MINUTES - San Diego Metropolitan Transit System

1255 lmperialAvenue, Suite 1000
San Diego, CA92101
November 20,2014
Roll Call
Chairman Mathis called the Board meeting to order at 9:08 a.m. A roll call sheet listing Board
member attendance is attached.
Approval of Minutes
Ms. Emerald moved to approve the minutes of the October 30,2014, MTS Board of Directors
meeting. Mr. Minto seconded the motion, and the vote was 11 to 0 in favor with Messrs.
Alvarez, McClellan, Roberts and Ms. Cole absent.
Public Comments
A|exis Flores - Ms. Flores commented on behalf of the students at Cuyamaca College
regarding rural bus route number 894. She stated that many of the students purchase semester
transit passes to ride this bus route. Ms. Flores said the students were told on October 23,2014
that they would need to pay additional fees for their transit passes, She requested that the
notification for the fee requests be issued either at the beginning or the end of a semester and
not during the middle of a semester. Ms. Flores also commented on the issue of safety on bus
route 894. She said students have reported that some drivers have been driving unsafely, and
want to make sure the drivers are extra safe on this bus route. Mr. Jablonski commented that
there have been no new fees issued, but the rural bus fare is higher than the standard bus fare.
Mr. Jablonskitold Ms. Flores that Denis Desmond, Manager of Planning, would sit down with
her to collect more information and to help answer any of her questions.
Clive Richard -Mr. Richard apologized to Mr. Jablonski for the comments he made towards him
regarding the Rapid bus route 215 service at the SANDAG meeting the previous week.
Abdul Mohamed - Mr. Mohamed, representing Mid-City CAN, read directly from a letter that
was distributed to all Board members at the meeting. The letter discusses the Youth Opportunity
Pass (YOP) and requests for a promotional 33% discount for all school districts in MTS
coverage area; to implement a transit education program for the current YOP program; a study
of the cost of a free youth pass for all people under 18 years old and all community college
students within the MTS coverage area; and to include the YOP program in the transit
operations funding plan submitted to the State of California for Cap & Trade transit operations
Maria Coftez - Ms. Cortez commented on the Rapid 215 bus. She said this route used to take
her 30 minutes to get to downtown from El Cajon Blvd., but now it takes her 10 - 15 minutes.
Ms. Cortez also thanked the Board members that helped support the youth bus pass program.
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November 20,2014
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Chairman Announcement
Chairman Mathis recognized Mr. Ewin for his years of service on the MTS Board and as the
Chairman of the Audit Oversight Committee. Chairman Mathis presented Mr. Ewin with a plaque
in appreciation of his service at MTS. Mr. Ewin thanked every Board member and voiced his
appreciation for the time he served on the Board.
Committees for 2015
Chairman Mathis provided a brief background on the appointment of the Ad Hoc Nominating
Committee and requested nominations.
Action Taken
Mr. Ovrom moved to appoint Chairman Mathis, Ms. Cole, Mr. Minto, Ms. Rios and Mr. Roberts
as the Ad Hoc Nominating Committee to make recommendations to the Board with respect to
the appointment of Board members serving on MTS and non-MTS committees for 2015. Ms.
Emerald seconded the motion, and the vote was 13 to 0 in favor with Mr. McClellan and Mr.
Roberts absent.
Action would approve the proposed amendments to the 2013 Amendment to the Joint Powers
Agreement Concerning the Los Angeles - San Diego - San Luis Obispo Corridor RailAgency
(LOSSAN) to ensure that the official agency name is correctly stated as the Los Angeles - San
Diego - San Luis Obispo Rail Corridor Agency throughout the document.
lnvestment Repoft
lncreased Authorization for Leoal Services - Opper & Varco. LLp
Action would authorize the Chief Executive Officer (CEO) to: (1) execute Amendment No. 2,
MTS Doc. No. G1429.2-12with OPPER & VARCO, LLP to pay current and future legal
expenses through the remainder of fiscal year 2015; and (2) ratify one prior contract
amendment entered into under the CEO's authority.
Colocation Data Center Facilitv Services - Contract Award
Action would authorize the Chief Executive Officer (CEO) to: (1) execute MTS Doc. No.
G1765.0-15 with American lnternet Services, LLC (AlS) for colocation data center facility
services for a two-year base period with two one-year options periods (for a total of 4 years);
and (2) exercise each option year at the CEO's discretion.
