BOARD RETREAT A STRATEGY OF THE WOMEN’S SYMPHONY LEAGUE OF TYLER East Texas Symphony Orchestra 107 E. Erwin Tyler, TX 75702 Orchestra Size: GROUP 6 GTA Population: 150,000 PRESENTER: Cindy Kidwell 1731 McDonald Road Tyler, TX 75701 903-521-7568 [email protected] PROJECT GOAL: To launch the work of the incoming Board for the Women’s Symphony League of Tyler with a one-day retreat designed to create effective leaders PROJECT DESCRIPTION: Developed by members of the incoming Executive Board, the one-day event was facilitated by a leading consultant for symphony orchestras (Henry Fogel of Chicago, Dean and Distinguished Professor of Arts, Roosevelt University; former president and CEO of the League of American Orchestras) and included: Activities to build a cohesive leadership team (one-hour devoted to introductions with impromptu statement about what each participant hoped the retreat would accomplish) Training on WSL policies and procedures (including a game to find the most knowledgeable leader in WSL financial matters) Interaction among leaders on ways to become a more effective organization (small group discussion and report back to group at large) TIMELINE: February March April May Consultant contacted for availability; date and retreat site selected Agenda developed; printed materials drafted Phone conference with consultant, incoming President and Executive Board Advisor Printed materials completed; event held in mid-May FINANCIALS: The retreat was not a budgeted event; therefore, with a little creativity and funds from the incoming President’s discretionary account, project costs were covered: Meeting supplies (flip charts, markers, pens, notebooks) -- $100 Airfare for facilitator -- $540 Facilitator fee – Waived Facilitator per diem – Underwritten by local hotel Meeting site – No charge; held in the home of a past WSL President Lunch and refreshments – No charge; Board members brought favorite dishes for a salad luncheon VOLUNTEERS: Six (6) volunteers planned and implemented the retreat: Executive Board Advisor helped identify and secure consultant / facilitator. Incoming President developed agenda, managed budget, secured meeting site. VP of Finance developed off-line budget for retreat. Former WSL President secured hotel accommodations. Former WSL President hosted the retreat. Arrangements Chairman assisted the hostess in setting up luncheon. OUTCOMES: Members reminded of organization’s mission at each meeting. All Full Board and General meetings moved from public buildings to member homes. Executive and Full Board meetings streamlined and held on alternating months. General meeting times changed to noon and evening to better accommodate today’s busy lifestyles. Lunch served at noon meetings, and hors d’oeuvres served in the evening. More time was allocated for social interactions among members. Programs streamlined with format changed from “recitals” to one or two selections and an interview with the musician(s). Greater organizational focus on supporting the East Texas Symphony Orchestra (i.e. Ball invitation for the first time stated “benefiting the East Texas Symphony Orchestra”). External marketing included greater focus on mission of the organization and relationship to East Texas Symphony Orchestra.
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