and who attend the
conference are required to pay regular registration fees. By submitting your abstract,
you are granting permission to list your name and abstract in the program material.
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10th Annual TOH Patient Safety Conference
“Fostering a Culture of Safety in Dynamic Environments”
Wednesday October 29, 2014
Abstract Submission Form
Abstract submissions due: August 29, 2014
Abstract Title:
Primary Author:
Organization(s):
Co-Author(s)
Contact info for correspondence
(name, phone, email)
Poster
Both
Presentation Oral
Poster Track
Best Practices in Patient Safety
Teamwork and Communication
Safety Event Identification, Analysis, and
Feedback
Keeping staff healthy and safe
Enhancing patient experience
Other (please suggest): __________________
MAXIMUM 350 WORDS FOR THIS SECTION
Introduction: (Background, importance of the problem/central issue)
Objective:
Methods:
Results/Learnings:
Conclusions:
Future Directions: (Recommendations, implications)
Disclosure: (Enter any research support or financial interest. If you do not have
research support or financial interest, simply enter, “Nothing to disclose.”)
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