September 2014
Action would authorize the Chief Executive Officer (CEO) to execute MTS Doc. No. G1694.0-14
with Steer, Davies, Gleave for replacement of the MTS website.
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November 20,2014
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Action would authorize the CEO to add: One (1) HR Representative ll to the FY15 budget,
increasing the total Full Time Equivalent (FTE) position from 3 to 4 at Grade #7 (947,531 $74,391); Two (2) Bus Operator Training lnstructors to the FY15 budget, increasing the total
Full Time Equivalent (FTE) position from 6 to I at Grade #6 ($+t ,512 - $64,970); and One (1)
P/T Administrative Assistant to the FY15 budget at $1S.00 per hour.
Board Member Comments
Mr. Ramirez requested if consent item number 6 could be pulled for discussion. Chairman
Mathis stated they would pull consent item number 6 for discussion after voting on the
remaining consent items.
Action on Recommended Consent ltem Nos .7 - 12
Ms. Emerald moved to approve Consent Agenda ltem Nos. 7 12. Mr. Ovrom seconded the
motion, and the vote was 13 to 0 in favor with Mr. McClellan and Mr. Roberts absent.
Board Member Comments
Mr. Ramirez inquired if Board members could have access to the list of expenditures made by
J.L. Patterson referenced in the SD&AE October 21,2014 minutes. Ms. Landers stated that
MTS does not have that information, but could request that specific information. She noted that
J.L Patterson and Pacific lmperial Railroad (PlR) have a private contract and MTS does not
have access to that information. Mr. Ramirez also commented on one of the SD&AE reports
from PlR. He said there was mention of PIR working with Mexico City attorneys. Mr. Ramirez
inquired if statf knew what took place at the meetings with PIR and the Mexico City attorneys.
Ms. Landers replied that she is not aware of any Mexico City attorneys working with PlR.
However, PIR has worked with some of the attorneys at Baja Railroad. Ms. Landers commented
that MTS has hired Mexico City attorneys regarding Mexico railroad laws, so MTS has a better
understanding of how the rights flow from the Federal government to the State to Baja Railroad.
Ms. Landers stated that she believes the SD&AE report by PIR is referencing the negotiations
PIR has had with Baja Railroad. She said that two of the negotiations with Baja Railroad were
with different attorneys. Mr. Ramirez also inquired about an alternate plan from PIR and if it will
be accessible to the public. Ms. Landers replied that MTS has not yet received an alternate
written plan from PlR. She stated that PIR is currently working on a written plan, which may or
may not need Board approval, depending on the contents of that plan.
Ms. Emerald moved to approve Consent Agenda ltem No. 6. Mr. Minto seconded the motion,
and the vote was 13 to 0 in favor with Mr. McClellan and Mr. Roberts absent.
Board of Directors - DRAFT MINUTES
November 20,2014
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Kenneth Pun and Garv Caporicci of Pun & McGeadv)
Mr. Ewin introduced this item and stated that the Comprehensive Annual Financial Report
(CAFR) is very important and informative from an MTS financial view. Mr. Ewin thanked the
MTS staff and independent auditors for their hard work. Erin Dunn, MTS Controller, began the
presentation on the Fiscal Year 2014 CAFR and introduced Kenneth Pun and Gary Caporicci of
Pun & McGeady. Mr. Pun continued the presentation and reviewed the Pun & McGeady audit
team; management responsibilities; auditor's responsibilities and approach to the audit. Mr. Pun
provided the summary statement of net position and the summary statements of revenues,
expenses and changes in net position, He reviewed the summary statement of cash flows and
the schedule of funding progress of defined benefits plans. Mr. Pun discussed the funding
progress for the San Diego Transit Corporation (SDTC) and San Diego Trolley, lnc. (SDTI)
defined benefits plans. He reviewed the schedule of funding progress of other post employment
healthcare plans for MTS, SDTC and SDTI. Lastly, Mr, Pun provided the MTS audit results and
commented that there was an unmodified opinion of the audit.
Mr. Cunningham asked Mr. Pun if during the audit process they received full cooperation from
the MÏS staff and management for any information or questions. Mr. Pun replied that they
received full cooperation. Mr. Cunningham asked if they were provided all documents and
information they requested from MTS staff or management during the audit process, Mr. Pun
replied yes, Mr. Cunningham inquired if they found that MTS's financial policies and practices
were within the generally accepted practices of the industry. Mr. Pun replied yes. Lastly, Mr.
Cunningham asked Mr. Pun if there was anything else to report on at this time. Mr. Pun stated
they did not have anything else to report at this time.
Action Taken
Mr. Ewin moved to receive the Fiscal Year 2014 Comprehensive Annual Financial Report.
Mr. Ovrom seconded the motion, and the vote was 13 - 0 in favor with Mr, McClellan and Mr.
Roberts absent.
Denis Desmond, Manager of Planning, began the presentation on the Year End Operations
Report. He reviewed the MTS Policy 42 evaluation criteria and the numbers for total passengers
throughout the entire MTS system. Mr. Desmond discussed the ADA Paratransit results relating
to ridership and cost. He reviewed ridership results for FY15 through October 2014, noting yearto-date system ridership has increased 3o/o in FY15 over FY14. Mr. Desmond discussed the
average weekday passenger results and stated that year-over-year there has been
improvement by route, category and system. He also reviewed the results for passengers per
revenue hour; on{ime performance; mean distance between failures; preventable accidents per
100,000 miles; comments per 100,000 passengers; farebox recovery ratio; new service/major
service changes including the Rapid corridor ridership for the l-15, Corridor and Mid-City; and
trial service routes forthe Route 14, Route 170 and Route 270.
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November 20,2014
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Wayne Terry, Chief Operating Officer - Rail, provided the FY2014 trolley highlights. He
reviewed the results of the FY2014 train accidents and special events service. He commented
that the Siemens S70US LRV Procurement was now completed. He discussed the project
involving the Hegenscheidt U2000-150 wheel-truing machine which provides computer assisted
wheel-truing to enhance wheel flange profiling and extend the life of the wheel. He discussed
the traction power substation project, the master concessionaire services, and the centralized
train control- train tracking. He discussed the details of the Blue Line Rehabilitation project and
presented updated pictures for various stations including Barrio Logan, Harborside, Pacific
Fleet, 8th Street, 24th Street, BayfronUE Street, H Streetãnd Palomár Station.
Bill Spraul, Chief Operating Officer - Transit Services, provided the FY2014 MTS Bus
highlights. He reviewed the highlights and results for ridership with Fixed-Route, Access
Paratransit and Rapid service. Mr. Spraul discussed financial management and sustainability;
service quality results; Rapid service; Call Center implementation and key improvements. He
reviewed additional highlights including the addition of new buses placed in service; the addition
of commuter express buses; the completion of the South Bay Maintenance Facility; the addition
of dispatching resources and RTMS; and rehabilitating East County bus stops on rural routes.
Mr. Jablonski commented on the Access service cost per trip. He stated that more people are
using this service year after year. He said he was glad to see the San Diego City Council
approval of requiring taxis to have lifts on some of their fleet cars. Mr. Jablonski said this will
help increase transit options for people with disabilities.
Mr. Minto stated that he has noticed additionalAccess buses dropping off and picking up people
in the Santee shopping areas and appreciates that positive change. He asked if there has been
a cost difference with the smaller contracted buses. Mr. Desmond said there is a positive cost
saving result from the change to the smaller contracted buses.
Ms. Zapf asked when the automatic passenger counters (APC's) were implemented. Mr,
Desmond said FY14 was the first year for using APC's. He also stated that the number results
from the APC's are very accurate. Ms. Zapf inquired about the Urban Standard and Urban
Frequent categories decreased numbers. Mr. Desmond replied that some routes have moved to
different categories causing some of the numbers and statistics to shift. Ms, Zapf asked if the 50
new CNG GILLIG buses and the 47 new Rapid CNG New Flyer buses were actually new buses.
Mr. Spraul stated the 50 CNG GILLIG buses are replacements of older vehicles, and the 47
CNG New Flyer buses are brand new buses running on the Rapid service routes.
Ms. Emerald commented that the ADA does not require taxicabs to be handicap accessible. Mr.
Jablonski commented that he thought that requirement was a part of the City's Ordinance. She
said City Council is going to try and give incentives to taxicab owners if they implement more
handicap accessible vehicles. Ms. Emerald asked if the drop in Urban Standard and Urban
Frequent numbers are attributable to the new Rapid services. Mr. Desmond replied that there
are a number of reasons as to why those routes are seeing lower numbers. She asked if those
routes could result in lower service or elimination of service. Mr. Desmond stated that staff will
monitor the routes to determine the adjusted levels of service.
Ms. Cole commented that she recently conducted a walking tour in her community. The people
she did the walking tour with had requested to put in a bus route and bus stop and wanted to
know how to propose a new route. Mr. Desmond stated that the Planning department takes
many requests for new bus routes and can go out and evaluate the proposed new route.
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November 20,2014
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Mr. Ramirez inquired about the APC's and asked if staff knows the numbers for how many
people are entering the trolley versus the number of people that paid for a fare. Mr. Desmond
stated there are manual surveys that are done to evaluate those numbers. Mr. Jablonski
commented that MTS Security and Code Enforcement also track those numbers and results.
Mr. Ramirez asked how on-time performance is measured. Mr. Desmond replied that there are
two ways to measure on{ime performance including a system used in the bus that pin points
whether the bus is early, on time, or late; and also the utilization of manual surveyors that ride
the buses and determine its on{ime performance.
Mr. Alvarez asked about the low-floor trolleys and if all trolley lines will have low-floor cars. Mr.
Terry replied that all system wide lines will consist of three-car trains, with two low-floor cars on
each end and one high-floor car in the middle.
Chairman Mathis commented that staff is looking into arranging more room on the middle highfloor trolley car to accommodate more bicycles on board.
Fiscal Year 2014 Final Budqet Comparison (Mike Thompson)
Mike Thompson, Director of Financial Planning and Analysis, provided a presentation on the
Fiscal Year (FY) 2014 Final Budget Comparison. He reviewed the comparison of operations to
budget for revenue, expenses, operating income, non operating revenue and net income, He
discussed the comparison of non operating revenue to budget for Federal, TDA, TransNet, STA
and Other revenues. Mr. Thompson reviewed the contingency reserves and reported the
balance to be $28.8 million. He stated that the goal is to reach a 12.5o/o contingency balance by
FY16, and the current contingency balance is 11.7o/o.
Operations Budoet Status Report for September 2014 (Mike Thompson)
Mr. Thompson provided a presentation on the Operations Budget Status Report for FY2015
through September 2014. He reviewed the comparison to budget for fare revenue and other
revenue; personnel costs; purchased transportation; other outside services; energy and other
expenses. Mr. Thompson discussed the total operating revenue less expenses; on-going
concerns including the sales tax subsidy revenue; energy prices; pessenger levels and the
State of California budget.
Chula Vista Transit Update (Paul Jablonski)
Mr. Jablonski provided a brief update on Chula Vista Transit (CVT). He stated that MTS will
soon transition from the Public Works Yard in Chula Vista to the South Bay Bus Maintenance
Facility. He noted that this process has been ongoing since 2006 to transition CVT contract
services to MTS contract services, which will save money and help to consolidate service. Mr.
Jablonski stated that MTS is working with the City of Chula Vista on a transition agreement to
finalize completion of the transition on January 25,2015.
Chairman's Report
There was no Chairman's report.
Audit Oversiqht Committee Chairman's Report
There was no Audit Oversight Committee Chairman's report.
Board of Directors - DRAFT MINUTES
November 20,2014
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Chief Executive Officer's Report
There was no Chief Executive Officer's report.
Board Member Communications
Ms. Emerald congratulated Mr. Jablonski on his award for APTA's Outstanding Public
Transportation Manager. She also acknowledged Mr. Roberts and Mr. Gloria on their great work
within City Heights for the youth pass program,
Mr, Alvarez thanked Mr. Jablonskifor recently meeting with the Chamber of Commerce in Otay
Mesa about bus service. Mr. Jablonski commented that the meeting also discussed how to add
more infrastructures in the area.
Chairman Mathis recognized Mr. Ovrom's last meeting at MTS and thanked him for all of the
great work he has done over many years.
Additional Public Comments on ltems Not on the Aqenda
There were no additional public comments.
Next Meetino Date
The next regularly scheduled Board meeting is December 11,2014.
Chairman Mathis adjourned the meeting at 10:56 a.m.
San Diego Metropolitan Transit System
Filed by:
of the B
n Diego Metroþolitan Transit System
Attachment: Roll Call Sheet
Approved as to form:
San Diego Metropolitan Transit System
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